Executive Assistant / Bookkeeper + Travel Planning | Long-Term

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: TYPE OF WORK

Part Time

: SALARY

$7-$9 per hour

: HOURS PER WEEK

10

: DATE UPDATED

Dec 12, 2025

JOB OVERVIEW

Salary Range: $7–$9 per hour
Employment Type: Part-Time (10–15 hours/week)
Location: Work from Home (Philippines)
Start Date: ASAP

ABOUT THE ROLE

We are a U.S.-based professional services business seeking a highly organized Executive Assistant with strong bookkeeping skills.
The role involves QuickBooks Online bookkeeping, organizing financial data, and assisting with travel planning (flights, hotels, car rentals).

This is a long-term position with stable, ongoing work every month.

MAIN RESPONSIBILITIES
BOOKKEEPING (Primary Role)

Categorize AMEX and bank transactions

Clean and prepare CSV files

Import transactions into QuickBooks Online

Tag expenses to correct categories (travel, meals, coaching, lodging, etc.)

Reconcile accounts monthly (with CPA oversight from our CPA)

Upload and match receipts

Organize digital files (invoices, receipts, statements)

TRAVEL PLANNING (Secondary Role)

Research flight options based on travel dates/destinations

Prepare 2–3 flight options for review

Assist with hotel and car rental bookings

Organize travel confirmations and itineraries

Maintain travel logs for accounting purposes

(No voice calls required — all online research.)

ADMIN SUPPORT

Maintain spreadsheets summarizing expenses and travel

Help prepare reports for the owner and CPA

Support general administrative tasks

REQUIREMENTS (MUST HAVE)

1–3+ years QuickBooks Online experience

Strong Excel/Google Sheets skills

Prior bookkeeping experience

Excellent English communication

Experience categorizing U.S.-based transactions

High attention to detail

Strong organizational skills

Reliable internet connection

Ability to work independently and meet deadlines

PREFERRED (NOT REQUIRED)

Experience with travel planning (flights/hotels)

Experience with American Express statements

WHAT WE’RE LOOKING FOR

Very organized

Detail-oriented

Honest and discreet

Reliable and consistent

Process-focused

Eager to learn and improve tasks

Long-term mindset

WHAT WE OFFER

Long-term, stable role

Flexible working hours

Supportive U.S.-based client

Clear tasks each month

Opportunity to grow responsibilities

HOW TO APPLY

Please include all of the following (applications missing any item will not be considered):

Link to your OnlineJobs.ph profile

Summary of your QuickBooks Online experience

Summary of your travel planning experience (if any)

Desired hourly rate ($7–$9/hr)

Your weekly availability

A short explanation:
“Why is attention to detail important in bookkeeping?”

IMPORTANT

Only applicants who follow the instructions exactly will be shortlisted.
This is a detail-oriented role — your application is your first test.

SKILL REQUIREMENT

Quickbooks Bookkeeping Travel Planning

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Executive Assistant / Bookkeeper + Travel Planning | Long-Term

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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