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TYPE OF WORK
Full Time
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SALARY
2000
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HOURS PER WEEK
40
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DATE UPDATED
Aug 18, 2025
Virtual Assistant – Estimator’s Assistant
Position Overview:
-We are seeking a dedicated full-time Virtual Assistant to support our Lead Estimator in the pre-construction and bidding process. This is an exclusive role—you may not hold additional jobs while employed with us. The Estimator’s Assistant will handle takeoffs, bid management, and project documentation. The right candidate is highly detail-oriented, tech-savvy, fluent in English, and deeply experienced with Bluebeam.
Key Responsibilities
-Plan Takeoffs: Perform accurate quantity takeoffs on residential and commercial plans using Bluebeam.
-Scope Writing: Draft clear, trade-specific scope of work documents based on project drawings and specifications.
-Bid Solicitation: Send bid invitations to subcontractors and vendors, ensuring proper coverage across all trades.
-Bid Vetting: Review incoming subcontractor/vendor proposals for accuracy, completeness, and alignment with project scope.
-Bid Package Compilation: Assemble takeoffs, scopes of work, and vetted bids into complete bid packages.
-CRM & Data Management: Keep project records, subcontractor/vendor information, and bid tracking updated in CRM and Google Sheets.
-AI & Productivity Tools: Use ChatGPT and Google Gemini to streamline documentation and communication tasks.
-Collaboration & Responsiveness: Be quickly available during business hours for phone calls, video meetings, and immediate task assignments from company leadership.
-Administrative Support: Assist with scheduling, documentation, and file organization as needed.
Required Qualifications
-Expert-level knowledge of Bluebeam for takeoffs, markups, and plan analysis.
-Strong working knowledge of CRM systems.
-Full proficiency in Google Suite, especially Sheets, Docs, and Drive.
-Experience using AI tools (ChatGPT, Google Gemini) for productivity.
-Excellent written and spoken English communication skills.
-Ability to be immediately responsive to requests during working hours.
-Prior experience in construction estimating, project support, or related fields.
Exclusive employment requirement: This is a full-time role; no additional jobs may be held while employed.
Work Schedule
-Hours: 8:00 AM – 4:00 PM Eastern Time (U.S.)
-Availability: Must be consistently present and quickly available for assignments, calls, and project discussions during these hours.
Preferred Skills
-Familiarity with construction terminology, trades, and bid processes.
-Strong analytical ability to interpret drawings, specs, and subcontractor proposals.
-Exceptional organizational skills with the ability to manage multiple projects at once.
Role Type & Benefits
-Full-time, remote position.
-Exclusive employment: candidates must dedicate 100% of working hours to this role.
-Long-term career growth opportunity within our estimating and pre-construction team.
-Training and support provided, though strong prior experience is expected.
