Ecommerce Administrative Assistant (Operations + Notion + Shopify) — Full-Time

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: TYPE OF WORK

Full Time

: SALARY

N/A

: HOURS PER WEEK

40

: DATE UPDATED

Apr 10, 2026

JOB OVERVIEW

We are a category-leading women’s eCommerce brand on a mission to create premium, affordable, and 100% waterproof jewelry that enhances our customers’ everyday lives. We’ve served over 1,000,000 customers worldwide in more than 145 countries!

We’re hiring one or more sharp, proactive Administrative Assistants to support operations and execution across the business.

This is not a “basic VA role.” If you need reminders, struggle with details, or prefer slow-paced work, this role will not be a fit.

We are looking for someone who is:

• fast, organized, and detail-obsessed
• proactive (you spot issues before being asked)
• fluent in Notion (databases + task systems + SOPs)
• fluent in Shopify (orders + products + inventory fields)
• able to work reliably with Dubai time (Gulf Standard Time, UTC+4)

Working Hours (Dubai Time Requirement)

This is a full-time role with consistent daily coverage. To be considered, you must have consistent availability in Dubai time (UTC+4). Required working hours: 8 am – 4 pm Dubai time (UTC+4), Monday–Friday. Please do not apply if you cannot reliably cover these hours.

What You’ll Own (Core Responsibilities)

1) Operations Execution + Coordination

• Maintain internal task systems in Notion (databases, assignees, due dates, SOPs)
• Support daily operations tracking (orders, stock, shipments, urgent issues)
• Create structure: checklists, templates, and systems to keep execution clean

2) Shopify Admin Support

• Process and monitor orders, returns, and exchanges
• Update product listings and key Shopify admin fields accurately
• Maintain operational accuracy across inventory / pricing / product details (basic Shopify fluency is required — this is not optional)

3) Admin & Team Support

• Scheduling, calendar coordination, meeting agendas, notes, follow-ups
• Document management, data entry, reporting, and structured file organization
• Ensure tasks don’t slip through cracks (high ownership required)
• You will be expected to spot problems, propose solutions, and keep execution moving without needing constant direction

Additional Support Areas (As Needed)

This is primarily an operations + admin role. If you have additional skill, you may also support:

• light marketing coordination (uploading, scheduling, simple assists)
• invoice tracking / basic bookkeeping support
• research projects (suppliers, competitor scans, simple analysis)

Requirements (Must-Haves)

• 2+ years of experience as an admin assistant, operations assistant, or eCommerce VA
• Strong Notion fluency (databases, templates, task systems, SOP organization)
• Strong Shopify fluency (orders, products, admin navigation, accuracy)
• Extremely strong attention to detail
• Excellent English communication (written + verbal)
• Able to work full-time and maintain Dubai time coverage

Bonus if you have:

• Richpanel or other helpdesk tools
• eCommerce fulfillment coordination experience
• spreadsheet reporting experience

If you’re a high performer, this role can become a long-term, career-defining growth path inside our company.

Competitive pay based on experience.

How to Apply

Please complete this application carefully (we will not review low-effort submissions):

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Ecommerce Administrative Assistant (Operations + Notion + Shopify) — Full-Time

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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