Executive Assistant

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: TYPE OF WORK

Full Time

: SALARY

$6/hour

: HOURS PER WEEK

40

: DATE UPDATED

Apr 13, 2026

JOB OVERVIEW

Company: Search Houses Now
Brokerage: Keller Williams
Job Type: Full-Time
Location: Remote / Virtual

About Us:
The Search Houses Now Team at Keller Williams is a dynamic and growing real estate team committed to delivering exceptional client service and innovative marketing solutions. We operate with high standards, strong systems, and a collaborative team culture. As we continue to grow, we are seeking a highly capable Chief of Staff to help lead operations, strengthen client experience, and ensure compliance excellence.

Position Overview
We are seeking a self-driven, detail-oriented, and tech-savvy Executive Assistance to support leadership and oversee daily operational excellence. This role blends operations, marketing, client management, and compliance oversight.
The ideal candidate thrives in systems, understands real estate workflows, leverages AI tools efficiently, and ensures every file and client interaction is handled with professionalism and precision.

Key Responsibilities:
- Executive & Team Support
- Provide high-level support to team leadership
- Oversee operational systems and workflow efficiency
- Coordinate vendors, timelines, and internal processes
- Client Management & Communication
- Oversee CRM management, database segmentation, and automation workflows
- Ensure timely follow-up and communication with buyers, sellers, and prospects
- Maintain organized client records and communication logs
- Draft and manage professional client correspondence
- Monitor transaction timelines to ensure a seamless client experience
- Transaction & File Compliance
- Maintain internal file compliance in accordance with brokerage and state requirements
- Ensure all documentation is complete, accurate, and properly stored
- Coordinate with transaction coordinators, title companies, and lenders
- Monitor deadlines, contingencies, and required disclosures
- Audit files regularly to maintain compliance standards Systems & Organization
- Maintain highly organized digital filing systems
- Improve workflows using AI, CRM automation, and productivity tools
- Identify operational inefficiencies and implement scalable solutions

Qualifications:
- Proven experience in real estate administration, operations, or similar leadership role
- Strong understanding of transaction management and compliance processes
- Experience with CRM platforms and workflow automation
- Proficiency with Microsoft Office and Google Workspace
- Experience with Canva
- Familiarity with AI tools and digital productivity systems
- Excellent written and verbal communication skills
- Exceptional attention to detail and organizational ability
- Self-motivated and comfortable working independently in a remote setting
- Professional, service-oriented mindset
- Growth-oriented with long-term leadership potential

How to Apply:
If you are passionate about real estate operations, client service, marketing, and compliance excellence, we would love to hear from you.
Please submit the following:
1. Your resume
2. A Loom video answering the following questions:
a. What experience do you have that qualifies you for this role?
b. What AI tools are you fluent in?
c. Give an example of a time where you had to take action and used initiative to solve a problem.

We look forward to meeting a driven professional ready to grow with our team and help build a highly organized, client-focused, and growth-driven real estate operation.

SKILL REQUIREMENT

CRM Communication Organization

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Executive Assistant

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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