Business Administrator (Virtual Assistant)

Please login or register as jobseeker to apply for this job.

: TYPE OF WORK

Full Time

: SALARY

$400 - $500

: HOURS PER WEEK

40

: DATE UPDATED

Sep 12, 2026

JOB OVERVIEW

We are a growing car rental company seeking a reliable, detail-oriented Business Administrator to help manage our daily operations virtually.
You will handle customer service, contract renewals, toll tracking, invoicing, bookkeeping, lead qualification, and a little bit of Facebook marketing.

This is a long-term, full-time opportunity for someone who is proactive, organized, and excellent at communication.

Responsibilities:
Answer customer calls, texts, and emails professionally and promptly.

Responds to leads and assist with converting inquiries into customers through marketing channels.

Review and manage customer toll charges; send invoices to customers.

Schedule and manage rental contract renewals

Record company expenses accurately in QuickBooks.

Create invoices, monitor weekly/daily payments, and follow up on overdue balances.

Conduct background checks on rental leads and contact qualified prospects

Provide administrative support to company leadership

Maintain organized digital records and logs

Verify driver's licenses and proof of address.

Send rental agreements through HoneyBook.

Track weekly rental renewals.

Manage E-pass/toll/ticket invoices.

Update customer records in the CRM.

Assist with the Captain Lex Rewards Program.

Other administrative and clerical tasks as assigned

Requirements:
At least 1–2 years experience in customer service, virtual assistance, or administrative support

Strong English speaking and writing skills

Experience with basic accounting and invoicing is a plus

Experience with QUICKBOOKS

Highly organized with strong attention to detail

Ability to work independently and meet deadlines

Reliable internet connection and backup plan for outages

Professional, polite, and customer-focused attitude

Familiarity with car rental businesses, CRM systems, and toll management.

Comfortable using Google Workspace (Docs, Sheets, Gmail)

Experience with Honey Book, QuickBooks, ConnectProio or similar CRM.

Ability to work during Eastern Time business hours.

Quiet home office with minimal background noise.

Ideal Candidate:

Takes initiative without needing constant supervision

Communicates professionally with customers

Learns new systems quickly

Can handle multiple tasks while staying organized

Pays close attention to detail

Is comfortable making phone calls and following up with customers

Training and documented procedures are provided.

40 hours/week (Full Time)
Hourly Pay

Must be available during regular business hours (Eastern Time)

Must be comfortable working independently and making decisions within company guidelines when management is unavailable.

Flexibility to respond to occasional urgent customer situations outside regular business hours is required.

SKILL REQUIREMENT

Administrative Management Customer Service Problem Solving

SHARE THIS POST

Job Post	Reporter	Rank	Reason	Date

BENCHMARKS

Loading Time: Base Classes	0.0009
Controller Execution Time ( Jobseekers / Job )	0.0162
Total Execution Time	0.0177

GET DATA

No GET data exists

MEMORY USAGE

1,503,672 bytes

POST DATA

No POST data exists

URI STRING

jobseekers/job/Business-Administrator-Virtual-Assistant-1365637

CLASS/METHOD

jobseekers/job

DATABASE: onlinejobs (Jobseekers:$db) QUERIES: 13 (0.0103 seconds) (Hide)

