Email Newsletter VA (Beehiiv / Email Marketing / List Management)

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: TYPE OF WORK

Part Time

: SALARY

$6-8 DOE

: HOURS PER WEEK

10

: DATE UPDATED

Apr 8, 2026

JOB OVERVIEW

About the Role
This role is internally titled Content Operations Specialist, and is responsible for executing and maintaining our newsletter and content distribution systems across the business. We are hiring a detail-oriented candidate to initially help set up and manage two professional newsletters—one for a business podcast and one for a law firm.
This is a systems and execution role, not a writing or marketing strategy position. You will be part of a remote podcast team and will work directly with our PH-based Podcast Producer & Operations Lead, with initial coordination from the US-based podcast host.
________________________________________
What You’ll Be Responsible For
Phase 1: Setup (First 2–4 Weeks)
• Set up two newsletters in Beehiiv (podcast + law firm)
• Configure email templates and formatting
• Import and organize contact lists (from CRM tools—GHL for the podcast, and Monday for the law firm)
• Apply tags and segmentation to subscriber lists
• Assist with email/domain setup (SPF, DKIM, etc.), if needed
• Embed signup forms on website pages (Webflow)
Phase 2: Ongoing Management
• Format and schedule newsletters (content will be provided)
• Ensure emails are clean, accurate, and properly structured
• Test emails before sending
• Maintain subscriber lists and tags
• Coordinate with podcast producer and ops lead
• Help keep the system organized and running smoothly
________________________________________
Required Experience
• Experience with email marketing tools (Beehiiv, Mailchimp, Klaviyo, ConvertKit, ActiveCampaign, etc.)
• Experience managing email campaigns or newsletters
• Comfortable working with subscriber lists (imports, exports, tagging)
• Strong attention to detail
• Good written and spoken English
________________________________________
Nice to Have (Not Required)
• Experience with Beehiiv
• Experience with Webflow (embedding forms)
• Experience with ---------- (or Zapier)
• Familiarity with CRM tools GHL and Monday
________________________________________
Tools We Use
• Beehiiv (newsletter platform) – this will be a brand new account setup
• Webflow (website)
• GHL (CRM)
• ---------- (CRM/project tracking)
• ---------- (automation, later phase)
________________________________________
Work Details
• Remote (Philippines preferred)
• Part-time (5–15 hours/week to start)
• Flexible schedule (must meet deadlines for scheduled emails)
• Must be responsive within 24 hours
________________________________________
Compensation
• $6–$8/hour depending on experience
________________________________________
Who You Are
• Organized and detail-oriented
• Comfortable working with systems and tools
• Able to follow structured processes
• Reliable and consistent
• Proactive in identifying issues
________________________________________
Success in This Role Looks Like
• Emails go out on time, every time
• No broken links or formatting issues
• Subscriber lists are clean and organized
• Minimal supervision needed after onboarding
________________________________________
IMPORTANT: How to Apply
Please provide:
• A brief summary of your experience with email marketing tools
• Which platforms you’ve used (Beehiiv, Mailchimp, Klaviyo, ConvertKit, etc.)
• Your availability (hours per week)
Then answer the following questions directly in your application:
1. If you were setting up a newsletter from scratch (using Beehiiv or another platform), what are the top 3 things you would do to make it easy to manage and scale over time?
2. Describe your standard step-by-step process for preparing and sending an email newsletter to 1,000+ subscribers.
3. How have you used a newsletter to help grow an audience—either by increasing new subscribers or improving engagement? Please give 1–2 specific examples (focus on actions you personally implemented).
________________________________________
We are looking for someone reliable who can help us build a clean, scalable newsletter system and manage it consistently over time.

SKILL REQUIREMENT

CRM Email Marketing Marketing Automation

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Email Newsletter VA (Beehiiv / Email Marketing / List Management)

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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