Email Marketing Project Manager

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TYPE OF WORK

Part Time

SALARY

$5/hr

HOURS PER WEEK

30

DATE UPDATED

Aug 20, 2026

JOB OVERVIEW

About BLAC Willow
BLAC Willow is a boutique lifecycle and retention managed services partner for DTC subscription brands. We're redefining what "agency" means by showing up as an embedded extension of our clients' teams, not a vendor. Our work spans email/SMS strategy, campaign and flow production, lifecycle program architecture, and vendor management across a portfolio of consumer brands.

Role Overview:
We're looking for a detail-obsessed Project Manager to own the day-to-day operational flow across our client accounts. This person will be acting as the connective tissue between strategy, design, copy, and client communication, making sure nothing falls through the cracks and every deliverable moves on time.
Familiarity with Klaviyo is important: you don't need to build campaigns or flows yourself, but you need to understand the production process well enough to spot bottlenecks, ask the right questions, and keep timelines realistic.

Key Responsibilities:
Asana ownership — Keep Asana tasks accurate and up to date for every client account (10 accounts), so the team always has a clear, current view of where things stand
Copy tracking — Ensure copy is submitted to designers on schedule, flagging delays before they become bottlenecks
Design delivery — Ensure design is delivered on time from designers, keeping production timelines on track across accounts
Client communication — Communicate directly with clients to secure design approvals, keeping feedback loops fast and clear
Campaign calendar management — Keep campaign calendars current and aligned with each client's active strategy and send cadence

Nice to Have:
Extensive hands-on knowledge of Asana (workflows, dependencies, portfolios, reporting)
Experience building automations within Asana to reduce manual tracking and status updates

What Success Looks Like:
Zero missed handoffs between copy, design, and scheduling
Clients always know where their approvals stand, no chasing
Asana is a reliable source of truth the whole team trusts
Campaign calendars reflect reality, not last week's plan

Ideal Candidate:
Prior experience in project or production management, ideally within an agency or marketing environment
Working familiarity with Klaviyo or similar ESP/SMS platforms (Omnisend, etc.)
Highly organized, proactive, and comfortable owning multiple accounts simultaneously
Clear, warm communicator comfortable speaking directly with clients
Thrives on structure and follow-through; a natural project owner, not just a task-tracker

SKILL REQUIREMENT
Email Marketing Asana English Speaking
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