Automation & CRM Systems Specialist (AI Automation)

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: TYPE OF WORK

Any

: SALARY

$500-1500

: HOURS PER WEEK

40

: DATE UPDATED

Apr 17, 2026

JOB OVERVIEW

Job Title: Automation & CRM Systems Specialist (AI Automation)
Location: Remote
Employment Type: Contract (Long-Term)
Working Hours: EST / PST Overlap Preferred
Compensation: Flexible ($500–$1,500/month depending on scope & experience)

Overview
We are currently hiring across multiple roles for our clients. Because of this, we are looking to build a pipeline of highly skilled Tech Virtual Assistants and Automation Specialist who specialize in different areas such as , CRM management, automation, building workflows, and systems operations.

This job post outlines the core skill sets we are hiring for. Candidates with experience in one or more of these areas are encouraged to apply, as we will match applicants to the most suitable role based on their strengths and experience.
We are especially interested in individuals who are tech-savvy, systems-oriented, and able to work independently in fast-paced environments.

Core Focus Areas

You may be a fit if you have strong experience in one or more of the following:
1. Automation & Systems Engineering
• Build workflows using n8n, Zapier, or Make
• API integrations, webhooks, and data synchronization
• Automation across CRM, email, calendar, and outreach tools
2. CRM & Pipeline Management
• HubSpot and/or GoHighLevel (GHL) setup and optimization
• Pipeline architecture, deal stages, and workflow automation
• CRM integrations (e.g., Zoho, Apollo, Google tools)
3. Outreach & Marketing Automation
• Cold email systems (Instantly or similar)
• SMS automation and autoresponders
• Lead nurturing sequences and campaign setup
4. AI & Voice Automation
• AI tools (ChatGPT, Claude) for content and workflows
• Voice AI systems (e.g., Retell AI, Vapi, Elevenlabs or similar)
• AI-assisted automation for outreach
________________________________________
Key Responsibilities
System Setup & Implementation
• Build and configure CRM systems (HubSpot, GHL)
• Set up pipelines, automations, and integrations across tools
• Connect platforms such as email, calendar, outreach, and data tools
Automation & Workflow Management
• Design and maintain workflows (email, SMS, pipelines, reminders)
• Ensure seamless data flow across systems
• Configure booking systems, triggers, and multi-step automations
Integrations & Technical Operations
• Manage API connections, webhooks, and third-party integrations
• Ensure accurate CRM data synchronization
• Maintain system reliability across multiple environments
AI & Communication Systems
• Implement AI tools for content, automation, and workflows
• Configure voice AI systems for inbound/outbound communication
• Support automation for campaigns, outreach, and internal ops
Monitoring, Troubleshooting & Optimization
• Monitor system performance and resolve issues quickly
• Fix broken automations, data inconsistencies, and integration errors
• Continuously optimize workflows for efficiency and scalability
Documentation & Support
• Create SOPs and system documentation
• Conduct walkthroughs and handoffs when needed
• Support leadership with system insights and improvements
________________________________________
Basic Requirements (Must-Have)
• Strong experience with at least one CRM (GoHighLevel or HubSpot)
• Hands-on experience with automation tools (n8n, Zapier, or Make)
• Experience with API integrations, webhooks, and workflow logic
• Familiarity with email/SMS automation systems
• Strong troubleshooting and problem-solving skills
• High attention to detail and system organization
• Ability to manage multiple projects independently
________________________________________
Nice-to-Haves
• Experience with Instantly, Apollo, or cold outreach systems
• Familiarity with AI tools (ChatGPT, Claude) and prompt workflows
• Experience with Voice AI platforms (e.g., Retell AI)
• Background in non-profit systems or grant tools
• Experience with Google Looker Studio or analytics dashboards
• Experience managing multi-account CRM environments (agency setup)
________________________________________
KPIs / Success Metrics
• Reliable, error-free automation workflows
• Accurate and up-to-date CRM data
• Fully functional system integrations (no data loss)
• Timely delivery of system builds and updates
• Fast turnaround on troubleshooting (24–48 hours)
• Clear documentation and system handoffs
________________________________________
Who This Role is For
• Automation specialists who enjoy building systems, not just executing tasks
• Tech-savvy VAs who can own backend operations end-to-end
• Operators who thrive in fast-paced, multi-client environments
• Problem-solvers who can figure things out without constant supervision
________________________________________
How to Apply (IMPORTANT)
To be considered, include:
1. Your resume (accessible link)
2. A short summary answering:
o Which area best describes your expertise? (Automation, CRM, Outreach, AI Systems)
o What tools have you used (GHL, HubSpot, n8n, etc.)?
o Describe one system or automation you built end-to-end
???? Applications that do not clearly specify relevant experience will not be considered.
________________________________________
Hiring Process
• Round 1: Talent Interview (Skills & Experience)
• Round 2: Hiring Manager (Scope + Compensation)

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Automation & CRM Systems Specialist (AI Automation)

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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