Part Time
750- 1000 USD
20
Jul 19, 2025
Executive Virtual Assistant – Catering & Franchise Support (Ontario-Based Pizza & Coffee Brand)
We are seeking a proactive, highly organized, and reliable Executive Virtual Assistant based in the Philippines to support a fast-growing pizza and coffee franchise in Ontario, Canada. You will help manage catering outreach, permits, staff onboarding, file systems, and executive tasks — acting as a true right-hand to the owner.
Key Responsibilities
Catering Lead Generation & Cold Calling
Research and build lists of catering prospects (offices, schools, productions, etc.)
Make cold calls during North American business hours (EST)
Send templated follow-up
Track leads in Google Sheets or CRM
File & System Organization
Audit and organize our OneDrive folders by store, department, and function
Create naming conventions and master folders for menus, HR, SOPs, and permits
Maintain digital filing structure weekly
Executive Assistant Duties
Manage calendar bookings and reminders
Take minutes during weekly management calls and send action summaries
Follow up on outstanding to-dos and deadlines
Reviewing Invoices
Permits & Compliance Support
Research local permits (health, signage, building)
Pre-fill permit forms and track submission status
Follow up with city departments via
Franchising Follow up
Hiring & Onboarding Support
Post job ads on Indeed,
Screen applicants and shortlist for interview
Schedule interviews and send templated job offers
Collect and organize onboarding documents
Qualifications
2+ years as an Executive or Virtual Assistant (experience in fast-paced environments preferred)
Excellent spoken and written English
Comfortable with cold calling in North American English
Highly organized with strong attention to detail
Strong internet connection, computer, and headset
Familiar with Gmail, Google Calendar, OneDrive, Trello or ClickUp; Canva is a plus
Working Hours
20 hours per week
Must be available partially during EST (Canada) business hours, especially for calls
Long-term opportunity with potential to grow
Compensation
Salary negotiable based on experience
Paid weekly via Wise or Payoneer
Raises and bonuses available based on performance
How to Apply
Please
Your resume
A 2–3 minute voice recording introducing yourself and explaining your most relevant experience
One paragraph on why this role excites you