Executive Assistant / Operations Manager – Highly Organised (E-commerce + Team Management)

Please login or register as jobseeker to apply for this job.

: TYPE OF WORK

Full Time

: SALARY

5 hours a day can change if requored

: HOURS PER WEEK

TBD

: DATE UPDATED

Mar 12, 2026

JOB OVERVIEW

Executive Assistant / Operations Manager – Highly Organised (E-commerce + Team Management)

We are looking for an extremely organised Executive Assistant / Operations Manager to work directly with the founder of a fast-growing beauty brand.

Our business, Bad & Boujee Hair, sells premium drawstring ponytails and hair extensions through retail, events, and online.

The owner has ADHD and runs a very fast-moving business environment, so we need someone who thrives on creating structure, organising systems, and managing tasks so nothing falls through the cracks.

Please start your application with the word Boujee so we know you read the full description.

This role will begin with operational support but is intended to grow into a long-term right-hand role managing staff, communications, and daily operations.

---

About the Business

Bad & Boujee Hair is a beauty brand specialising in synthetic drawstring ponytails and hair products. We operate online, through retail environments, and collaborate with beauty professionals who lease space inside the store.

Our environment includes:

• Retail sales
• E-commerce order fulfilment
• Beauty professionals leasing space and paying weekly rent
• Marketing and social media content creation
• Supplier coordination and product manufacturing

Currently we have one main retail staff member and multiple beauty professionals leasing space and paying rent weekly.

We are preparing to increase stock levels and scale the business, so strong systems and organisation are essential.

---

Technology & Systems We Use

This role requires someone comfortable working across multiple systems and tools.

E-commerce & Operations
• Shopify (with various apps and integrations)
• Stocky for inventory and purchase orders
• Australia Post for shipping and returns
• Alibaba for supplier communication and purchasing

Finance
• Xero for accounting
• Hubdoc for capturing and organising expenses

Business Systems
• Google Workspace (Gmail, Drive, Docs etc.)
• LegalVision for legal advice and contracts

Marketing & Content
• Instagram and Meta Business Suite
• Canva
• CapCut for video editing

---

Core Responsibilities

Operations & Organisation
• Organise and maintain Google Drive systems and documentation
• Create and document business processes and SOPs
• Track tasks and projects to completion
• Assist with onboarding staff or contractors

Finance Administration
• Upload and organise business expenses in Hubdoc
• Ensure documents flow correctly into Xero
• Track weekly rent payments from beauty professionals leasing space
• Mark payments as received and maintain clear records (read-only finance access)

Team & Communication
• Help coordinate communication with staff and contractors
• Assist with onboarding marketing or operational staff
• Support team organisation and task delegation

Order Fulfilment & Systems
One of the first major projects will be helping organise order fulfilment systems, including:

• Order processing workflows
• Fulfilment checklists and procedures
• Inventory organisation

Executive Support
• Assist with organising the owner’s busy schedule and priorities
• Coordinate with a personal assistant if tasks overlap between personal and business
• Help ensure operations run smoothly so the owner can step back and focus on growth

---

Technical Work

For specialised technical setup (such as system integrations or complex platform configuration), we will hire short-term specialists through Upwork.

Your role will be to help identify tasks that need to be completed, organise them into clear job lists, and delegate these to the appropriate freelancers so work can be completed quickly and efficiently.

---

Growth Opportunity

This role has the potential to grow into a long-term leadership position within the business.

As systems become established, the goal is for this role to take increasing responsibility for overseeing daily operations, coordinating staff, and managing communications so the founder can step back and focus on strategic growth.

---

To Apply

Please include:

• Your experience as an Executive Assistant or Operations Manager
• Systems and software you have worked with
• Examples of organisational systems you have created for businesses
• Your availability and hourly rate

---

Screening Questions

1. Describe a time you organised operations for a busy founder or small business. What systems did you implement?

2. Which of the following tools have you worked with: Shopify, Xero, Hubdoc, Google Workspace, Meta Business Suite?

3. If you joined tomorrow, what would be the first things you would organise in a fast-growing e-commerce business?

4. How would you organise a founder’s inbox, tasks, and staff communication?

5. Our founder has ADHD and runs a very fast-moving business. What systems would you use to keep operations structured and organised?

