Business Systems & Automation Manager

GoHighLevel, Automation & Digital Marketing

Full-Time | Long-Term | Remote | Leadership Opportunity

We are a growing U.S.-based company looking for a highly capable and resourceful person who can help us build the systems, automation, and digital marketing infrastructure needed to scale our business.

This is not a traditional virtual assistant position.

We are looking for a hands-on problem solver who can work directly with the company owner, understand our business goals, and turn ideas into practical systems and measurable results.

The right person will begin by taking ownership of GoHighLevel, business automation, and digital marketing. As the company grows, this role has the potential to develop into a senior leadership or executive-level position.

About the Company

Quick Cash Phone is a growing Texas-based mobile device sales and customer financing company with multiple retail locations.

Our business includes:

- Retail mobile device sales
- Customer financing
- Lead generation
- WhatsApp communication
- CRM and pipeline management
- Customer follow-up
- Digital advertising
- Payment management
- Sales and employee performance tracking

We are currently building a more organized and scalable operating system using GoHighLevel, automation tools, digital marketing, and artificial intelligence.

The person hired for this role will have the opportunity to become one of the early key members helping shape these systems.

The Opportunity

This position is for someone who wants more than a routine remote job.

You will work closely with the business owner and management team to improve how the company attracts customers, manages leads, communicates with customers, tracks performance, and operates internally.

You will have significant freedom to recommend better tools, suggest new strategies, and build solutions.

We do not expect one person to be an expert in every technical and marketing platform.

However, we are looking for someone who has strong experience in our core areas, learns quickly, takes initiative, and knows how to research or coordinate additional support when a project requires more advanced development.

As the company expands, strong performance in this role could lead to:

- Increased responsibility
- Management of future tea ---------- mbers
- Higher compensation
- Profit-based incentives
- A senior leadership position
- A possible future executive role

Career advancement will be based on performance, ownership, trust, and the measurable value created for the company.

Core Responsibilities
1. GoHighLevel and CRM Management
Build and improve GoHighLevel pipelines, workflows, forms, triggers, and automations
Organize leads and customer information inside the CRM
Create automated follow-up through WhatsApp, SMS, email, and internal notifications
Improve lead assignment and lead-tracking processes
Maintain clean and accurate CRM data
Monitor workflows and troubleshoot problems

2. Business Automation
Use Zapier, Make, webhooks, Google Sheets, and other tools to connect business systems
Identify repetitive manual tasks that can be automated
Build practical automations for leads, sales, reporting, customer follow-up, and operations
Test all automations before deployment
Monitor and maintain existing workflows
Document important systems and procedures
Recommend software and tools that can improve efficiency

Advanced programming is not required.

However, basic knowledge of APIs, webhooks, or low-code tools is highly valuable. For highly technical projects, you may help us find, communicate with, and manage an outside developer.

3. Digital Marketing (Plus, Not a Requirement)
Manage and improve Facebook and Instagram advertising campaigns
Assist with TikTok advertising and organic content strategy
Create, test, and optimize lead-generation campaigns
Connect advertising campaigns to GoHighLevel forms, pipelines, and follow-up systems
Monitor campaign performance, lead quality, and conversion rates
Help develop new advertising ideas and promotional offers
Coordinate basic creative production using Canva, AI tools, or outside designers
Maintain company social media pages and advertising accounts
Identify why campaigns are or are not producing qualified leads
Improve the complete process from advertisement to lead to sale

We are not looking only for someone who can post content.

We want someone who understands that marketing performance should be measured through leads, appointments, conversations, sales, and return on advertising spend.


Initial Priorities

During the first several months, the main priorities will be:

- Learn how our company currently operates
- Organize and improve our GoHighLevel account
- Build reliable lead follow-up and notification workflows
- Connect forms, WhatsApp, advertising, and CRM pipelines
- Improve Facebook and Instagram lead-generation campaigns
- Create simple reports that show lead sources and sales results
- Identify the most valuable opportunities for additional automation

You will not be expected to rebuild every company system immediately.

We want someone who can prioritize the highest-impact projects and improve the company step by step.

Required Experience

Candidates should have strong experience in several of the following areas:

- GoHighLevel
- CRM administration
- Zapier or Make
- Workflow automation
- Facebook and Instagram advertising
- Lead-generation campaigns
- Social media marketing
- Google Sheets
- WhatsApp Business
- Meta Business Manager
- AI tools such as ChatGPT
- Landing pages and online forms
- Marketing performance reporting

Experience with every tool is not required.

The ability to think logically, learn independently, and solve problems is more important than having a long list of software certifications.

Ideal Candidate

The ideal candidate:

- Is a hands-on builder, not only a manager
- Understands both business operations and digital marketing
- Can work independently without waiting for detailed instructions
- Looks for opportunities to improve the company
- Can explain technical and marketing issues clearly
- Is comfortable testing ideas and analyzing results
- Takes responsibility when a system or campaign is not working
- Is interested in growing with one company for several years
- Wants the opportunity to become a key member of a growing organization
- Understands when to build something personally and when to recommend outside expertise

Your previous title may have been:

- GoHighLevel Specialist
- Marketing Automation Specialist
- CRM Manager
- Business Systems Specialist
- Operations and Automation Manager
- No-Code Developer

Your title is less important than your ability to create real business results.

This Position Is Not for You If

- You only perform tasks when given detailed step-by-step instructions
- Your experience is limited to basic data entry
- You have only used prebuilt automation templates
- You cannot explain how your work generated leads, sales, or operational improvements
- You are uncomfortable troubleshooting problems
- You frequently disappear or fail to communicate
- You are currently working multiple full-time jobs
- You are only interested in short-term freelance projects
- You want a management title but do not want to perform hands-on work

Work Schedule

This is intended to become a full-time, long-term position.
The candidate must be available for meaningful overlap with U.S. Central Time business hours.

We may begin with a paid trial period before transitioning into a permanent full-time role.

Compensation

Compensation will depend on experience, technical ability, marketing knowledge, and demonstrated results.

We are prepared to pay up to $15 USD per hour for an exceptional candidate who can take ownership of both our business systems and growth initiatives.

Higher compensation and performance-based incentives may become available as the candidate demonstrates results and takes on greater responsibility.

Paid Trial

Qualified candidates may be invited to complete a paid trial project.

The project may include:

- Reviewing our existing GoHighLevel setup
- Identifying problems or missing automation
- Recommending a lead-management workflow
- Reviewing a current marketing campaign
- Building a small automation
- Creating a simple campaign and reporting plan

The purpose of the trial is to evaluate your thinking, communication, execution, and ability to understand our business.

How to Apply

Please include the following:

- A brief introduction
- Why this position interests you
- Your experience with GoHighLevel
- Your experience with Zapier, Make, or other automation tools
- Your experience managing Facebook, Instagram, or TikTok marketing
- Two examples of systems or automations you personally built
- One example of a marketing campaign you personally managed
- The results of that campaign, including leads, sales, conversion rates, or return on ad spend when available
- Your current availability
- Your desired hourly rate
- A portfolio, Loom video, screenshots, or other proof of your work
- Your WhatsApp number



You may also contact us through WhatsApp at:

---------- We are looking for someone who wants to build, improve, and grow with the company—not simply complete assigned tasks.

For the right person, this can become a long-term career and an opportunity to become an important leader within our organization.