Data Entry & CRM Specialist

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TYPE OF WORK

Full Time

SALARY

$6-10/hr

HOURS PER WEEK

40

DATE UPDATED

Sep 18, 2026

JOB OVERVIEW

Data Entry & CRM Specialist

Hours: 20–40 hours/week
Pay: $6–$10 USD/hour (depending on experience)
Location: Remote
Schedule: Must be available during EST business hours

About CORE Systems

CORE Systems helps businesses improve sales, marketing, and operations through staffing, data, automation, and process optimization. We work with multiple businesses, including companies in the Home Improvement industries.
We believe accurate and organized data is the foundation for making good business decisions. We're looking for someone who is highly organized, detail-oriented, comfortable working with CRMs, and interested in understanding what the data means—not just entering it.

About the Role

We are seeking a Data Entry & CRM Specialist to help maintain and organize sales, marketing, recruiting, and operational data across our accounts.
Your primary responsibility will be entering, updating, and organizing data inside our CRM and other business systems. You'll also help set up and maintain CRM workflows and, once our Data Analytics/Automation Specialist builds the dashboards and reporting systems, you'll help keep the data accurate and assist with basic analysis.
This role is a combination of data entry, CRM management, workflow support, and basic data analysis.
You don't need to be an advanced data analyst. However, you should be someone who can look at numbers, understand what they represent, identify inconsistencies, and communicate what you're seeing.

Responsibilities:
Data Entry & Management

Enter and maintain accurate sales and marketing data across multiple accounts
Input and update lead, customer, campaign, appointment, and sales information inside the CRM
Keep CRM records organized, complete, and up to date
Review data for errors, duplicates, missing information, and inconsistencies
Organize and maintain spreadsheets and other tracking systems
Ensure data is entered consistently across different Home Improvement accounts
Follow established processes for data collection and entry
Help maintain accurate historical data for reporting and analysis

CRM & Workflow Support

Enter and organize data inside CRM platforms
Help set up and maintain CRM workflows based on established processes
Update pipeline stages, lead statuses, tags, sources, and other CRM fields
Assist with testing workflows and identifying data or process issues
Help ensure leads and customer records move through the correct stages
Coordinate with the Data Analytics/Automation Specialist when new reporting or automation systems are implemented

Sales & Marketing Data

Track and enter marketing leads and lead sources
Maintain data related to calls, appointments, estimates, sales, and conversions
Track marketing campaign and channel performance data
Organize data by account, service, campaign, source, and other relevant categories
Help identify missing or inconsistent sales and marketing information
Understand basic metrics such as leads, qualified leads, appointments, close rates, and revenue

Data Analysis Support

Assist with reviewing dashboards and reports created by the Data Analytics/Automation Specialist
Help identify trends, inconsistencies, and unusual changes in the data
Answer basic questions about account performance using available data
Help leadership and account managers understand what the numbers are showing
Maintain the accuracy of dashboards by ensuring the underlying data is complete and properly entered
Provide basic observations and flag issues that may require deeper analysis

Recruiting Data

Maintain recruiting and candidate data inside the appropriate systems
Track candidate activity, interviews, and hiring pipeline information
Help monitor how many interviews are being conducted per week
Track recruiting activity and other relevant recruiting KPIs
Help organize recruiting data so leadership can understand weekly/monthly activity and capacity
Identify missing or inconsistent recruiting data

Required Skills:
Strong attention to detail
Accurate and consistent data entry
Comfortable working with CRMs and online business systems
Basic understanding of sales and marketing data
Comfortable working with spreadsheets
Basic understanding of metrics and KPIs
Ability to organize large amounts of information
Strong written and verbal English communication
Ability to follow processes and maintain consistency
Ability to identify errors or missing information
Willingness to learn new software and systems
Reliable internet connection
Ability to work independently with minimal supervision

Preferred Skills
Experience with GoHighLevel (GHL) or similar CRM platforms
Experience setting up or maintaining CRM workflows
Google Sheets / Microsoft Excel experience
Experience with sales or marketing data
Experience with dashboards or reporting tools
Basic knowledge of Pivot Tables, formulas, or data organization
Experience working with Home Improvement, Home Services, HVAC, Roofing, Remodeling, or similar industries
Recruiting or staffing industry experience
Experience with Zapier, ---------- , or other automation platforms

What Success Looks Like
You'll help ensure that our business data is accurate, complete, organized, and usable.
You should be able to help answer questions such as:
How many leads came in this week?
Where did those leads come from?
How many qualified leads were generated?
How many appointments were booked?
How many appointments turned into sales?
Which accounts or campaigns are generating the most activity?
How many interviews did we conduct this week?
Are there missing or inconsistent numbers in the CRM?
Is the data being entered correctly so our dashboards remain accurate?

The goal is for you to become the person who keeps the data clean and helps the team understand what the data is telling us, while working closely with the Data Analytics/Automation Specialist who will build the dashboards and reporting systems.

We're Looking for Someone Who Is

Extremely organized and detail-oriented
Comfortable working with repetitive data-entry tasks
Curious about numbers and interested in understanding the "why" behind the data
Reliable and consistent
Proactive about identifying errors or missing information
Comfortable learning new CRMs and software
Able to follow established processes
Comfortable communicating issues and asking questions when something doesn't make sense
Interested in growing from data entry into more advanced CRM and data-analysis responsibilities

How to apply?
Send your application in this link:

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SKILL REQUIREMENT
CRM Data Analytics Data Entry
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