Executive Assistant

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: TYPE OF WORK

Part Time

: SALARY

350 - 450 php/hr

: HOURS PER WEEK

20

: DATE UPDATED

Aug 4, 2026

JOB OVERVIEW

We're after a proactive, experienced Executive Assistant to join our team. In this role you'll be supporting a busy executive in the construction and property spaces.

About the Role

This is a true executive support role. You'll take ownership of the executive's inbox, calendar and day-to-day — keeping them organised, prepared, and ahead of what's coming. Your job is to make sure the important things get done, the right things get their attention, and nothing slips through the cracks.

The heart of this role is a daily and weekly briefing you'll prepare so they can walk into each day and week already knowing what's ahead. On top of that you'll own their inbox and calendar, keep them on top of what's due and what's running late, and make sure they're never the hold-up on an email or a meeting. This is a role for someone who gets ahead of their executive, not someone who waits to be told.

The role starts at around 20 hours a week (roughly 4 hours a day) and is designed to build towards full-time as things settle and you take on more.

What You'll Be Doing

Preparing the briefings (the core of the role):
- A weekly summary on Sunday evening — the week's priorities and deliverables: meetings, critical items, anything waiting on third parties — so they can prep for the week.
- A daily summary each morning, Tuesday to Friday — what the day looks like: meetings, what needs to be prepared or organised, who needs to be contacted.
- When you prepare each briefing, flag the items you can take on yourself — or, even better, ones you've already actioned.
- Managing the inbox — going through email, flagging what's urgent, drafting and sending replies, and clearing the noise so they only see what actually needs them.
- Owning the calendar — handling and scheduling meeting requests, protecting their time, and keeping the week free of clashes.
- Keeping things on track — staying across what's on, what's due, and what's late, and reminding them before anything slips.

You'll be working in Microsoft 365 (Outlook / Office 365), with delegate access to the mailbox and calendar.

Hours
This is roughly 4 hours a day, and how you organise your time is up to you — as long as these deliverables land on time (New Zealand time):
- Weekly briefing: Sunday, around 6:00pm NZ.
- Daily briefings: Tuesday to Friday, ready by 7:30am NZ (Monday is covered by the Sunday briefing).

What We're Looking For (Must-Haves)
- At least 5 years' experience as an Executive Assistant supporting an executive directly — not general admin or customer service.
- A proactive, anticipatory style — you get ahead of your executive, spot what's coming, and can build a clear, forward-looking briefing rather than only reacting.
- Excellent written English — you'll be writing the daily/weekly briefings and drafting email on the executive's behalf, so your writing needs to be clear, scannable, warm, and accurate.
- Strong inbox and calendar management — you can triage, prioritise, and make good judgement calls about what matters without being told.
- Basic financial literacy — comfortable with numbers, budgets, and invoices at a basic level.
- Microsoft 365 / Outlook experience, ideally including delegate access to a mailbox and calendar.
- Able to deliver to the NZ times above (Sunday ~6pm NZ + Tue–Fri by 7:30am NZ).

Nice to Have
- An understanding of the construction / property market
- Experience supporting New Zealand or Australian executives
- A knack for quietly introducing light systems that keep a busy person organised

We're looking forward to hearing from you.

SKILL REQUIREMENT

Office and Administration Organization

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Executive Assistant

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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