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TYPE OF WORK
Full Time
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SALARY
$1000 - $1700/month
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HOURS PER WEEK
40
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DATE UPDATED
Aug 23, 2025
Help build and manage the internal systems of a fast-growing multi-brand business.
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About Us
We are a fast-growing, founder-led portfolio of businesses that includes retail, real estate holdings, investments, and future franchise ventures. As we scale, we are building a high-performance team that values initiative, structure, and excellence.
We’re looking for a highly organized, proactive, and systems-minded Business Operations & Execution Manager to help turn our big-picture vision into a streamlined, well-run internal machine.
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Role Summary
You’ll work directly with the founder to build, manage, and evolve the internal systems that power our operations across multiple brands and teams. You’ll take high-level ideas and turn them into defined roles, KPIs, SOPs, workflows, and performance tracking tools — and ensure everything stays updated, aligned, and running smoothly.
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Key Responsibilities
• Translate business goals into clearly defined roles, responsibilities, and KPIs
• Build and maintain SOPs, workflows, trackers, and internal dashboards (in Notion, Google Sheets, etc.)
• Monitor KPIs and send regular updates to the founder
• Manage onboarding and offboarding processes for all hires and VAs
• Maintain an up-to-date knowledge base of systems and responsibilities
• Track follow-ups and progress from tea
• Assist with process optimization and help eliminate inefficiencies
• Coordinate with other VAs and tea
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Ideal Candidate Traits
• Highly organized and detail-oriented
• Proactive and self-managing — you don’t wait to be told what to do
• Strong written and verbal communication skills
• Loves building systems and making things more efficient
• Thinks in terms of outcomes, not just tasks
• Able to connect the dots between strategy and execution
• Thrives in a fast-paced, growing environment
• Loves checklists, clean dashboards, and things “just working”
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Tools You Should Be Familiar With
• Notion (for SOPs, project management, internal dashboards)
• Google Workspace (Docs, Sheets, Slides, etc.)
• Project Management tools (ClickUp, Trello, or similar)
• Bonus: Zapier, Make, Airtable, or other automation tools
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Requirements
• Excellent English communication
• At least 3 years of experience in an operational, PM, or coordination role
• Experience working with founders or executive teams is a big plus
• Bachelor's degree preferred (but strong experience may substitute)
• Strong attention to detail, accuracy, and the ability to write clear, grammatically correct
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Working Hours & Setup
• Part-time to full-time depending on fit
• Must be able to attend a weekly strategy/ops call with the founder (ET timezone)
• Long-term, growth-focused role — we want you to grow with us
• Fully remote
