Executive Assistant and Operations VA (GoHighLevel, Social Media Scheduling) | Full-Time, US Central Hours

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: TYPE OF WORK

Full Time

: SALARY

$900 USD/mo

: HOURS PER WEEK

40

: DATE UPDATED

Oct 6, 2026

JOB OVERVIEW

Horse Business Builders helps horse professionals build profitable, sustainable businesses that serve the horse, the client, and their family. We build brands, websites, and systems for trainers, clinicians, and equine businesses, and we run on our own software, Horse Business Manager, a white-labeled GoHighLevel platform.
We are a team, not a task list. We want people who join for the long haul. Our video editor has been with us for over two years, and that is the kind of team we are building. We support every person on the team in reaching their personal and professional goals.

Our Christian values drive this company, and we see our business as a ministry: we exist to serve people. If you want to give your all to serve others and be part of a business that operates differently, we would love to meet you.
You will have a real say. You will own your area, and we expect you to help improve our systems, workflows, content, and the way we serve clients.

About this Role-
You will be the assistant to the founder and to the business. You are the person who keeps the back end of the company running so the rest of the team can focus on clients. Your work is structured, checklist-driven, and measured. You will not be asked to create content from scratch or guess what we want. You will assemble work using approved templates, calendars, and playbooks.

Your core responsibilities:
• Schedule approved social media content in Horse Business Manager across Facebook, Instagram, TikTok, and YouTube, following a weekly content framework
• Pull monthly analytics (social and email) on day 28 and deliver a clear report
• Run first-line client support inside GoHighLevel accounts by email, chat, and text (Monday to Friday, 8am to 5pm Central), including user removals and cancellations
• Troubleshoot workflows, edit forms, and set up automations, tags, and email sequences
• Upload content to membership areas
• Set up and reset automations for live webinars (texts, emails, timestamps, tags)
• Attach the comment-to-DM automation to live posts at set times each day
• Help build client systems and sub-accounts in Horse Business Manager from our templates, and support team technical requests
• Help create lead magnets
• Draft contracts and invoices for review
• Take on other tasks as the business needs them
Schedule and pay
• Full-time, Monday to Friday, 8am to 5pm US Central Time. This is a firm requirement.
• Independent contractor, long-term position
• $750 to $1,000 USD per month depending on experience
You are a fit if you
• Have hands-on GoHighLevel experience: workflows, automations, calendars, social planner, and full system setup. This is required. We do not train on GoHighLevel.
• Write clear, professional English
• Follow written instructions exactly and double-check your work
• Take initiative: look at your responsibilities, see what needs to be done, and act without being told every step
• Solve problems on your own first, and ask when you are truly not sure
• Can work Central-time hours reliably, with a backup plan for internet and power outages
• Have a servant attitude: you do what the business needs, not only what is in the job description
• Want to be part of a team for the long term

Nice to have: familiarity with automation tools like Zapier, n8n, or Pabbly. Horse or agriculture industry experience is a plus but not required.

How we use AI
We use AI heavily to serve people faster, and you will too. We expect you to be competent with AI tools and to use them to work faster and with higher quality. We will give you access to our tools and resources.
One rule is not negotiable: nothing we publish or send may sound like AI. Social posts, emails, and client replies must sound like a real person who cares. We build personal relationships, and people get wary and distrustful of anything that looks, sounds, or smells like AI. You will need the judgment to know where AI helps and where it hurts quality.
This is not a fit if you want a fixed list of tasks that never changes, wait to be told what to do next, or cannot solve problems on your own. This is not a creative role, but if you have a creative skill we want to know about it, and we will look for ways to use it.

How we work
• 10-minute team huddle every Monday morning
• Daily end-of-day report and a weekly report
• Clear targets with checkpoints at Day 30, Day 60, and Day 180. We tell you the standards up front and support you in hitting them.

How to apply
Start your application with the words READY TO SERVE so we know you read this post. Then answer the questions in the application form and attach your resume. Shortlisted applicants will complete a DISC profile and a short project, recorded as a Loom walkthrough, before interviews.

1. Can you work 8am to 5pm US Central Time, Monday to Friday, every week?
2. What is your internet and power backup plan for outages?
3. Describe your hands-on GoHighLevel experience. What have you built (workflows, automations, calendars, social planner, full system setup)?
4. Have you scheduled social media for a brand? Which tools and platforms, and about how many posts per week?
5. Tell us about a time you did important work that was outside your job description.
6. Tell us about a mistake you made at work and what you changed afterward.
7. How do you use AI in your work today? Give one example where AI saved you time, and one where you rewrote or rejected its output so it sounded human.
8. The role pays $900 USD per month for 40 hours a week. Does that work for you, and when could you start?

SKILL REQUIREMENT

Social Media Management Customer Service GoHighLevel

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Executive Assistant and Operations VA (GoHighLevel, Social Media Scheduling) | Full-Time, US Central Hours

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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