Creative Operations & Executive Support Virtual Assistant

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: TYPE OF WORK

Any

: SALARY

$350 a month

: HOURS PER WEEK

25

: DATE UPDATED

Jul 30, 2026

JOB OVERVIEW

Hello,
I run a creative greeting card business focused on interactive, novelty, and nostalgic cards. I’m looking for a long-term virtual assistant who can support both creative business operations and executive function tasks (planning, organizing, reminders). By trade, I am a graphic designer, and I’m looking for someone to help support my designs through social media, catalog creation, and brand assets.

This role is perfect for someone organized, creative, calm, detail-oriented, and friendly who enjoys helping creative projects come to life.

Key Responsibilities:
- Creative Business Support
- Create high-quality designs for brand content, social media, and product listing mock-up images, plus other brand-consistent visual assets. No AI.
- Organize product catalogs, card concepts, and Google drive files
- Write clear, engaging, and SEO-optimized product content to improve search visibility and conversions, and draft marketing blurbs and other listing copy. (Etsy, Shopify, Faire)
- Schedule newsletters and social media posts (MailerLite, Instagram, Pinterest, YouTube etc.)
- Research trends in greeting cards, stationery, competitors, and novelty products
- Understand the cultural and contextual use of products to create resonant and relevant content
- Track vendor markets, deadlines, and opportunities
- Maintain Notion for inventory, SKUs, and product ideas
- Video editing skills for creating short videos/reels

Executive Function & ADHD Support:
- Manage my calendar and schedule tasks with realistic deadlines
- Break large projects into small, actionable steps
- Send gentle reminders and daily priority lists (3-task focus everyday)
- Organize ideas and notes into Notion, and create tasks

Work Schedule:
Preferred overlap:
US Central: 9:00 AM – 11:00 AM
Philippines: 10:00 PM – 12:00 AM
US Central: 7:00 PM – 10:00 PM
Philippines: 8:00 AM – 11:00 AM
- A weekly meeting Monday US morning to plan for the week
- 1 body-double session on zoom/google meet a week - to push through creative projects
- VA works 5-8 hours a day

Required Skills:
- Excellent written English
- Design skills in Canva and or Adobe products
- Strong organization and task management skills
- Comfortable with Notion or willing to learn
- Reliable internet and consistent availability
- Experience with social media scheduling tools or email marketing
- Social media post tracking and ad management

Nice-to-Have Skills:
- Experience with creative businesses, Etsy, or e-commerce
- Knowledge of SEO best practices for brand marketing and e-commerce businesses
- Familiarity with Shopify
- Experience working with ADHD entrepreneurs or productivity coaching

Communication Style:
I’ve worked with one part-time VA for 4 years, and it’s time I find a full-time assistant. I prefer clear, kind, and proactive communication.
I value assistants who:
- Ask clarifying questions
- Suggest improvements
- Are calm and encouraging rather than overly rigid

To Apply:
Please include;
- A brief introduction about you and if this role appeals to you
- Relevant experience
- Your availability in US Central Time
- Confirm your hourly rate

SKILL REQUIREMENT

Copywriting Social Media Management Graphic Design

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Creative Operations & Executive Support Virtual Assistant

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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