Executive Assistant / Book keeper

Dwelvara — Executive Assistant & Bookkeeping Coordinator

Company: Dwelvara
Website: ----------
Position: Executive Assistant & Bookkeeping Coordinator
Employment: Full-Time
Work Type: Remote

About Dwelvara

Dwelvara is a growing whole-home services company built around one promise:

The One Solution for All Your Home Needs

We help homeowners with solar, roofing, landscaping, remodeling, HVAC, electrical, plumbing, batteries, home repairs, additions, ADUs, and new construction.

We are looking for a highly organized, financially capable Executive Assistant & Bookkeeping Coordinator to work directly with company ownership and help manage day-to-day business operations.

This is not a basic virtual assistant role.

The right person must be strong with numbers, bookkeeping, Excel, QuickBooks, communication, organization, and executive-level follow-up.

Primary Responsibilities

Executive Support

* Work directly with ownership on daily priorities
* Answer and screen phone calls
* Return calls when directed
* Send text messages and follow-up messages
* Monitor business email
* Identify important messages requiring immediate attention
* Draft professional email responses
* Respond to routine emails when authorized
* Manage calendars
* Schedule meetings and appointments
* Track deadlines
* Maintain task lists
* Follow up with customers, contractors, vendors, employees, and business partners
* Help ensure important items do not get missed

Bookkeeping & Financial Administration

* Maintain QuickBooks
* Enter and categorize transactions
* Track incoming and outgoing payments
* Track expenses
* Track commissions
* Track advances
* Track contractor payments
* Track accounts receivable
* Track accounts payable
* Reconcile accounts
* Organize receipts and invoices
* Maintain financial spreadsheets
* Create financial summaries
* Prepare weekly and monthly reports
* Assist with cash-flow tracking
* Assist ownership with financial calculations and business analysis
* Maintain accurate records across multiple projects and accounts

Excel & Reporting

The successful candidate must be highly capable in Microsoft Excel or Google Sheets.

Responsibilities may include:

* Creating financial tracking spreadsheets
* Using formulas
* Building reports
* Reconciling payments
* Commission calculations
* Expense tracking
* Budget tracking
* Project profitability tracking
* Organizing large amounts of business data
* Maintaining dashboards
* Identifying discrepancies and errors

Business Operations

* Maintain organized company records
* Organize contracts and documents
* Track project status
* Keep customer and contractor information organized
* Maintain digital filing systems
* Coordinate administrative tasks between departments
* Help organize multiple Dwelvara service categories
* Follow up on unresolved business matters
* Assist with internal process development
* Help improve organization and efficiency

Required Qualifications

* Bachelor’s degree in Business, Accounting, Finance, Management, Economics, or a related field
* Strong QuickBooks experience
* Advanced Excel or Google Sheets skills
* Strong mathematical ability
* Excellent spoken English
* Excellent written English
* Strong professional communication skills
* Excellent organizational ability
* Strong attention to detail
* Ability to manage multiple priorities
* Ability to work independently
* Ability to use good judgment
* Professional phone presence
* Experience handling confidential business information

Preferred Experience

Experience in any of the following is strongly preferred:

* Executive assistant
* Bookkeeping
* Accounting
* Office management
* Business operations
* Construction
* Solar
* Home improvement
* Real estate
* Financial services
* Supporting an entrepreneur or business owner
* Managing multiple companies or departments

Confidentiality

This position may have access to sensitive company information, financial records, customer data, business communications, and internal operations.

The successful candidate must demonstrate:

* Honesty
* Discretion
* Professionalism
* Confidentiality
* Strong judgment

Technology Skills

Candidates should be comfortable using:

* QuickBooks
* Microsoft Excel
* Google Sheets
* Gmail
* Google Calendar
* Microsoft Office
* CRM systems
* Cloud file storage
* Online banking and payment reporting systems
* Communication and task-management platforms

Experience with additional accounting, payroll, or CRM systems is a plus.

Performance Expectations

The position will be evaluated on:

* Accuracy
* Organization
* Reliability
* Timeliness
* Quality of bookkeeping
* Accuracy of reports
* Responsiveness
* Ability to follow through
* Ability to identify problems before they become larger issues
* Ability to reduce the administrative workload on ownership

Compensation

Competitive monthly salary based on experience.

Suggested range: ₱55,000–₱70,000 PHP per month

Higher compensation may be considered for candidates with strong bookkeeping, accounting, executive-assistant, and business-management experience.

Performance and compensation may be reviewed after the initial 60–90 day period.

How to Apply

Please submit:

* Resume
* Education
* Degree earned
* QuickBooks experience
* Excel / Google Sheets experience
* Previous bookkeeping experience
* Previous executive-assistant experience
* Industries you have worked in
* Current availability
* Compensation expectations

Please also provide a short explanation of your experience managing finances, spreadsheets, bookkeeping, and executive-level responsibilities.

Selected candidates may be asked to complete a short Excel and bookkeeping skills assessment.

Dwelvara

The One Solution for All Your Home Needs