Quik Hire -
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TYPE OF WORK
Full Time
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SALARY
1,000 - 1200 CAD
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HOURS PER WEEK
45
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DATE UPDATED
Sep 1, 2026
About the Role
We are looking for a highly organized, proactive, and professional Executive Assistant to provide high-level administrative and operational support to our executive team.
The ideal candidate is someone who can manage competing priorities, anticipate needs, handle confidential information with discretion, and keep day-to-day activities running smoothly. This role requires excellent communication skills, strong attention to detail, sound judgment, and the ability to work independently in a fast-paced environment.
Key Responsibilities
*Manage calendars, appointments, meetings, and schedules for senior executives
*Coordinate internal and external meetings, including agendas, materials, and follow-ups
*Prepare correspondence, reports, presentations, and other business documents
*Coordinate travel arrangements, accommodations, itineraries, and expense reports
*Act as a key point of contact between executives, employees, clients, and external partners
*Monitor emails and correspondence, prioritize requests, and follow up on outstanding items
*Maintain organized digital and physical files and records
*Handle sensitive and confidential information with professionalism and discretion
*Assist with planning company events, meetings, and special projects
*Track deadlines, action items, and deliverables to ensure timely completion
*Conduct research and prepare summaries or briefing materials as required
*Support executives with day-to-day administrative and operational tasks
*Identify opportunities to improve administrative processes and overall efficiency
*Take on additional projects and responsibilities as needed
Qualifications
*5+ years of experience in an Executive Assistant, Administrative Assistant, Office Manager, or similar role (preferably had executive experience from US)
*Exceptional organizational and time-management skills
*Strong written and verbal communication skills
*Excellent attention to detail and accuracy
*Ability to manage multiple priorities and meet deadlines
*Strong judgment and ability to handle confidential information
*Professional, polished, and approachable demeanor
*Ability to work independently and proactively anticipate needs
*Strong proficiency with Microsoft Office or Google Workspace
*Experience managing calendars, scheduling meetings, and coordinating travel
*Strong problem-solving and multitasking abilities
What We're Looking For
The successful candidate will be:
*Proactive: You anticipate what needs to be done rather than waiting to be asked.
*Highly organized: You can keep multiple schedules, priorities, and projects on track.
*Discreet and trustworthy: You understand the importance of confidentiality.
*Resourceful: You are comfortable finding solutions and taking initiative.
*Adaptable: You can adjust quickly when priorities change.
*Professional: You represent the executive team and organization with confidence and professionalism.
*Detail-oriented: You notice the small things and take pride in getting them right.
If you are an organized, dependable, and proactive professional who enjoys supporting leadership and making things happen behind the scenes, we would love to hear from you.
Please submit your resume and a brief cover letter outlining your relevant experience and why you would be a strong fit for this role to
Quik Hire is an equal opportunity employer. We thank all applicants for their interest; however, only candidates selected for an interview will be contacted.
