Executive Assistant

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: TYPE OF WORK

Full Time

: SALARY

$1200 - $1400 USD

: HOURS PER WEEK

40

: DATE UPDATED

Nov 19, 2025

JOB OVERVIEW

As the Executive Assistant, you’ll play a central role in supporting the personal and professional success of our founder and CEO while strengthening daily operations across the organization.

You’ll contribute directly to the smooth functioning of our organization by handling administrative management, organization, documentation, communication, and operational execution. Beyond traditional administrative support, this position includes attending live client calls for administrative support, taking real-time meeting minutes, uploading summaries to client files, and maintaining impeccable client file organization.

You're someone who thrives in a fast-moving environment, anticipates needs before they are spoken, and takes pride in accuracy and operational excellence. You’re energized by structure and systems, comfortable multitasking during live calls, and committed to delivering outstanding support that frees the founder and the team to operate at their highest level.

Responsibilities (Tasks Associated With the Role — Full-Time):
-- Client-Facing Administrative Support
Attend live client calls (Zoom) to provide administrative support.
Take clear, structured meeting minutes in real time.
Process and upload call summaries to client files promptly and accurately.
Maintain organized, compliant, up-to-date client records and conduct periodic file audits.

-- Operational & Administrative Management
Spreadsheet creation and maintenance (Google Sheets).
Dashboard creation and upkeep for reporting (Google Sheets).
Manage email inboxes (Gmail/GSuite) with timely responses and thoughtful triage.
Calendar management for Dr. Nashat and the leadership team (Google Calendar, TeamUp).
Respond to administrative portal messages and client-facing inquiries.
Attend live program delivery calls, noting key information and minutes.
Update client files with program delivery information and recommendations.
Coordinate personal and business travel for the founder.
Research and document aligned fertility experts and online programs as needed.
Review, update, and maintain the company Playbook and SOP library.
Manage tasks and internal workflow inside ClickUp, including translating meeting notes into actionable tasks.
Assist with project management, ensuring deadlines are met and communication stays clear.

-- Results (Expected Outcomes):
Tea ---------- mbers focus on their highest-value work, with administrative burdens removed.
Company founder gains more time for vision, strategy, and leadership.
Company metrics are accurate, reliable, and consistently reported.
Client files are organized, up to date, and audit-ready at all times.
Projects move forward efficiently with minimal oversight and fewer errors.
Processes continually improve to support seamless operations.
Communication across departments becomes more efficient and proactive.

-- Requirements (Expected Proficiencies to Excel in This Role):
Fluent or Native English speaker.
Minimum 2 years of experience as an Executive Assistant supporting a CEO or founder (experience in an online business is a bonus).
Exceptional communication and interpersonal skills.
Extraordinary attention to detail and a natural ability to spot errors or inconsistencies.
Strong competency in Google Workspace (Docs, Sheets, Calendar, Drive).
Ability to multitask confidently and take accurate notes during live calls.
Strong task management and follow-through skills.
Proactive, organized, and comfortable working in a dynamic and evolving environment.

HOW TO APPLY
We are looking for high-performing professionals with a proven track record. To apply, complete these steps and send the following to ---------- with the subject line “Executive Assistant.”

-- Submit:
1.) A 2–3 minute video introducing yourself and answering:
- What’s the last book you read?
- What skill set have you mastered?
- Why would you be a strong fit for this role?
- Why are you currently exploring new opportunities?
- Why do you want to work with our company?
2.) A Facebook Reel you create after reviewing ---------- , explaining what we do and who we serve.
3.) Three values or principles that resonate with you with brief explanations.
4.) Your Facebook profile.
5.) Your LinkedIn profile.
6.) Your DISC profile.

SKILL REQUIREMENT

Organization Time Managment Tech-Savvy

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Executive Assistant

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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