Appointment Follow-Up Specialist / Meeting Coordinator

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: TYPE OF WORK

Full Time

: SALARY

$5–$7 USD/hour

: HOURS PER WEEK

40

: DATE UPDATED

Sep 18, 2026

JOB OVERVIEW

Appointment Follow-Up Specialist / Meeting Coordinator!

We’re looking for a smart, organized, highly communicative, and naturally bubbly person to join our team as an Appointment Follow-Up Specialist.

Our team books meetings with leads and potential clients, and your job will be to make sure those appointments actually happen.

You’ll be responsible for following up with people who have meetings booked with our team, keeping them engaged, confirming their appointments, answering basic questions, and helping reduce no-shows.

What You’ll Do:
- Follow up with leads who have scheduled meetings with our team
- Confirm upcoming appointments and make sure the lead is still planning to attend
- Send timely reminders before scheduled meetings
- Follow up with people who haven't responded
- Build a friendly and positive relationship with leads
- Reschedule meetings when necessary
- Keep our CRM/calendar organized and up to date
- Track follow-ups and make sure no lead falls through the cracks
- Communicate any important updates or issues to our team
- Help improve our overall show-up rate

Who We’re Looking For:
We’re looking for someone who is:
- EXCELLENT in English — both written and spoken
- Extremely organized and detail-oriented
- Smart, proactive, and able to think for themselves
- Naturally bubbly, friendly, and personable
- Comfortable communicating with people through chat, email, and potentially phone
- Confident and professional when speaking with leads
- Persistent without being pushy
- Quick to learn new systems and processes
- Reliable and responsive
- Able to manage multiple conversations and appointments at once
- Someone who takes ownership and doesn't need to be constantly reminded what to do

IMPORTANT: English Skills Are Critical!

You must have near-perfect English communication skills.
We communicate primarily with English-speaking clients, so we need someone who can communicate naturally, confidently, and professionally.
If your English is heavily dependent on translation tools, this position is probably not the right fit.

Experience:
- Previous experience in any of the following is a strong plus:
- Appointment setting
- Lead follow-up
- Sales
- Customer service
- Virtual assistance
- CRM management
- Scheduling or appointment coordination

However, personality, communication skills, intelligence, and organization are more important to us than having a specific job title on your résumé.

The Ideal Person:
You are the type of person who:
- Sees a meeting on the calendar → knows it needs confirmation → follows up → gets a response → updates the CRM → notices another lead needs attention → handles it without being asked.
You don't just wait for instructions. You think ahead.
You also genuinely enjoy talking to people and have a personality that makes people feel comfortable.

What We Offer:
- Long-term opportunity with a growing team
- Remote work
- Training and onboarding
- Clear processes and expectations
- Opportunity to grow with the company
- Performance-based opportunities for the right person

Pay:
$5-7 per hour. If someone's an absolute rockstar we’re willing to compensate.

How to Apply:
Please send us your application to ---------- with the subject “FOLLOW-UP”. In your application, include the following:
- A brief introduction about yourself
- Your relevant work experience
- Your current/expected hourly rate
- Your availability and preferred working hours
- A link to a short 1–2 minute video introduction telling us about yourself and why you think you'd be a great fit for this role

Please do not send a generic application.

We are looking for someone who is sharp, organized, energetic, friendly, and exceptional at communicating.

If that's you, we'd love to hear from you!

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Appointment Follow-Up Specialist / Meeting Coordinator

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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