0.0003	`SELECT * FROM exrates WHERE rate_name = 'USD-PHP'`
0.0004	SELECT * FROM `employer_jobs` WHERE `job_id` = 1365637 LIMIT 1
0.0004	SELECT * FROM `employers` WHERE `employer_id` = 773135 LIMIT 1
0.0028	SELECT COUNT(*) AS `numrows` FROM `t_thread` `t` LEFT JOIN `t_thread_misc` `misc` ON `t`.`id` = `misc`.`thread_id` WHERE `t`.`job_id` = 1365637 AND `misc`.`id` IS NULL
0.0006	SELECT e.business_name, e.logo, e.website, e.rebill_date, e.date_added member_date, hits, DATEDIFF('2026-09-22',ej.date_added) duration_days, DATEDIFF('2026-09-22',e.rebill_date) duration_rebill, ej.*, e.deactivate FROM employers e, employer_jobs ej WHERE e.employer_id = ej.employer_id AND ((e.user_level >= '500' AND ej.date_added <= e.rebill_date) OR e.employer_id = '' OR (ej.date_approved <> '2000-01-01' and DATEDIFF('2026-09-22',ej.date_added) <= 14 )) AND e.deactivate != 1 AND ej.deleted = 0 AND job_id = '1365637'
0.0008	SELECT * FROM `employer_jobs_skills` `ejs` LEFT JOIN `skills_categories` `sc` ON `ejs`.`skill_id` = `sc`.`id` WHERE `job_id` = 1365637
0.0008	UPDATE employer_jobs SET hit_counts = '*Apr-28-2025=1Apr-30-2025=84May-04-2025=1May-27-2025=355May-28-2025=91May-29-2025=40May-30-2025=29May-31-2025=13Jun-01-2025=7Jun-02-2025=23Jun-03-2025=18Jun-04-2025=11Jun-05-2025=7Jun-06-2025=1Jun-07-2025=3Jun-09-2025=2Jun-10-2025=3Jun-11-2025=2Jun-12-2025=1Jun-17-2025=3Jun-18-2025=2Jun-19-2025=2Jun-20-2025=2Jun-23-2025=1Jun-26-2025=1Jun-27-2025=1Jun-30-2025=1Jul-01-2025=1Jul-02-2025=5Jul-03-2025=2Jul-04-2025=1Jul-07-2025=1Jul-09-2025=1Jul-10-2025=1Jul-11-2025=1Jul-14-2025=1Jul-15-2025=1Jul-18-2025=2Jul-19-2025=1Aug-20-2025=2Jan-05-2026=1Feb-11-2026=1Feb-18-2026=1Feb-25-2026=1Apr-22-2026=1Apr-28-2026=1May-29-2026=1Jun-16-2026=1Jun-22-2026=1Jul-01-2026=3Jul-05-2026=2Jul-23-2026=1Jul-24-2026=2Sep-11-2026=7Sep-12-2026=623Sep-13-2026=106Sep-14-2026=116Sep-15-2026=48Sep-16-2026=24Sep-17-2026=22Sep-18-2026=25Sep-19-2026=9Sep-21-2026=1*Sep-22-2026=1' WHERE job_id= '1365637'
0.0007	`UPDATE employer_jobs SET monthly_hits = '*Apr-2025=85May-2025=529Jun-2025=91Jul-2025=18Aug-2025=2Jan-2026=1Feb-2026=3Apr-2026=2May-2026=1Jun-2026=2Jul-2026=8*Sep-2026=982' WHERE job_id= '1365637'`
0.0017	`SELECT date_sent FROM jobseeker_sent_emails WHERE jobseeker_id = '' AND job_id = '1365637' AND status LIKE 'sent%' ORDER BY id DESC`
0.0003	SELECT * FROM `employer_jobs_skills` `ejs` LEFT JOIN `skills_categories` `sc` ON `ejs`.`skill_id` = `sc`.`id` WHERE `job_id` = 1365637
0.0009	SELECT COUNT(*) AS `numrows` FROM `employer_jobs` WHERE `employer_id` = '773135' AND `date_added` >= '2022-06-08'
0.0003	`select * from teasers`
0.0002	`SELECT * FROM skill_categories WHERE skill_cat_id=''`

HTTP HEADERS (Show)

SESSION DATA (Show)

__ci_last_regenerate	1790028234
last_page	https://v1.stage.onlinejobs.ph/jobseekers/job/Business-Administrator-Virtual-Assistant-1365637
csrf-token	1ffb5fe1ad5edaf038cf7a8e261b7272

CONFIG VARIABLES (Show)

