Executive Assistant - Property Management & US Bookkeeping (Full-Time, Long-Term)

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TYPE OF WORK

Full Time

SALARY

$1200/month

HOURS PER WEEK

40

DATE UPDATED

Aug 7, 2026

JOB OVERVIEW

I'm a US-based CEO (real estate + two operating companies) looking for an Executive Assistant to FULLY TAKE OVER my property management operations and US company bookkeeping. This is not a support role - you will own these two areas end-to-end.

WHAT YOU WILL OWN (80% of the role):

1) PROPERTY MANAGEMENT - 20 apartment units
- First point of contact for all tenant communications and requests
- Coordinate contractors and vendors for maintenance, repairs, inspections
- Track and verify contractor hours - reconcile timesheets against work evidence and flag discrepancies before payment
- Manage DoorLoop (our property management software): rent tracking and follow-ups, lease renewals, showings, move-ins/move-outs

2) US COMPANY BOOKKEEPING
- QuickBooks Online end-to-end: categorization, reconciliations, monthly close
- Payroll processing on schedule
- Expense tracking, financial reports, tax documentation

LIGHTER DUTIES (20%):
- Limited bookkeeping for my India company in Zoho Books (no Zoho experience needed - you'll learn it, QuickBooks skills transfer)
- Scheduling, research, purchases, general admin

REQUIREMENTS:
- 2+ years hands-on QuickBooks Online for a US client - you can run a month-end close without supervision
- Property management / real estate operations experience (DoorLoop, AppFolio, Buildium, or similar)
- Excellent written and spoken English (you handle tenants and contractors directly)
- 2-3 hours/day overlap with US Pacific business hours (e.g., 10PM-1AM or 5-8AM PH time) - rest of your schedule is flexible
- Stable internet (25+ Mbps with backup), quiet workspace, own computer

HUGE PLUS:
- Conversational Spanish (several contractors communicate via WhatsApp in Spanish) - this puts you at the top of the pile
- Contractor/vendor management or payroll audit experience

COMPENSATION & TERMS:
- $800-$1,200/month depending on experience, paid twice monthly
- 13th month pay honored
- Performance review with raise consideration at 6 months
- Long-term role with growth into operations manager

HOW TO APPLY:
Start your application with the word BLUEPRINT, then answer these 3 questions (short answers are fine):

1. Describe your QuickBooks Online experience - what did you own end-to-end?
2. Which property management software have you used, and for roughly how many units?
3. Spanish level: none / basic / conversational / fluent?

That's it. I will review your OnlineJobs profile for everything else, so make sure it's up to date (salary ask, hours, work history).

Applications without BLUEPRINT or the 3 answers will not be reviewed.

SKILL REQUIREMENT
Quickbooks Property Management Personal Assistant
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