Billing / Accounts Receivable Virtual Assistant

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: TYPE OF WORK

Part Time

: SALARY

$5-6/hour

: HOURS PER WEEK

10

: DATE UPDATED

Jul 8, 2026

JOB OVERVIEW

We are looking for a reliable, detail-oriented Billing / Accounts Receivable Virtual Assistant to help manage client invoicing, payment follow-up, and cash collection reporting.

This role is ideal for someone who is organized, consistent, comfortable communicating professionally with clients, and able to follow a clear process without needing constant reminders.

CORE RESPONSIBILITIES
- Create and send client invoices accurately and on time
- Maintain and update the Accounts Receivable aging report
- Follow up on overdue invoices by email, text, or assigned communication method
- Log every follow-up attempt, client response, promise-to-pay, and next step
- Monitor unpaid invoices and identify accounts that require additional attention
- Escalate accounts that are 30+ or 60+ days past due
- Send a weekly cash collection report summarizing:
- Total outstanding A/R
- Payments collected
- Overdue accounts
- Follow-ups completed
- Accounts needing escalation
- Reconcile invoice/payment status with internal records
- Keep client billing notes organized and up to date
- Support the team with billing-related administrative tasks as needed

REQUIRED SKILLS
- Strong attention to detail
- Excellent written English communication
- Experience with invoicing, billing, collections, or accounts receivable
- Ability to follow up professionally and consistently
- Comfortable working with spreadsheets and reports
- Highly organized and able to meet deadlines
- Able to work independently and take ownership of assigned tasks
- Honest, dependable, and proactive about flagging issues early

PREFERRED EXPERIENCE
Experience with any of the following is a plus:
- QuickBooks Online
- Stripe, PayPal, or other payment platforms
- Microsoft Excel
- CRM or client management systems
- Accounts receivable aging reports
- Client payment follow-up or collections

WORK SCHEDULE
This is a remote virtual assistant position. The preferred schedule is during U.S. business hours, Central Standard Time, with consistent availability during the week.

WHO WE ARE LOOKING FOR
We are looking for someone who does not just “send invoices,” but understands that billing follow-up protects cash flow and keeps the business healthy.

The right person will be:
- Detail-oriented
- Consistent
- Professional, relational and attentive with clients
- Comfortable following up without being aggressive
- Good at documenting every step
- Able to spot problems before they become bigger issues
- Accountable for results

HOW TO APPLY
To apply, please send the following:

1. A brief summary of your billing, invoicing, or A/R experience
2. The tools you have used for invoicing, spreadsheets, or payment tracking
3. Your availability in Central Standard Time
4. Your expected hourly rate
5. A short sample follow-up message you would send to a client whose invoice is 15 days overdue

Applications that do not include all five items may not be reviewed.

SKILL REQUIREMENT

Accounts Receivable English Speaking Financial Reporting

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Billing / Accounts Receivable Virtual Assistant

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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