base_url	https://v1.stage.onlinejobs.ph
log_threshold	2
enable_profiler
index_page
uri_protocol	PATH_INFO
url_suffix
language	english
charset	UTF-8
enable_hooks	1
subclass_prefix	MY_
composer_autoload	vendor/autoload.php
permitted_uri_chars	a-z 0-9~%.:_\=\-\+\@?\&
enable_query_strings
controller_trigger	c
function_trigger	m
directory_trigger	d
allow_get_array	1
log_path
log_file_extension
log_file_permissions	420
log_date_format	Y-m-d H:i:s
error_views_path
cache_path
cache_query_string
encryption_key	OdBUArjiWg9I7u7bvAwQ7Fu35VB1kzga
sess_driver	files
sess_cookie_name	ci_session
sess_expiration	2678400
sess_save_path
sess_match_ip
sess_time_to_update	300
sess_regenerate_destroy
cookie_prefix
cookie_domain
cookie_path	/
cookie_secure
cookie_httponly
standardize_newlines
global_xss_filtering	1
csrf_protection
csrf_token_name	csrf_test_name
csrf_cookie_name	csrf_cookie_name
csrf_expire	7200
csrf_regenerate	1
csrf_exclude_uris	Array ( )
compress_output
time_reference	local
rewrite_short_tags
proxy_ips
ojadmin	JpjZkQN5A8l@^L
salt	+UFjSAT49tPZLtmU2CIG2FYN7pRhgsWyLHgSyQa6k3I=
queue_enabled
twilio	Array ( [sid] => AC00c0594045c6eef9407e8fff01f3d467 [token] => f0bfc0b73444a077894a43f5f75e6d41 [length] => 6 [from] => +639221200200 [code_expiry_seconds] => 14400 )
maintenance	Array ( [admin] => Array ( [verification] => ) [announcement_bar] => Array ( [show_slow_issue_message] => ) )
trustpilot	Array ( [to_email] => onlinejobs.ph+3d844ebf71@invite.trustpilot.com )
services	Array ( [google_tag_manager] => Array ( [id] => GTM-T5CQMS6P ) [chatgpt] => Array ( [secret] => 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 ) [claude] => Array ( [secret] => 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 ) )
v2_url	https://v2.onlinejobs.ph
replacemyself_secret_key	Kk1WpgTMkc4wBQOqC5rqCssdLhACKrsJeTtO1ywUkT4=
app	Array ( [app] => Array ( [command] => Array ( [map] => Array ( [OnlineJobs\Mailer\Command\SendEmailCommand] => OnlineJobs\Mailer\Handler\SendEmailHandler [OnlineJobs\Mail\Command\SendEmailCommand] => OnlineJobs\Mail\Handler\SendEmailHandler [OnlineJobs\Mail\Command\QueueEmailPendingCommand] => OnlineJobs\Mail\Handler\QueueEmailPendingHandler [OnlineJobs\Mail\Command\QueueJobEmailPendingCommand] => OnlineJobs\Mail\Handler\QueueJobEmailPendingHandler [OnlineJobs\Mail\Command\QueueUnapprovedEmailCommand] => OnlineJobs\Mail\Handler\QueueUnapprovedEmailHandler [OnlineJobs\Mail\Command\ProcessEmailQueueCommand] => OnlineJobs\Mail\Handler\ProcessEmailQueueHandler [OnlineJobs\Mail\Command\PutJobseekerEmailOnHoldCommand] => OnlineJobs\Mail\Handler\PutJobseekerEmailOnHoldHandler [OnlineJobs\Purchase\Command\RealEstateVaCourseCommand] => OnlineJobs\Purchase\Handler\RealEstateVaCourseHandler [OnlineJobs\Test\Command\HelloCommand] => OnlineJobs\Test\Handler\HelloHandler ) [middleware] => Array ( ) ) [providers] => Array ( [0] => OnlineJobs\Bus\BusServiceProvider [1] => OnlineJobs\Database\DbServiceProvider [2] => OnlineJobs\Mailer\MailerServiceProvider [3] => OnlineJobs\Support\SupportServiceProvider [4] => OnlineJobs\Employer\ServiceProvider [5] => OnlineJobs\Jobseeker\ServiceProvider [6] => OnlineJobs\Mail\ServiceProvider [7] => OnlineJobs\Postal\ServiceProvider [8] => OnlineJobs\Queue\ServiceProvider [9] => OnlineJobs\Courier\ServiceProvider [10] => OnlineJobs\Job\ServiceProvider [11] => OnlineJobs\Purchase\ServiceProvider ) ) )
meta	Array ( [facebook] => Array ( [input] => 1 [connect] => 2 [timezone] => 3 [url] => 30 [id] => 31 [photo] => 32 [name] => 33 [email] => 34 [review] => 35 ) [trust] => Array ( [government_id] => 4 [utility_bill] => 5 [selfie_photo] => 6 [profile_picture] => 7 [phone_number] => 8 [facebook] => 9 ) [verify] => Array ( [profile_picture] => 10 [government_id] => 11 [selfie_photo] => 12 [utility_bill] => 13 [address] => 14 [name] => 15 [reviewed] => 16 [government_group] => 28 [address_group] => 29 [mobile] => 38 ) [address] => Array ( [complete] => 17 [room_unit_no] => 20 [house_no] => 21 [street] => 22 [subdivision] => 23 [barangay] => 24 [city] => 25 [province] => 26 [postcode] => 27 ) [reviewed] => Array ( [similar_names] => 1 ) [name] => 18 [phone] => 19 [sms_verification_code] => 36 [resend_verification_code] => 37 [address_read] => 39 [first_name] => 100 [middle_name] => 101 [last_name] => 102 [edit] => Array ( [government_id_group] => 40 [address_group] => 41 [mobile_group] => 42 ) [salary_re_entry] => 103 [id_proof_recalibrate] => 104 [email] => 44 [mobile_verification_type] => 45 )
honeypot	Array ( [name_field] => my_name [enabled] => 1 )

HTTP_ACCEPT	/
HTTP_USER_AGENT	Mozilla/5.0 AppleWebKit/537.36 (KHTML, like Gecko; compatible; ClaudeBot/1.0; +claudebot@anthropic.com)
HTTP_CONNECTION	Upgrade
SERVER_PORT	80
SERVER_NAME	v1.stage.onlinejobs.ph
REMOTE_ADDR	127.0.0.1
SERVER_SOFTWARE	Apache/2.4.58 (Ubuntu)
HTTP_ACCEPT_LANGUAGE
SCRIPT_NAME	/index.php
REQUEST_METHOD	GET
HTTP_HOST
REMOTE_HOST
CONTENT_TYPE
SERVER_PROTOCOL	HTTP/1.1
QUERY_STRING
HTTP_ACCEPT_ENCODING	gzip, br, zstd, deflate
HTTP_X_FORWARDED_FOR	216.73.216.179
HTTP_DNT

Business Administrator (Virtual Assistant)

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

Why is this blurred?