Estimator / Engineer with Onsite Experience

Company Overview
We’re a small group of big thinkers working together like a well-oiled machine.
We much rather work with a few exceptional individuals than a lot of average people.
A little bit our company,
We’re based in Sydney NSW
We started in 2022
We specialise in Remedial Construction which is fixing and improving existing buildings that have problems or need updates.
It includes a wide range of activities to keep buildings safe, strong, and looking good.
1. Waterproofing
2. Concrete repairs
3. Masonry repairs
4. Facade restoration
Job Summary
The Estimating Virtual Assistant plays a crucial support role within our pre-construction team, ensuring efficient and organized estimation processes.
This position is instrumental in managing administrative tasks, organizing project documentation, and supporting the Estimator and Pre-Construction Manager with detailed preparation for upcoming projects.
The role demands a high level of organization, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.
Key Responsibilities
• Meeting Coordination: Schedule and coordinate virtual meetings, including pre-construction meetings, bid discussions, and project debriefs, ensuring all necessary participants are informed and prepared.
• Deadline Management: Monitor and record project deadlines, providing timely reminders to the team to ensure that submissions and responses are prepared well in advance.
• Job Folder Organization: Set up and maintain digital job folders, ensuring that all project-related documents are accurately filed and easily accessible.
• Document Preparation and Control: Assist in compiling construction markups and preparing bills of quantities, ensuring accuracy and compliance with project requirements.
• Contractor Procurement and Management: Source new contractors, evaluate their qualifications, and maintain an up-to-date contractor list, facilitating effective bid processes and project execution.
• Administrative Support: Provide comprehensive administrative support to the estimating team, including, drafting correspondence, and any other tasks that contribute to the efficiency of the estimating process.
• Follow-Up and Feedback: Organize and manage the collection of feedback from clients and internal tea ---------- mbers post-project completion to identify areas for improvement and celebrate successes.
• Communication: Act as a point of contact for internal and external queries related to estimation projects, ensuring clear and prompt communication.
• Data Management and Analysis: Organize and manage project data, including historical cost data, for easy access and analysis. This can help in making more accurate future estimates.
• Market Research: Conduct online research to stay updated on market trends, material costs, and the availability of subcontractors, which can influence project estimates and bids.
• Monthly Tender Reporting: Support the creation of tender reports related to projects, such as status, total amount of projects tendered, dollar value etc.

Skills and Qualifications
• Skills
o Technical Proficiency: Strong computer skills and proficiency in Plan Swift, MS Office, especially Excel, and familiarity with construction management software.
o Organizational Skills: Exceptional organizational and time-management skills, with the ability to prioritize tasks effectively.
o Attention to Detail: Meticulous attention to detail, ensuring accuracy in all aspects of work.
o Communication Skills: Excellent verbal and written communication skills.
o Proactivity and Initiative: Ability to work independently, take initiative, and proactively address potential issues before they arise.
• Qualifications: Bachelor’s degree in civil engineering, Architecture, or Quantity Surveying
• Experience:
o Experience has a quantity surveyor is preferred.
o Experience in reading and understanding drawings and technical specifications.
Work Environment
• The Estimating Virtual Assistant will operate in a dynamic, fast-paced office setting within our pre-construction department.
• Collaboration with the Estimator and Pre-Construction Manager are key components of the role.
• The position may require occasional site visits and participation in project meetings.
• This position is fully remote, providing the flexibility to work from home.
• The Estimating Virtual Assistant will be part of a supportive virtual team, with regular online meetings and communication channels to stay connected and aligned with the team's goals and projects.
Employment Type, Compensation, and Benefits
• Employment Type: Full-Time
• Compensation: TBC on Candidate
• Benefits:
o Professional Development: Opportunities for professional growth including training sessions, workshops, and seminars.
Application Process To apply for the Estimator position, please follow the steps outlined below:
1. Prepare Your Application: Compile your resume, cover letter, and any relevant certifications or portfolios that showcase your experience and skills related to construction estimation.

2. Submit Your Application: Email your application materials to ---------- Please include "Estimating VA Application" in the subject line to ensure proper routing.
• Resume / CV
• Qualifications
• Academic Transcript
• Past Projects with Photos – If any
• References
• English Test Results which can be completed here: ---------- /english-test/
• Typing Test Results which can be completed here: ---------- /

3. Review Process: Our recruitment team will review applications on a rolling basis. Qualified candidates will be contacted for an initial screening interview.

4. Interviews: Selected candidates will be invited to participate in one or more interviews. This may include interviews with the Pre-Construction Manager and other key tea ---------- mbers, potentially including practical assessments or case studies relevant to the role.

5. Decision and Offer: Final candidates will be selected based on their interviews and reference checks. An offer will be extended to the chosen candidate, including a detailed overview of the compensation package and benefits.

6. Onboarding: Upon acceptance, the new Estimator will undergo a comprehensive onboarding process to become acquainted with our team, processes, and projects.

We appreciate your interest in joining our team and look forward to reviewing your application. For any inquiries regarding the application process or the position, please email us at ----------