Executive Assistant / Operations & Finance Support

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

Full Time

SALARY

$800/Month

HOURS PER WEEK

40

DATE UPDATED

Jul 8, 2026

JOB OVERVIEW

About the Role
We're a growing consulting company looking for a highly capable Executive Assistant who will spend roughly 70–80% of their time on operational and finance-support tasks, with the remainder split between light bookkeeping/accounting support and executive/schedule support for our founder. This is not a generalist admin role — we need someone with genuine financial and accounting aptitude who is also an excellent communicator and can represent us professionally on calls.

Key Responsibilities
Operations & Finance (primary focus)
? Draft initial invoices and prepare them for review
? Double- and triple-check invoices for accuracy before they go out
? Reconcile bank statements against our accounting platform (Zoho Books)
? Verify that all transactions are accurate and properly categorized
? General data entry and financial record-keeping
RFP Management
? Register and maintain accounts on RFP/bid platforms on our behalf
? Monitor and pull relevant RFPs
? Maintain an organized, secure log of all platform logins and credentials
Executive & Schedule Support
? Learn the founder's preferences and working style to manage scheduling proactively
? Correspond with clients/contacts to coordinate and confir ---------- etings in a warm, professional manner
? Make phone calls on the founder's behalf (e.g., restaurant reservations for lunches/dinners)
? Join Teams meetings on camera when required

Requirements
? Strong Excel skills and demonstrated financial/accounting aptitude — candidates without basic accounting or bookkeeping experience are unlikely to succeed in this role
? Prior experience with bookkeeping, invoicing, or bank reconciliation (Zoho experience a plus)
? Excellent written and spoken English, with clear, professional communication; a neutral-to-US accent is strongly preferred, as this role includes making calls on behalf of the company
? Comfortable and proficient with modern AI tools (Claude, ChatGPT, etc.) as part of daily workflow
? Able to work required hours consistently and handle occasional long/demanding days
? High attention to detail, discretion with sensitive financial and login information, and a proactive, resourceful “figure it out” mindset
? Reliable internet connection and a quiet, professional environment for video calls
Nice to Have
? Experience supporting a founder/executive in a startup or consulting environment
? Familiarity with RFP or bid-management platforms

The applicant must be able to work West Coast hours (PST). You will need to have the ability to make phone calls in the U.S., and they will have to be on Teams video if needed.

SKILL REQUIREMENT
Bookkeeping Communication Scheduling
VIEW OTHER JOB POSTS FROM:
SHARE THIS POST
facebook linkedin
  BENCHMARKS  
Loading Time: Base Classes  0.0008
Controller Execution Time ( Jobseekers / Job )  0.0224
Total Execution Time  0.0238
  GET DATA  
No GET data exists
  MEMORY USAGE  
1,488,696 bytes
  POST DATA  
No POST data exists
  URI STRING  
jobseekers/job/Executive-Assistant-Operations-Finance-Support-1685341
  CLASS/METHOD  
jobseekers/job
  DATABASE:  onlinejobs (Jobseekers:$db)   QUERIES: 13 (0.0143 seconds)  (Hide)
0.0009   SELECT *
                                FROM exrates
                                WHERE rate_name = 'USD-PHP' 
0.0015   SELECT *
FROM `employer_jobs`
WHERE `job_id` = 1685341
 LIMIT 1 
0.0010   SELECT *
FROM `employers`
WHERE `employer_id` = 908663
 LIMIT 1 
0.0013   SELECT COUNT(*) AS `numrows`
FROM `t_thread` `t`
LEFT JOIN `t_thread_misc` `misc` ON `t`.`id` = `misc`.`thread_id`
WHERE `t`.`job_id` = 1685341
AND `misc`.`id` IS NULL 
0.0010   SELECT e.business_name, e.logo, e.website, e.rebill_date, e.date_added member_date, hits, DATEDIFF('2026-07-15',ej.date_added) duration_days, DATEDIFF('2026-07-15',e.rebill_date) duration_rebill, ej.*, e.deactivate FROM employers e, employer_jobs ej WHERE e.employer_id = ej.employer_id AND
                                   ((e.user_level >= '500' AND ej.date_added <= e.rebill_date)
                                   OR e.employer_id = '' OR (ej.date_approved <> '2000-01-01' and DATEDIFF('2026-07-15',ej.date_added) <= 14 ))
                                   AND e.deactivate != 1 AND ej.deleted = 0 AND job_id = '1685341' 
0.0009   SELECT *
FROM `employer_jobs_skills` `ejs`
LEFT JOIN `skills_categories` `sc` ON `ejs`.`skill_id` = `sc`.`id`
WHERE `job_id` = 1685341 
0.0014   UPDATE employer_jobs SET hit_counts = '***Jul-08-2026=191***Jul-09-2026=285***Jul-10-2026=51***Jul-11-2026=18***Jul-15-2026=1' WHERE job_id= '1685341'  
0.0011   UPDATE employer_jobs SET monthly_hits = '***Jul-2026=546' WHERE job_id= '1685341'  
0.0015   SELECT date_sent FROM jobseeker_sent_emails WHERE jobseeker_id = '' AND job_id = '1685341' AND status LIKE 'sent%' ORDER BY id DESC  
0.0009   SELECT *
FROM `employer_jobs_skills` `ejs`
LEFT JOIN `skills_categories` `sc` ON `ejs`.`skill_id` = `sc`.`id`
WHERE `job_id` = 1685341 
0.0013   SELECT COUNT(*) AS `numrows`
FROM `employer_jobs`
WHERE `employer_id` = '908663'
AND `date_added` >= '2022-06-08' 
0.0008   select * from teasers 
0.0008   SELECT * FROM skill_categories WHERE skill_cat_id='' 
  HTTP HEADERS  (Show)
  SESSION DATA  (Show)
  CONFIG VARIABLES  (Show)