SKILL REQUIREMENT

Shopify Bpo Operations Management Organization

SHARE THIS POST

Job Post	Reporter	Rank	Reason	Date

BENCHMARKS

Loading Time: Base Classes	0.0008
Controller Execution Time ( Jobseekers / Job )	0.0176
Total Execution Time	0.0189

GET DATA

No GET data exists

MEMORY USAGE

1,512,312 bytes

POST DATA

No POST data exists

URI STRING

jobseekers/job/Executive-Assistant-Operations-Manager-Highly-Organised-E-commerce-Team-Management-1600279

CLASS/METHOD

jobseekers/job

DATABASE: onlinejobs (Jobseekers:$db) QUERIES: 15 (0.0121 seconds) (Hide)

0.0003	`SELECT * FROM exrates WHERE rate_name = 'USD-PHP'`
0.0013	SELECT * FROM `employer_jobs` WHERE `job_id` = 1600279 LIMIT 1
0.0008	SELECT * FROM `employers` WHERE `employer_id` = 913404 LIMIT 1
0.0025	SELECT COUNT(*) AS `numrows` FROM `t_thread` `t` LEFT JOIN `t_thread_misc` `misc` ON `t`.`id` = `misc`.`thread_id` WHERE `t`.`job_id` = 1600279 AND `misc`.`id` IS NULL
0.0004	SELECT COUNT(*) AS `numrows` FROM `t_thread` `t` LEFT JOIN `t_thread_misc` `misc` ON `t`.`id` = `misc`.`thread_id` WHERE `t`.`job_id` = 1600279 AND `misc`.`id` IS NULL
0.0005	SELECT e.business_name, e.logo, e.website, e.rebill_date, e.date_added member_date, hits, DATEDIFF('2026-04-17',ej.date_added) duration_days, DATEDIFF('2026-04-17',e.rebill_date) duration_rebill, ej.*, e.deactivate FROM employers e, employer_jobs ej WHERE e.employer_id = ej.employer_id AND ((e.user_level >= '500' AND ej.date_added <= e.rebill_date) OR e.employer_id = '' OR (ej.date_approved <> '2000-01-01' and DATEDIFF('2026-04-17',ej.date_added) <= 14 )) AND e.deactivate != 1 AND ej.deleted = 0 AND job_id = '1600279'
0.0007	SELECT * FROM `employer_jobs_skills` `ejs` LEFT JOIN `skills_categories` `sc` ON `ejs`.`skill_id` = `sc`.`id` WHERE `job_id` = 1600279
0.0003	SELECT COUNT(*) AS `numrows` FROM `t_thread` `t` LEFT JOIN `t_thread_misc` `misc` ON `t`.`id` = `misc`.`thread_id` WHERE `t`.`job_id` = 1600279 AND `misc`.`id` IS NULL
0.0010	UPDATE employer_jobs SET hit_counts = '*Mar-12-2026=108Mar-13-2026=222Mar-14-2026=65Mar-15-2026=63Mar-16-2026=103Mar-17-2026=92Mar-18-2026=120Mar-19-2026=86Mar-20-2026=72Mar-21-2026=35Mar-22-2026=34Mar-23-2026=76Mar-24-2026=74Mar-25-2026=75Mar-26-2026=73Mar-27-2026=73Mar-28-2026=35Mar-29-2026=32Mar-30-2026=70Mar-31-2026=65Apr-01-2026=65Apr-02-2026=70Apr-03-2026=66Apr-04-2026=34Apr-05-2026=31Apr-06-2026=67Apr-07-2026=69Apr-08-2026=67Apr-09-2026=65Apr-10-2026=64Apr-11-2026=26*Apr-17-2026=1' WHERE job_id= '1600279'
0.0006	`UPDATE employer_jobs SET monthly_hits = '*Mar-2026=1573*Apr-2026=625' WHERE job_id= '1600279'`
0.0021	`SELECT date_sent FROM jobseeker_sent_emails WHERE jobseeker_id = '' AND job_id = '1600279' AND status LIKE 'sent%' ORDER BY id DESC`
0.0003	SELECT * FROM `employer_jobs_skills` `ejs` LEFT JOIN `skills_categories` `sc` ON `ejs`.`skill_id` = `sc`.`id` WHERE `job_id` = 1600279
0.0008	SELECT COUNT(*) AS `numrows` FROM `employer_jobs` WHERE `employer_id` = '913404' AND `date_added` >= '2022-06-08'
0.0003	`select * from teasers`
0.0002	`SELECT * FROM skill_categories WHERE skill_cat_id=''`

