Estimating & Bidding Specialist

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TYPE OF WORK

Any

SALARY

$4hr - $6hr

HOURS PER WEEK

25

DATE UPDATED

Aug 15, 2025

JOB OVERVIEW

Start off as part-time 20 - 30 hrs a weeki
Virtual Assistant – Estimating & Bidding Specialist (Commercial Cleaning – Seattle & Las Vegas)

Hours: Part-time (20–25 hrs/week) for 90-day trial ? Full-time based on performance
Pay: $4–$6 USD/hour depending on experience
Location: Remote – Must be available for Pacific Standard Time overlap

About Us:
Alltrus is a commercial cleaning company specializing in janitorial and post-construction services in Seattle, WA and Las Vegas, NV. We are growing fast and looking for a detail-oriented Estimating & Bidding VA who can prepare accurate, competitive bids that win contracts.

Key Responsibilities:

Review bid invitations, RFQs, and RFPs for janitorial and post-construction cleaning.

Prepare estimates for Seattle and Las Vegas markets using company pricing templates.

Read and interpret project scopes, drawings, and site notes.

Prepare client-ready proposals in our branded format.

Track bid deadlines, submissions, and follow-ups in our shared tracker.

Assist with basic billing tasks (invoices, payment tracking).

Keep subcontractor and vendor lists up to date.

Requirements:

2+ years in estimating, preferably in commercial cleaning or construction.

Strong skills in Excel/Google Sheets.

Excellent written and spoken English.

Ability to work independently and meet deadlines.

Familiarity with reading construction drawings (preferred).

High attention to detail and accuracy.

Tools You’ll Use:

Google Workspace

Jobber

Notion

Seamless.ai

Excel

Screening Test (Required to Apply):

Prepare a janitorial bid for a 15,000 sq ft office, cleaned 3x/week in Las Vegas (labor, supplies, overhead, profit).

Prepare a post-construction final clean bid for a 10,000 sq ft retail store in Seattle.

Submit your spreadsheet + proposal in PDF format within 24 hours of receiving test details.

To Apply:
Send your resume, short cover letter, and confirm you are willing to complete the screening test.

SKILL REQUIREMENT
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