Executive Assistant & Operations Manager (Real Estate + International Business)

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: TYPE OF WORK

Part Time

: SALARY

600-800 USD

: HOURS PER WEEK

40

: DATE UPDATED

Nov 21, 2025

JOB OVERVIEW

I am looking for a highly organized, proactive Executive Assistant & Operations Partner who can support me across two businesses:
1. Real estate & villa development in Bali, Indonesia
2. A Christmas lighting manufacturing business working with China & Europe

This is NOT a basic VA job.
I need someone who can think, organize, structure, and coordinate at a high level.

You will help me:
• Turn scattered notes, ideas, and messages into clear action plans
• Organize weekly priorities and keep me on track
• Manage multiple projects across different time zones
• Coordinate with teams, suppliers, contractors, and partners in Indonesia, China, and Europe
• Maintain dashboards (Sheets/Notion/Trello) and follow up independently
• Assist with sales workflows (CRM updates, lead coordination, follow-ups)
• Coordinate marketing tasks such as content calendars, simple briefs, and asset management
• Handle light personal tasks (travel planning, scheduling, documentation)

Ideal candidate qualities:
• Extremely organized and detail-oriented
• Excellent written and spoken English
• Calm, reliable, and comfortable with fast-moving environments
• Proactive — asks smart clarifying questions, doesn’t wait for instructions
• Strong critical thinker able to bring structure to complexity
• Has supported founders/CEOs before
• Long-term mindset
• Comfortable working across cultures and time zones
• Experience in either sales support OR marketing coordination (bonus if both)

Bonus skills (not required but valuable):
• Experience with real estate, hospitality, or project coordination
• Familiarity with Chinese suppliers or international logistics
• Basic understanding of Bahasa Indonesia
• CRM experience (HubSpot, GoHighLevel, Airtable)
• Ability to coordinate simple marketing tasks (content calendar, posting schedule)

Hours: 10–20 hours/week to start
Long-term role. Opportunity to grow into a full-time Operations Partner.

To apply, please send:
1. A short introduction about yourself
2. One real example where you created structure out of chaos
3. Are you stronger in operations, sales support, or marketing coordination?
4. Your expected monthly rate for 20 hours/week
5. A link to your resume or portfolio

SKILL REQUIREMENT

Administrative Management Project Management English Proficiency

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Executive Assistant & Operations Manager (Real Estate + International Business)

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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