Executive Assistant & Operations Manager

Please login or register as jobseeker to apply for this job.

: TYPE OF WORK

Part Time

: SALARY

AUD, DOE

: HOURS PER WEEK

15

: DATE UPDATED

Sep 9, 2026

JOB OVERVIEW

??? ????????
Executive Assistant & Operations Manager
Retail and eCommerce Operations
Part-Time | Remote | 15 hrs/week | Mon-Fri Australian Business Hours

????? ??
We are a growing remote team looking for an Executive Assistant & Operations Manager to join us and take on a dedicated role supporting day-to-day operations for a retail and eCommerce-focused business. We work closely with our team members to deliver high-quality support across our operations.

????? ??? ????
This role acts as a right-hand to a senior stakeholder, taking full ownership of inbox management, scheduling, payment tracking, and supplier coordination so leadership can stay focused on strategic growth. You will also help build out workflows, templates, and documentation to bring structure to recurring processes. This is not a guesswork role. SOPs, templates, and existing workflows are provided and training will be given. The expectation is straightforward -- do the job well, communicate proactively, and ask when unsure rather than assume. A win in your first 30 days looks like: inbox triage running independently, calendar and scheduling fully under your ownership, supplier payment due dates tracked and flagged ahead of time, and early workflow documentation underway.

??? ????????????????
Inbox and Communications
• Full ownership of email inbox management, including triage and responding to level 1 enquiries (currently on Outlook/Exchange, migrating to Google Workspace)
• Monitoring and responding to Shopify inbox messages daily or as alerts arise

Scheduling and Financial Coordination
• Managing external and internal scheduling, including calendar management with day, week, and month ahead planning
• Supporting time and priority management for a senior stakeholder, including proactive follow-ups
• Tracking and scheduling payments, keeping on top of supplier due dates
• Managing supplier and vendor scheduling and level 1 engagements
• Checking supplier orders in wholesale/retail ordering platforms as needed

Process, Documentation and Content
• Creating workflows and playbooks for recurring business processes
• Creating documents and templates, such as account overviews, pre-meeting preparation, and SOPs
• Preparing materials for monthly supplier review meetings and following up on resulting actions
• Ad hoc creation of static social media posts

????? ??? ???? ???
- Productivity: Google Workspace and Spreadsheets
- Email and Scheduling: Outlook/Exchange (transitioning to Google Workspace)
- Customer Support: Shopify inbox
- Finance: Xero
- Supplier Management: Wholesale/retail ordering platform (JOOR)
- Design: Canva
- Communication: WhatsApp and Slack

??? ?? ??? ??????? ???
- At least 2 years of experience as a VA, preferably as an EA or OM
- Experience managing email inboxes and triaging enquiries independently
- Strong calendar and scheduling coordination skills
- Comfortable tracking payments and expenses using spreadsheets and accounting software
- Ability to create and document workflows and playbooks for recurring processes
- Strong written communication skills, able to provide clear, detailed updates
- Proactive communicator -- over-communicates rather than under-communicates
- Knows when to problem-solve independently and when to escalate
- Specific industry experience is not required -- personality, communication quality, and reliability - matter most

????????? ???????????? (???-??????????)
- High-speed, stable internet connection, with backup data available during power outages or service interruptions.
- A desktop or laptop computer capable of reliably running scheduling, design, and analytics tools.
- Mobile phones, tablets, and iPads are not accepted as primary work devices.

??????? ???????????
- Part-time, 15 hours per week
- Fully remote
- Schedule: to be confirmed upon hire (typically Australian -Business Hours)
- Ongoing engagement with no fixed end date
- Strong long-term growth potential for the right person

??? ?? ?????
Ready to apply?

Complete our online application form using the link below.

Application Form:
---------- /app9wi7PKXsThbuSi/shr3btN3ScdOZ26kp

The form includes role-specific questions and a short written skills task.

Please allow 15–20 minutes to complete the application thoroughly, and answer all questions in your own words.

??????????? ????????
TBC

We look forward to hearing from you!

SKILL REQUIREMENT

Shopify Calendar Management Operation Management

SHARE THIS POST

Job Post	Reporter	Rank	Reason	Date

BENCHMARKS

Loading Time: Base Classes	0.0020
Controller Execution Time ( Jobseekers / Job )	0.0187
Total Execution Time	0.0216

GET DATA

No GET data exists

MEMORY USAGE

1,501,128 bytes

POST DATA

No POST data exists

URI STRING

jobseekers/job/Executive-Assistant-Operations-Manager-1726595

CLASS/METHOD

jobseekers/job

DATABASE: onlinejobs (Jobseekers:$db) QUERIES: 13 (0.0104 seconds) (Hide)

