Construction & Property Virtual Assistant

Remote | Part-Time | 20 Hours per Week
$200–$300 USD per month, depending on experience
Long-Term Role with Opportunity to Progress to Full-Time

About the Role

We are a growing UK-based group of businesses operating across construction consultancy, property management, serviced accommodation and property investment.

We are looking for a highly organised, proactive and dependable Virtual Assistant to support our Directors and wider business operations.

This is not intended to be a short-term freelance position. We are looking for someone who can learn our businesses, gradually take ownership of recurring workstreams and develop into a trusted long-term member of the team.

The role will initially be 20 hours per week, with the opportunity for responsibilities, hours and pay to increase as the role develops.

What You’ll Be Doing

Your responsibilities will vary as you become familiar with the businesses and may include:

• Inbox and email management
• Calendar and meeting scheduling
• Task management and follow-ups
• Document and file management
• Invoicing and basic bookkeeping administration
• Property and tenancy administration
• Serviced accommodation administration
• Updating business systems and CRM platforms
• Scheduling appointments and property viewings
• General research
• Marketing and business development support
• Email marketing and outreach
• Social-media research, planning and scheduling
• Website updates and basic maintenance
• Preparing and updating trackers and reports
• General administrative support
• Helping document and improve internal processes

You will not be expected to know everything from day one.

Training will be provided, and responsibilities will be introduced gradually as you become familiar with our businesses and systems.

Who We Are Looking For

We are particularly interested in someone who is:

• Highly organised
• Reliable and consistent
• Proactive
• Eager to learn
• Comfortable taking responsibility
• Able to communicate professionally in written English
• Detail-oriented
• Comfortable working independently
• Good at prioritising multiple tasks
• Confident using technology and learning new software
• Comfortable using AI tools such as ChatGPT appropriately
• Willing to ask questions when something is unclear
• Interested in developing with a growing company

You do not need previous construction or property experience.

Experience in administration, virtual assistance, property, real estate, social media, bookkeeping or marketing would be useful, but attitude, organisation and willingness to learn are more important.

The Person We Want

We are not looking for someone who simply waits for a list of tasks every day.

Initially, you will receive plenty of guidance and training. However, as you develop in the role, we want you to become comfortable identifying what needs to be done, following up outstanding actions and taking ownership of recurring responsibilities.

For example, rather than being reminded every week that a report needs updating or that someone needs following up, we would eventually expect you to recognise that as part of your workstream and manage it.

We value initiative, communication and reliability.

Training & Development

Full training will be provided on our internal systems and processes.

The role will develop gradually. You may initially support relatively straightforward administrative tasks before taking responsibility for larger recurring workstreams.

Where additional resources are required as the businesses grow, we will recruit additional team members. The intention is to build an effective team, not continually increase one person’s workload.

Hours

20 hours per week initially.

There will need to be some overlap with UK working hours for communication, meetings, scheduling and certain property-related tasks.

Other administrative work can generally be completed flexibly.

Pay & Progression

Starting salary: $200–$300 USD per month, depending on experience.

Please state your expected monthly salary and/or hourly rate in your application.

The role will begin with an initial 3-month probationary period.

We will review performance and development after the first three months and again as the role develops over the following six months.

For the right person, there is an opportunity to progress towards:

• Greater responsibility
• Ownership of specific workstreams
• Increased pay
• Increased working hours
• A full-time position
• A long-term role within our growing businesses

How to Apply

Please provide:

1. Your CV/resume.
2. A short written introduction about yourself.
3. Details of any relevant Virtual Assistant, administrative, property, marketing or bookkeeping experience.
4. Your current employment situation and availability.
5. The hours you are normally available to work.
6. Your expected monthly salary and/or hourly rate.
7. Details of your computer and internet setup.
8. The software and online systems you are comfortable using.
9. Details of how you use AI tools such as ChatGPT in your work, if applicable.
10. A short video introduction telling us a little about yourself, your experience and why you are interested in the position.

Your video does not need to be professionally produced. We are primarily interested in your communication, personality and how you present yourself.

Applications should be clear and concise.

As a small attention-to-detail check, please begin your application with the exact phrase “PROPERTY & CONSTRUCTION” before writing anything else.

We review applications carefully, so please make sure you have read the full advert before applying.

Applications that do not follow all of the instructions above will not progress to the next stage of the recruitment process.