CRM / Database Specialist

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: TYPE OF WORK

Part Time

: SALARY

7.25

: HOURS PER WEEK

10

: DATE UPDATED

Apr 7, 2026

JOB OVERVIEW

Hours: 10 hrs/week
Working time: Flexible schedule
Start Date: ASAP

Summary – We are looking for a CRM / Database Specialist who can design, organize, and maintain a clean, scalable CRM system. This role requires someone experienced in database architecture, data hygiene, and workflow automation focused on backend data integrity (not marketing campaigns).

You will be responsible for structuring the CRM, standardizing data, maintaining clean records, and ensuring the system supports long-term growth and reporting.

The client is currently using ActiveCampaign and may migrate to GoHighLevel, so experience with both platforms is highly preferred.

Please read all REQUIRED conditions below before applying

REQUIRED: Proven experience managing CRM systems and database structures
REQUIRED: Experience with data cleanup, deduplication, and merging records
REQUIRED: Strong understanding of CRM architecture (fields, tags, custom objects, relationships)
REQUIRED: Experience building workflows/automations for database updates and hygiene (not email marketing)
REQUIRED: Experience with ActiveCampaign and/or GoHighLevel
REQUIRED: Comfortable using a time-tracking system
REQUIRED: Ability to work 10 hours per week consistently

1. When you message us to apply, you MUST include the sentence below in the subject line or first sentence of your message. Applications that do not include this will be automatically discarded:

“I can work 10 hours per week, I’m comfortable using a time-tracking system, and I can attend the stand-up call. I am reliable, proactive, and detail-oriented. My experience includes CRM systems (list platforms such as ActiveCampaign, GoHighLevel, etc.), and I have experience with database management including deduplication, standardization, workflows, and CRM structuring.”

2. A link to your CV, resume, or portfolio showing relevant CRM/database work (required)

Responsibilities:
• Design and maintain CRM database structure (fields, tags, pipelines, relationships)
• Standardize data setup, naming conventions, and system organization
• Perform ongoing database cleanup including deduplication and record merging
• Build and maintain account/contact hierarchies
• Create workflows and automations for database hygiene (e.g., tagging, field updates, lifecycle stages)
• Audit CRM data regularly to ensure accuracy and consistency
• Support CRM migration (if applicable) from ActiveCampaign to GoHighLevel
• Document processes and maintain an organized system structure

Preferred Experience & Skills:
• Strong experience in CRM database design and architecture
• Experience with BOTH ActiveCampaign and GoHighLevel
• Experience handling CRM migrations and data mapping
• Familiarity with Zapier, Make, APIs, or other integration tools
• Understanding of reporting structures and segmentation strategies
• High attention to detail and strong problem-solving skills

Stretch Goals/responsibilities
• Recommend improvements to CRM structure and data flow
• Build scalable systems to support marketing and sales teams
• Assist with integrations between CRM and other tools
• Conduct periodic CRM audits and optimization reviews

SKILL REQUIREMENT

GoHighLevel Database Management Active Campaign

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CRM / Database Specialist

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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