Construction Administrative Virtual Assistant

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TYPE OF WORK

Part Time

SALARY

$4-6 Per Hour

HOURS PER WEEK

TBD

DATE UPDATED

Apr 6, 2026

JOB OVERVIEW

We are a glass construction company based in Hawaii looking for a well-rounded Construction Administrative Virtual Assistant who can take ownership of the day-to-day operational tasks that currently sit with the business owner. This is a role for someone who brings construction industry knowledge to their admin work — not just general experience, but a genuine understanding of how field-based businesses operate.


What the Role Covers
- Email management — handling all inbound and outbound correspondence with clients, vendors, and tea ---------- mbers
- Social media — consistent posting and basic content management across Facebook, Instagram, and LinkedIn
- Recruitment support — creating job ads for laborer positions, screening applicants, running initial interviews, and presenting finalists for owner review
- Vendor management — contacting suppliers, gathering and comparing quotes, coordinating approval decisions, and maintaining supplier records
- Finance and payroll admin — processing timesheets, tracking invoices, coordinating payments, and keeping financial records current in Google Sheets
- Calendar and scheduling — organizing meetings, sending reminders, and managing the owner's time
- Daily task logging via agreed monitoring channels — Google Meet, communication platform, and Google Sheets time tracker

What We're Looking For
- Construction industry background — administrative, coordination, or procurement experience within construction — required
- Excellent written and verbal English communication skills — required
- At least 5 years of administrative or operations experience
- Hands-on experience with vendor coordination or finance and payroll admin
- Confident with Google Workspace (Gmail, Sheets, Meet)
- Available to work Hawaii Standard Time hours with a reliable home office setup

Preferred Skills
- Experience with recruitment or HR support processes
- Familiarity with social media posting and content scheduling
- Ability to work independently, prioritize across multiple functions, and communicate proactively


Why Consider This Role
- A long-term position with a business where your operational contributions will directly shape outcomes
- Consistent Hawaii-time schedule and clear expectations from day one
- The opportunity to grow into a broader operational role as the business scales


If you have construction experience and strong admin credentials, we'd like to hear from you. Apply now and help us bring more structure, speed, and reliability to our operations.

SKILL REQUIREMENT
Finance Management Email Management Appointment Setting
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