HTTP HEADERS (Show)

SESSION DATA (Show)

__ci_last_regenerate	1776389937
last_page	https://v1.stage.onlinejobs.ph/jobseekers/job/Executive-Assistant-Operations-Manager-Highly-Organised-E-commerce-Team-Management-1600279
csrf-token	8b221448503b711e7bc8b78e62bf8837

CONFIG VARIABLES (Show)

base_url	https://v1.stage.onlinejobs.ph
log_threshold	2
enable_profiler
index_page
uri_protocol	PATH_INFO
url_suffix
language	english
charset	UTF-8
enable_hooks	1
subclass_prefix	MY_
composer_autoload	vendor/autoload.php
permitted_uri_chars	a-z 0-9~%.:_\=\-\+\@?\&
enable_query_strings
controller_trigger	c
function_trigger	m
directory_trigger	d
allow_get_array	1
log_path
log_file_extension
log_file_permissions	420
log_date_format	Y-m-d H:i:s
error_views_path
cache_path
cache_query_string
encryption_key	OdBUArjiWg9I7u7bvAwQ7Fu35VB1kzga
sess_driver	files
sess_cookie_name	ci_session
sess_expiration	2678400
sess_save_path
sess_match_ip
sess_time_to_update	300
sess_regenerate_destroy
cookie_prefix
cookie_domain
cookie_path	/
cookie_secure
cookie_httponly
standardize_newlines
global_xss_filtering	1
csrf_protection
csrf_token_name	csrf_test_name
csrf_cookie_name	csrf_cookie_name
csrf_expire	7200
csrf_regenerate	1
csrf_exclude_uris	Array ( )
compress_output
time_reference	local
rewrite_short_tags
proxy_ips
ojadmin	JpjZkQN5A8l@^L
salt	+UFjSAT49tPZLtmU2CIG2FYN7pRhgsWyLHgSyQa6k3I=
queue_enabled
twilio	Array ( [sid] => AC00c0594045c6eef9407e8fff01f3d467 [token] => f0bfc0b73444a077894a43f5f75e6d41 [length] => 6 [from] => +639221200200 [code_expiry_seconds] => 14400 )
maintenance	Array ( [admin] => Array ( [verification] => ) [announcement_bar] => Array ( [show_slow_issue_message] => ) )
trustpilot	Array ( [to_email] => onlinejobs.ph+3d844ebf71@invite.trustpilot.com )
services	Array ( [google_tag_manager] => Array ( [id] => GTM-T5CQMS6P ) [chatgpt] => Array ( [secret] => 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 ) [claude] => Array ( [secret] => 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 ) )
v2_url	https://v2.stage.app.onlinejobs.ph
replacemyself_secret_key	Kk1WpgTMkc4wBQOqC5rqCssdLhACKrsJeTtO1ywUkT4=
app	Array ( [app] => Array ( [command] => Array ( [map] => Array ( [OnlineJobs\Mailer\Command\SendEmailCommand] => OnlineJobs\Mailer\Handler\SendEmailHandler [OnlineJobs\Mail\Command\SendEmailCommand] => OnlineJobs\Mail\Handler\SendEmailHandler [OnlineJobs\Mail\Command\QueueEmailPendingCommand] => OnlineJobs\Mail\Handler\QueueEmailPendingHandler [OnlineJobs\Mail\Command\QueueJobEmailPendingCommand] => OnlineJobs\Mail\Handler\QueueJobEmailPendingHandler [OnlineJobs\Mail\Command\QueueUnapprovedEmailCommand] => OnlineJobs\Mail\Handler\QueueUnapprovedEmailHandler [OnlineJobs\Mail\Command\ProcessEmailQueueCommand] => OnlineJobs\Mail\Handler\ProcessEmailQueueHandler [OnlineJobs\Mail\Command\PutJobseekerEmailOnHoldCommand] => OnlineJobs\Mail\Handler\PutJobseekerEmailOnHoldHandler [OnlineJobs\Purchase\Command\RealEstateVaCourseCommand] => OnlineJobs\Purchase\Handler\RealEstateVaCourseHandler [OnlineJobs\Test\Command\HelloCommand] => OnlineJobs\Test\Handler\HelloHandler ) [middleware] => Array ( ) ) [providers] => Array ( [0] => OnlineJobs\Bus\BusServiceProvider [1] => OnlineJobs\Database\DbServiceProvider [2] => OnlineJobs\Mailer\MailerServiceProvider [3] => OnlineJobs\Support\SupportServiceProvider [4] => OnlineJobs\Employer\ServiceProvider [5] => OnlineJobs\Jobseeker\ServiceProvider [6] => OnlineJobs\Mail\ServiceProvider [7] => OnlineJobs\Postal\ServiceProvider [8] => OnlineJobs\Queue\ServiceProvider [9] => OnlineJobs\Courier\ServiceProvider [10] => OnlineJobs\Job\ServiceProvider [11] => OnlineJobs\Purchase\ServiceProvider ) ) )
meta	Array ( [facebook] => Array ( [input] => 1 [connect] => 2 [timezone] => 3 [url] => 30 [id] => 31 [photo] => 32 [name] => 33 [email] => 34 [review] => 35 ) [trust] => Array ( [government_id] => 4 [utility_bill] => 5 [selfie_photo] => 6 [profile_picture] => 7 [phone_number] => 8 [facebook] => 9 ) [verify] => Array ( [profile_picture] => 10 [government_id] => 11 [selfie_photo] => 12 [utility_bill] => 13 [address] => 14 [name] => 15 [reviewed] => 16 [government_group] => 28 [address_group] => 29 [mobile] => 38 ) [address] => Array ( [complete] => 17 [room_unit_no] => 20 [house_no] => 21 [street] => 22 [subdivision] => 23 [barangay] => 24 [city] => 25 [province] => 26 [postcode] => 27 ) [reviewed] => Array ( [similar_names] => 1 ) [name] => 18 [phone] => 19 [sms_verification_code] => 36 [resend_verification_code] => 37 [address_read] => 39 [first_name] => 100 [middle_name] => 101 [last_name] => 102 [edit] => Array ( [government_id_group] => 40 [address_group] => 41 [mobile_group] => 42 ) [salary_re_entry] => 103 [id_proof_recalibrate] => 104 [email] => 44 [mobile_verification_type] => 45 )
honeypot	Array ( [name_field] => my_name [enabled] => 1 )

HTTP_ACCEPT	/
HTTP_USER_AGENT	Mozilla/5.0 AppleWebKit/537.36 (KHTML, like Gecko; compatible; ClaudeBot/1.0; +claudebot@anthropic.com)
HTTP_CONNECTION	Upgrade
SERVER_PORT	80
SERVER_NAME	v1.stage.onlinejobs.ph
REMOTE_ADDR	127.0.0.1
SERVER_SOFTWARE	Apache/2.4.58 (Ubuntu)
HTTP_ACCEPT_LANGUAGE
SCRIPT_NAME	/index.php
REQUEST_METHOD	GET
HTTP_HOST
REMOTE_HOST
CONTENT_TYPE
SERVER_PROTOCOL	HTTP/1.1
QUERY_STRING
HTTP_ACCEPT_ENCODING	gzip, br, zstd, deflate
HTTP_X_FORWARDED_FOR	216.73.216.75
HTTP_DNT

Executive Assistant / Operations Manager – Highly Organised (E-commerce + Team Management)

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

Why is this blurred?