0.0003	`SELECT * FROM exrates WHERE rate_name = 'USD-PHP'`
0.0013	SELECT * FROM `employer_jobs` WHERE `job_id` = 1726595 LIMIT 1
0.0004	SELECT * FROM `employers` WHERE `employer_id` = 949443 LIMIT 1
0.0009	SELECT COUNT(*) AS `numrows` FROM `t_thread` `t` LEFT JOIN `t_thread_misc` `misc` ON `t`.`id` = `misc`.`thread_id` WHERE `t`.`job_id` = 1726595 AND `misc`.`id` IS NULL
0.0007	SELECT e.business_name, e.logo, e.website, e.rebill_date, e.date_added member_date, hits, DATEDIFF('2026-09-21',ej.date_added) duration_days, DATEDIFF('2026-09-21',e.rebill_date) duration_rebill, ej.*, e.deactivate FROM employers e, employer_jobs ej WHERE e.employer_id = ej.employer_id AND ((e.user_level >= '500' AND ej.date_added <= e.rebill_date) OR e.employer_id = '' OR (ej.date_approved <> '2000-01-01' and DATEDIFF('2026-09-21',ej.date_added) <= 14 )) AND e.deactivate != 1 AND ej.deleted = 0 AND job_id = '1726595'
0.0008	SELECT * FROM `employer_jobs_skills` `ejs` LEFT JOIN `skills_categories` `sc` ON `ejs`.`skill_id` = `sc`.`id` WHERE `job_id` = 1726595
0.0006	`UPDATE employer_jobs SET hit_counts = '*Sep-09-2026=1276Sep-10-2026=216Sep-11-2026=83Sep-12-2026=42Sep-13-2026=39Sep-14-2026=60Sep-15-2026=29Sep-16-2026=31Sep-17-2026=22Sep-18-2026=18Sep-19-2026=9*Sep-21-2026=2' WHERE job_id= '1726595'`
0.0006	`UPDATE employer_jobs SET monthly_hits = '***Sep-2026=1825' WHERE job_id= '1726595'`
0.0008	`SELECT date_sent FROM jobseeker_sent_emails WHERE jobseeker_id = '' AND job_id = '1726595' AND status LIKE 'sent%' ORDER BY id DESC`
0.0003	SELECT * FROM `employer_jobs_skills` `ejs` LEFT JOIN `skills_categories` `sc` ON `ejs`.`skill_id` = `sc`.`id` WHERE `job_id` = 1726595
0.0027	SELECT COUNT(*) AS `numrows` FROM `employer_jobs` WHERE `employer_id` = '949443' AND `date_added` >= '2022-06-08'
0.0005	`select * from teasers`
0.0006	`SELECT * FROM skill_categories WHERE skill_cat_id=''`

HTTP HEADERS (Show)

SESSION DATA (Show)

__ci_last_regenerate	1790017560
last_page	https://v1.stage.onlinejobs.ph/jobseekers/job/Executive-Assistant-Operations-Manager-1726595
csrf-token	9e3ae8c2e85a3918960d967183048b92

CONFIG VARIABLES (Show)

