Executive Administrative Assistant

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

Full Time

SALARY

8-12/hr

HOURS PER WEEK

40

DATE UPDATED

Sep 4, 2026

JOB OVERVIEW

Executive Assistant — Recruiting Operations
US Eastern hours · Remote (Philippines) · Full-time, long-term
We’re a US-based recruiting and RPO firm hiring at volume for skilled-trades and manufacturing clients, and we need an Executive Assistant who runs our operation like it’s their own — someone who anticipates what the team needs before we ask and keeps everything moving without being told. You’ll be the operational right hand to our account manager and recruiters. We have plenty of process; what we need is the judgment to run it and the ownership to get ahead of problems before they land on someone’s desk.
The person we’re looking for
You think in outcomes, not tickets. When a recruiter forgets to update the tracker, you catch it before the recap is due and chase it down. When a role has sat untouched, you flag it. When the same error keeps recurring, you don’t just fix it — you tell us how to stop it. You hold the moving pieces so the team doesn’t have to, and you stay calm when five things hit at once because you know which one matters first.
What you’ll own
● A clean, current pipeline — resumes uploaded and filed in our ATS (Workable), duplicates caught, statuses accurate as roles open and close
● Data the team can trust — hiring spreadsheets, tracker, and ATS kept in sync, with discrepancies surfaced before they become problems
● New roles ready before they’re needed — postings, interview guides, and Indeed projects built from our templates ahead of demand
● Interviews without friction — you own the scheduling logistics and stay ahead of reschedules and no-shows
● Reporting on time, every time — you assemble our weekly client recaps and operations report, chasing what’s missing so the account manager can review and send
● A team a step ahead — you anticipate what’s coming, prep the recurring meetings, and raise what needs attention before it turns urgent
Long-term seat with real ownership on one dedicated account team — not a rotating gig. You’ll start with a defined scope and take on more as you earn trust.
One clarification: you won’t screen candidates, make hiring decisions, or handle client calls — those stay with our recruiters and account manager. Everything that keeps the operation a step ahead of the team is yours to own.
What you’ll need
● Experience as an executive assistant or right-hand to a busy leader or team — real responsibility, genuine autonomy
● A track record of anticipating needs and owning outcomes, not just completing assigned tasks
● Hands-on database experience and confident Google Sheets / Excel skills
● Sharp attention to detail and excellent written English
● The judgment to know when to run the playbook, when to improve it, and when to raise a flag
Nice to have: Executive supporting experience
Schedule & setup
Full-time, US Eastern business hours — an evening-to-overnight shift in the Philippines, with guaranteed overlap through the US morning. Requires reliable high-speed internet with a backup connection and backup power (UPS or generator).
How to apply
Start your message with the word PRECISION so we know you actually read this. Then send your resume and tell us about one time you saw something your team or manager needed before they asked for it — and how you handled it.

SKILL REQUIREMENT
Microsoft Excel Attention to Detail English Proficiency
VIEW OTHER JOB POSTS FROM:
SHARE THIS POST
facebook linkedin
  BENCHMARKS  
Loading Time: Base Classes  0.0014
Controller Execution Time ( Jobseekers / Job )  0.0236
Total Execution Time  0.0258
  GET DATA  
No GET data exists
  MEMORY USAGE  
1,493,888 bytes
  POST DATA  
No POST data exists
  URI STRING  
jobseekers/job/Executive-Administrative-Assistant-1723875
  CLASS/METHOD  
jobseekers/job
  DATABASE:  onlinejobs (Jobseekers:$db)   QUERIES: 13 (0.0118 seconds)  (Hide)
0.0008   SELECT *
                                FROM exrates
                                WHERE rate_name = 'USD-PHP' 
0.0011   SELECT *
FROM `employer_jobs`
WHERE `job_id` = 1723875
 LIMIT 1 
0.0009   SELECT *
FROM `employers`
WHERE `employer_id` = 727819
 LIMIT 1 
0.0012   SELECT COUNT(*) AS `numrows`
FROM `t_thread` `t`
LEFT JOIN `t_thread_misc` `misc` ON `t`.`id` = `misc`.`thread_id`
WHERE `t`.`job_id` = 1723875
AND `misc`.`id` IS NULL 
0.0012   SELECT e.business_name, e.logo, e.website, e.rebill_date, e.date_added member_date, hits, DATEDIFF('2026-09-09',ej.date_added) duration_days, DATEDIFF('2026-09-09',e.rebill_date) duration_rebill, ej.*, e.deactivate FROM employers e, employer_jobs ej WHERE e.employer_id = ej.employer_id AND
                                   ((e.user_level >= '500' AND ej.date_added <= e.rebill_date)
                                   OR e.employer_id = '' OR (ej.date_approved <> '2000-01-01' and DATEDIFF('2026-09-09',ej.date_added) <= 14 ))
                                   AND e.deactivate != 1 AND ej.deleted = 0 AND job_id = '1723875' 
0.0004   SELECT *
FROM `employer_jobs_skills` `ejs`
LEFT JOIN `skills_categories` `sc` ON `ejs`.`skill_id` = `sc`.`id`
WHERE `job_id` = 1723875 
0.0011   UPDATE employer_jobs SET hit_counts = '***Sep-04-2026=1560***Sep-05-2026=330***Sep-07-2026=1***Sep-08-2026=1***Sep-09-2026=1' WHERE job_id= '1723875'  
0.0010   UPDATE employer_jobs SET monthly_hits = '***Sep-2026=1891' WHERE job_id= '1723875'  
0.0010   SELECT date_sent FROM jobseeker_sent_emails WHERE jobseeker_id = '' AND job_id = '1723875' AND status LIKE 'sent%' ORDER BY id DESC  
0.0004   SELECT *
FROM `employer_jobs_skills` `ejs`
LEFT JOIN `skills_categories` `sc` ON `ejs`.`skill_id` = `sc`.`id`
WHERE `job_id` = 1723875 
0.0014   SELECT COUNT(*) AS `numrows`
FROM `employer_jobs`
WHERE `employer_id` = '727819'
AND `date_added` >= '2022-06-08' 
0.0009   select * from teasers 
0.0006   SELECT * FROM skill_categories WHERE skill_cat_id='' 
  HTTP HEADERS  (Show)
  SESSION DATA  (Show)
  CONFIG VARIABLES  (Show)