Bookkeeping & Accounting Specialist

Bookkeeping & Accounting Services
Comprehensive Accounting Operations
________________________________________
Executive Summary
This proposal outlines an end to end bookkeeping and accounting support model designed to provide complete financial oversight, operational accuracy, and timely reporting. The scope ensures full ownership of daily transaction processing, cash flow management, month end close, financial analysis, and system optimization within Odoo and related sales channels.
By centralizing accounting operations under a single, experienced resource, the company gains:
• Accurate, compliant financial data
• Improved operational efficiency
• Strong internal controls
• Reliable visibility into performance and cash flow
• Seamless integration across operations, sales, purchasing, and finance
________________________________________
Scope of Services
1. General Accounting & Daily Transaction Processing
• Record all financial transactions within Odoo, including sales, purchases, expenses, and payment activity.
• Ensure correct classification, categorization, and adherence to accounting standards.
• Maintain the Chart of Accounts and ensure accurate posting for reporting.
• Safeguard General Ledger integrity and alignment with all sub-ledgers.
________________________________________
2. Sales, Revenue & Channel Reconciliation
• Manage invoicing and revenue recognition across BigCommerce and other sales platforms.
• Perform daily/weekly reconciliation of sales orders, receipts, and gateway settlements.
• Investigate discrepancies, chargebacks, refunds, and non-standard activity.
• Ensure proper accounting treatment for credit memos, returns, and customer adjustments.
________________________________________
3. Accounts Receivable (AR) Management
• Monitor customer balances and payment behavior.
• Conduct timely collection efforts and escalate aging issues.
• Deliver weekly/monthly AR aging reports and trend analysis.
• Recommend actions to improve cash flow and reduce DSO.
________________________________________
4. Payable Accounts (AP) & Vendor Management
• Process and store supplier invoices; match against approved Purchase Orders.
• Identify missing or incorrect documentation and coordinate with purchasing.
• Verify invoice to payment accuracy and resolve vendor discrepancies.
• Track vendor credits and perform statement reconciliations.
• Provide weekly/monthly AP aging reports.
________________________________________
5. Banking, Cash & Payment Gateway Reconciliation
• Perform daily bank reconciliations and monitor cash position.
• Reconcile credit card accounts, payment gateways, and clearing accounts.
• Investigate reconciling items and ensure timely resolution.
________________________________________
6. Inventory & Cost Accounting
• Record inventory movements and related operational costs.
• Post COGS, valuation adjustments, and inventory reconciliation entries.
• Align system inventory balances with operational counts and reports.
________________________________________
7. Payroll & Statutory Support
• Support payroll processing, including journal entries and adjustments.
• Assist with payroll tax treatment, statutory filings, and compliance workflows.
________________________________________
8. Month End Close & Financial Reporting
• Manage the complete month end close process, including accruals, prepayments, and payroll adjustments.
• Perform monthly reconciliations across all key accounts (bank, AR, AP, inventory, balance sheet).
• Prepare complete financial statements:
o Balance Sheet
o Profit & Loss Statement
o Supporting schedules
• Conduct analytical review, variance identification, and performance commentary.

________________________________________
9. Financial Analysis & Management Support
• Perform financial trend and variance analysis.
• Provide actionable insights and recommendations based on data.
• Support audits and provide documentation, schedules, and explanations.
________________________________________
10. Systems, Controls & Process Improvement
• Collaborate with the Odoo Functional Team to finalize configuration and workflows.
• Improve automation, efficiency, and accounting accuracy within the system.
• Establish and maintain robust internal controls over financial processes.
• Recommend ongoing improvements for efficiency, speed, and compliance.
________________________________________
Engagement Summary
This engagement provides:
• Complete ownership of the company’s bookkeeping and accounting operations
• Daily, weekly, and monthly execution of all financial functions
• Accurate reporting and strong compliance
• A single point of accountability for financial data integrity
• Strategic collaboration across operations, purchasing, sales, and customer service
________________________________________
Next Steps
Upon approval, onboarding activities may include:
1. Access setup for Odoo, banking portals, and sales platforms
2. Review of existing workflows and financial controls
3. Establishment of reporting cadence and month end timeline
4. Initial cleanup, reconciliation, and stabilization (if needed)