base_url	https://v1.stage.onlinejobs.ph
log_threshold	2
enable_profiler
index_page
uri_protocol	PATH_INFO
url_suffix
language	english
charset	UTF-8
enable_hooks	1
subclass_prefix	MY_
composer_autoload	vendor/autoload.php
permitted_uri_chars	a-z 0-9~%.:_\=\-\+\@?\&
enable_query_strings
controller_trigger	c
function_trigger	m
directory_trigger	d
allow_get_array	1
log_path
log_file_extension
log_file_permissions	420
log_date_format	Y-m-d H:i:s
error_views_path
cache_path
cache_query_string
encryption_key	OdBUArjiWg9I7u7bvAwQ7Fu35VB1kzga
sess_driver	files
sess_cookie_name	ci_session
sess_expiration	2678400
sess_save_path
sess_match_ip
sess_time_to_update	300
sess_regenerate_destroy
cookie_prefix
cookie_domain
cookie_path	/
cookie_secure
cookie_httponly
standardize_newlines
global_xss_filtering	1
csrf_protection
csrf_token_name	csrf_test_name
csrf_cookie_name	csrf_cookie_name
csrf_expire	7200
csrf_regenerate	1
csrf_exclude_uris	Array ( )
compress_output
time_reference	local
rewrite_short_tags
proxy_ips
ojadmin	JpjZkQN5A8l@^L
salt	+UFjSAT49tPZLtmU2CIG2FYN7pRhgsWyLHgSyQa6k3I=
queue_enabled
twilio	Array ( [sid] => AC00c0594045c6eef9407e8fff01f3d467 [token] => f0bfc0b73444a077894a43f5f75e6d41 [length] => 6 [from] => +639221200200 [code_expiry_seconds] => 14400 )
maintenance	Array ( [admin] => Array ( [verification] => ) [announcement_bar] => Array ( [show_slow_issue_message] => ) )
trustpilot	Array ( [to_email] => onlinejobs.ph+3d844ebf71@invite.trustpilot.com )
services	Array ( [google_tag_manager] => Array ( [id] => GTM-T5CQMS6P ) [chatgpt] => Array ( [secret] => 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 ) [claude] => Array ( [secret] => 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 ) )
v2_url	https://v2.onlinejobs.ph
replacemyself_secret_key	Kk1WpgTMkc4wBQOqC5rqCssdLhACKrsJeTtO1ywUkT4=
app	Array ( [app] => Array ( [command] => Array ( [map] => Array ( [OnlineJobs\Mailer\Command\SendEmailCommand] => OnlineJobs\Mailer\Handler\SendEmailHandler [OnlineJobs\Mail\Command\SendEmailCommand] => OnlineJobs\Mail\Handler\SendEmailHandler [OnlineJobs\Mail\Command\QueueEmailPendingCommand] => OnlineJobs\Mail\Handler\QueueEmailPendingHandler [OnlineJobs\Mail\Command\QueueJobEmailPendingCommand] => OnlineJobs\Mail\Handler\QueueJobEmailPendingHandler [OnlineJobs\Mail\Command\QueueUnapprovedEmailCommand] => OnlineJobs\Mail\Handler\QueueUnapprovedEmailHandler [OnlineJobs\Mail\Command\ProcessEmailQueueCommand] => OnlineJobs\Mail\Handler\ProcessEmailQueueHandler [OnlineJobs\Mail\Command\PutJobseekerEmailOnHoldCommand] => OnlineJobs\Mail\Handler\PutJobseekerEmailOnHoldHandler [OnlineJobs\Purchase\Command\RealEstateVaCourseCommand] => OnlineJobs\Purchase\Handler\RealEstateVaCourseHandler [OnlineJobs\Test\Command\HelloCommand] => OnlineJobs\Test\Handler\HelloHandler ) [middleware] => Array ( ) ) [providers] => Array ( [0] => OnlineJobs\Bus\BusServiceProvider [1] => OnlineJobs\Database\DbServiceProvider [2] => OnlineJobs\Mailer\MailerServiceProvider [3] => OnlineJobs\Support\SupportServiceProvider [4] => OnlineJobs\Employer\ServiceProvider [5] => OnlineJobs\Jobseeker\ServiceProvider [6] => OnlineJobs\Mail\ServiceProvider [7] => OnlineJobs\Postal\ServiceProvider [8] => OnlineJobs\Queue\ServiceProvider [9] => OnlineJobs\Courier\ServiceProvider [10] => OnlineJobs\Job\ServiceProvider [11] => OnlineJobs\Purchase\ServiceProvider ) ) )
meta	Array ( [facebook] => Array ( [input] => 1 [connect] => 2 [timezone] => 3 [url] => 30 [id] => 31 [photo] => 32 [name] => 33 [email] => 34 [review] => 35 ) [trust] => Array ( [government_id] => 4 [utility_bill] => 5 [selfie_photo] => 6 [profile_picture] => 7 [phone_number] => 8 [facebook] => 9 ) [verify] => Array ( [profile_picture] => 10 [government_id] => 11 [selfie_photo] => 12 [utility_bill] => 13 [address] => 14 [name] => 15 [reviewed] => 16 [government_group] => 28 [address_group] => 29 [mobile] => 38 ) [address] => Array ( [complete] => 17 [room_unit_no] => 20 [house_no] => 21 [street] => 22 [subdivision] => 23 [barangay] => 24 [city] => 25 [province] => 26 [postcode] => 27 ) [reviewed] => Array ( [similar_names] => 1 ) [name] => 18 [phone] => 19 [sms_verification_code] => 36 [resend_verification_code] => 37 [address_read] => 39 [first_name] => 100 [middle_name] => 101 [last_name] => 102 [edit] => Array ( [government_id_group] => 40 [address_group] => 41 [mobile_group] => 42 ) [salary_re_entry] => 103 [id_proof_recalibrate] => 104 [email] => 44 [mobile_verification_type] => 45 )
honeypot	Array ( [name_field] => my_name [enabled] => 1 )

HTTP_ACCEPT	/
HTTP_USER_AGENT	Mozilla/5.0 AppleWebKit/537.36 (KHTML, like Gecko; compatible; ClaudeBot/1.0; +claudebot@anthropic.com)
HTTP_CONNECTION	Upgrade
SERVER_PORT	80
SERVER_NAME	v1.stage.onlinejobs.ph
REMOTE_ADDR	127.0.0.1
SERVER_SOFTWARE	Apache/2.4.58 (Ubuntu)
HTTP_ACCEPT_LANGUAGE
SCRIPT_NAME	/index.php
REQUEST_METHOD	GET
HTTP_HOST
REMOTE_HOST
CONTENT_TYPE
SERVER_PROTOCOL	HTTP/1.1
QUERY_STRING
HTTP_ACCEPT_ENCODING	gzip, br, zstd, deflate
HTTP_X_FORWARDED_FOR	216.73.216.179
HTTP_DNT

Executive Assistant & Operations Manager

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

Why is this blurred?