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TYPE OF WORK
Any
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SALARY
$2.10/Hour
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HOURS PER WEEK
30
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DATE UPDATED
Jun 2, 2026
Executive Assistant (Business & Personal Operations)
Position Overview
We are seeking a highly organized, proactive, and dependable Executive Assistant to support both business and personal operations. This role requires a detail-oriented professional who can manage administrative responsibilities, assist with sales and marketing initiatives, coordinate personal and household scheduling, handle financial business and personal tracking, communicate with staff providing operational support and guidance via phone, and provide day-to-day assistance across multiple areas of the organization.
The ideal candidate is a strong communicator, self-starter, problem-solver, and team player who is willing to take on a variety of tasks and consistently deliver high-quality results.
Key Responsibilities
Administrative & Executive Support
* Manage calendars, appointments, meetings, and scheduling.
* Handle phone calls,
* Assist with general office administration and organization.
* Maintain records, documents, and company files.
* Coordinate projects and ensure deadlines are met.
Sales & Customer Support
* Assist with incoming and outbound calls, confidently booking customers for appointments to perform services and schedule actual jobs and estimates, taking great notes and documenting them on each call.
* Track sales activity and maintain organized sales records.
* Prepare and distribute weekly sales reports.
* Follow up with leads and customers as directed.
* Assist with customer communication and relationship management.
Financial & Administrative Management
* Track invoices, payments, and outstanding balances.
* Follow up with vendors regarding invoices and payments.
* Maintain organized records of checks received and money collected.
* Assist with budgeting and expense tracking.
* Support payroll preparation and administrative payroll tasks.
HR, Staffing, Communications/Operations
* Assist with employee onboarding and paperwork.
* Communicate Directly with Staff for any Daily concerns/operations.
* Create and maintain employee schedules.
* Help coordinate hiring and recruiting efforts.
* Maintain employee records and documentation.
Marketing & Social Media
* Assist with social media content creation and posting.
* Help develop and distribute marketing flyers and promotional materials.
* Assist with
* Support brand awareness and customer engagement initiatives.
Website & Technology Support
* Assist with website updates, edits, and content management.
* Help maintain accurate online business information.
* Coordinate with vendors or web developers when needed.
Personal Assistant Duties
* Assist with personal scheduling and appointments.
* Help coordinate personal projects and tasks.
* Manage reminders, follow-ups, and organizational needs.
* Provide general support to improve efficiency and productivity.
Qualifications
* Excellent organizational and time-management skills.
* Strong phone,
*Must be able to download the following Apps: Slack, Workiz, Square, & ADP.
* Proficiency with Microsoft Office, Google Workspace, and common business software.
* Experience with social media platforms and basic marketing concepts.
* Ability to handle confidential information with discretion.
* Strong attention to detail and follow-through.
* Ability to multitask and prioritize effectively in a fast-paced environment.
* Positive attitude, flexibility, and willingness to learn.
Preferred Experience
* Executive Assistant, Administrative Assistant, Operations Coordinator, or similar experience.
* Experience with payroll systems, scheduling software, CRM systems, or bookkeeping functions.
* Experience with website editing platforms such as WordPress, Wix, or Squarespace.
* Familiarity with small business operations and customer service.
What We're Looking For
We want someone who is dependable, resourceful, highly organized, and ready to jump in wherever needed. This individual should take ownership of tasks, communicate effectively, and consistently strive to complete every assignment to the best of their ability. No task is too small or too large—our ideal candidate is eager to help the business and leadership team succeed in every aspect of daily operations.
