Executive Assistant

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: TYPE OF WORK

Full Time

: SALARY

N/A

: HOURS PER WEEK

TBD

: DATE UPDATED

Aug 14, 2026

JOB OVERVIEW

# Executive Assistant to CEO — Full-Time, Long-Term

We are looking for an exceptional **Executive Assistant** to work directly with the CEO of a growing U.S.-based group of businesses.

This is **not a basic virtual assistant or data-entry position.**

I am an entrepreneur managing multiple businesses, employees, projects, investments, and new opportunities. I move quickly, have many things happening at the same time, and need someone who can bring **organization, follow-through, and accountability** to my day.

The right person will become my right hand.

## What You Will Do

* Manage and organize my daily priorities and task list
* Track commitments, deadlines, and delegated tasks
* Follow up with employees, managers, vendors, and other contacts
* Help manage email and calendar
* Prepare me for meetings and track action items afterward
* Turn voice notes and brain dumps into organized action plans
* Research companies, people, products, opportunities, and problems
* Create and organize documents and spreadsheets
* Help keep projects moving without waiting for me to ask
* Use ChatGPT and AI tools to work faster and more effectively
* Identify things that are falling through the cracks
* Remind me when I owe someone an answer
* Help protect my time and attention

## What I Am Looking For

I care more about **intelligence, initiative, organization, communication, and follow-through** than having the perfect résumé.

You should be:

* Extremely organized
* Proactive
* Dependable
* Detail-oriented
* Comfortable working directly with a CEO
* Excellent at written and spoken English
* Confident enough to follow up with people repeatedly when necessary
* A strong researcher
* Comfortable learning new software
* Experienced with Google Workspace and/or Microsoft Office
* Comfortable using ChatGPT or other AI tools
* Able to handle confidential business information
* Able to work independently without constant instructions
* Interested in a long-term position

Previous experience as an Executive Assistant to a CEO, business owner, or senior executive is strongly preferred.

Experience with CRM or project-management software is helpful. Zoho experience is a plus but is **not required**.

## Working Hours

This is a **full-time position working primarily U.S. Eastern Time business hours.**

You must have:

* Reliable high-speed internet
* Backup internet
* Reliable computer
* Quiet, professional workspace
* Ability to participate in video meetings

## What Success Looks Like

Eventually, I want my Executive Assistant to be able to tell me:

**“Here are the things that require your attention today. These items are already handled. These people owe us answers. These projects are falling behind. And these are the decisions I need from you.”**

If you need someone to tell you exactly what to do every hour, this probably isn't the right position.

If you enjoy taking a lot of moving pieces and creating order from them, you may be exactly who we're looking for.

## How to Apply

Please include the following with your application:

1. Start your application with the words **“I CREATE ORDER.”**
2. Send your résumé
3. Include a link to a **2–3 minute video introduction**. Please do not read from a prepared script. Tell me:

* Who you are
* Your experience
* The best executive or business owner you've supported
* Why you think you would be excellent at this position
4. Tell me about one situation where you saw a problem and solved it **before your boss asked you to**.
5. Tell me which AI tools you currently use and give me one example of how you use them in your work.
6. At the very bottom of your application, tell me **what time it currently is in Columbus, Ohio.**

Please do not send a generic application.

We are looking for someone who wants to build a **long-term career relationship**, take on increasing responsibility, and become an important part of our organization.

Shortlisted candidates will complete a **paid practical assignment** before the final interview.

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Executive Assistant

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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