Seven Figure Agency

Executive Assistant

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: TYPE OF WORK

Full Time

: SALARY

$1500

: HOURS PER WEEK

40

: DATE UPDATED

Nov 26, 2025

JOB OVERVIEW

We are hiring a world-class Executive Assistant to support the CEO of a fast-growing training and coaching company. This is not an admin role. This is a strategic support position for someone who thinks ahead, solves problems before they appear, and creates systems that keep the CEO operating at peak performance.

If you need constant direction, this is not your role.
If you take pride in protecting a high-performing founder’s time and driving clarity across the organization, keep reading.

The Mission
Your mission is simple to define and challenging to execute:
Make the CEO more effective every single day.

That means using strong judgment, fast thinking, and high personal ownership to manage communication, close loops, and eliminate friction across the business.

Key Responsibilities

Communication & Inbox Leadership
• Own the CEO’s inbox completely
• Prioritize, filter, and respond to emails using sound judgment
• Escalate only what truly requires CEO attention
• Maintain a robust follow-up system that ensures nothing slips

Calendar & Meeting Orchestration
• Proactively manage and optimize the CEO’s schedule
• Prepare agendas, notes, and context for key meetings
• Capture decisions and action items, then drive follow-through
• Coordinate with internal teams, clients, and partners

Operational Systems & Rhythm
• Build simple, repeatable systems that improve efficiency
• Maintain digital organization and documentation
• Create SOPs for recurring tasks
• Identify problems and solve them without waiting for direction

Follow-Up & Accountability
• Track commitments across the company
• Nudge tea ---------- mbers and external stakeholders
• Close loops quickly and cleanly
• Ensure execution stays tight and predictable

Logistics & Personal Support
• Coordinate travel arrangements and itineraries
• Handle personal logistics that impact business performance
• Reduce the CEO’s cognitive load wherever possible

Who You Are
You will excel in this role if you bring:
• Excellent written communication
• Strong critical thinking and situational awareness
• Pattern recognition and sharp judgment
• High responsiveness during US business hours
• A proactive, ownership-driven mindset
• Discretion, confidentiality, and trustworthiness
• Experience working directly with busy executives
• Comfort with productivity tools like Google Workspace, Slack, and project management platforms

You are the person who sees chaos and instinctively organizes it.
You think three steps ahead.
You do not wait to be told what is next.

Requirements
• 2+ years as an Executive Assistant, Chief of Staff, or Operations Coordinator
• Strong English writing and communication
• Prior experience supporting US-based executives
• Proven track record of building systems or improving operations
• Ability to make decisions with incomplete information

Success Looks Like This (First 90 Days)
• Inbox and calendar running without CEO intervention
• Tight follow-up loops across internal and external communication
• Meetings prepared and wrapped with complete follow-through
• Travel logistics running smoothly
• CEO operating with increased clarity and reduced overwhelm
• Noticeable reduction in operational friction

Compensation
Based on experience.
Full-time (40 hrs) option available.

How to Apply
Follow these steps carefully. Applicants who skip steps will not be considered.

Send an email to: ----------
Use this subject line: Executive Assistant Application - [Your Name]

Include all of the following in your email:
1. A one-page summary explaining why this role aligns with your strengths
2. A 2–3 minute Loom video showing a system you built that made someone more effective
3. A professional writing sample (an email or message you drafted)
4. Your resume
5. Your availability and compensation expectations

This is your first test. Your ability to follow instructions and communicate clearly will tell us a lot.

SKILL REQUIREMENT

Email Handling Calendar Management Communication

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Seven Figure Agency

Executive Assistant

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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