Agency Operations Coordinator (Project Manager & Executive Assistant)

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

Full Time

SALARY

$900–$1,200/month

HOURS PER WEEK

40

DATE UPDATED

Jul 17, 2026

JOB OVERVIEW

We're a fast-growing marketing agency looking for someone who loves organization, systems, and making sure nothing falls through the cracks.

This is NOT a social media manager position.

This is NOT a sales position.

You will become the founder's right hand by helping coordinate projects, organize tasks, communicate with contractors, and keep client work moving.

Your goal is simple:

Make sure every project gets completed on time while freeing the founder to focus on strategy, sales, and creating content.

Responsibilities

You'll be responsible for:

Running our weekly operations meeting
Maintaining our project management software
Following up with tea ---------- mbers
Scheduling social media posts
Coordinating with our video editor
Organizing Google Drive
Tracking website projects
Updating client progress
Keeping task lists organized
Quality checking completed work
Sending reminders
Helping improve agency systems
We are looking for someone who:
Loves checklists
Notices details
Is proactive
Doesn't wait to be told what to do
Is extremely organized
Speaks excellent English
Can learn AI tools like Claude and ChatGPT
Wants to grow into an Operations Manager role
Bonus Skills
ClickUp
Trello
Asana
Google Workspace
Canva
Meta Business Suite
Notion
Application Instructions

This is where you'll eliminate 90% of applicants.

Ask them to submit:

Resume
2-minute Loom video introducing themselves
Internet speed test
DISC or personality assessment (optional)
Answer this question:

"Tell me about a time you had to organize multiple projects with competing deadlines."

Include the phrase:

"Growth is organized."

at the very top of your application.

That one sentence instantly tells you who actually read the job posting.

SKILL REQUIREMENT
Social Media Management Project Management Virtual Assistant
VIEW OTHER JOB POSTS FROM:
SHARE THIS POST
facebook linkedin
  BENCHMARKS  
Loading Time: Base Classes  0.0008
Controller Execution Time ( Jobseekers / Job )  0.0164
Total Execution Time  0.0177
  GET DATA  
No GET data exists
  MEMORY USAGE  
1,485,472 bytes
  POST DATA  
No POST data exists
  URI STRING  
jobseekers/job/Agency-Operations-Coordinator-Project-Manager-Executive-Assistant-1690945
  CLASS/METHOD  
jobseekers/job
  DATABASE:  onlinejobs (Jobseekers:$db)   QUERIES: 13 (0.0077 seconds)  (Hide)
0.0004   SELECT *
                                FROM exrates
                                WHERE rate_name = 'USD-PHP' 
0.0003   SELECT *
FROM `employer_jobs`
WHERE `job_id` = 1690945
 LIMIT 1 
0.0004   SELECT *
FROM `employers`
WHERE `employer_id` = 612045
 LIMIT 1 
0.0012   SELECT COUNT(*) AS `numrows`
FROM `t_thread` `t`
LEFT JOIN `t_thread_misc` `misc` ON `t`.`id` = `misc`.`thread_id`
WHERE `t`.`job_id` = 1690945
AND `misc`.`id` IS NULL 
0.0004   SELECT e.business_name, e.logo, e.website, e.rebill_date, e.date_added member_date, hits, DATEDIFF('2026-07-24',ej.date_added) duration_days, DATEDIFF('2026-07-24',e.rebill_date) duration_rebill, ej.*, e.deactivate FROM employers e, employer_jobs ej WHERE e.employer_id = ej.employer_id AND
                                   ((e.user_level >= '500' AND ej.date_added <= e.rebill_date)
                                   OR e.employer_id = '' OR (ej.date_approved <> '2000-01-01' and DATEDIFF('2026-07-24',ej.date_added) <= 14 ))
                                   AND e.deactivate != 1 AND ej.deleted = 0 AND job_id = '1690945' 
0.0003   SELECT *
FROM `employer_jobs_skills` `ejs`
LEFT JOIN `skills_categories` `sc` ON `ejs`.`skill_id` = `sc`.`id`
WHERE `job_id` = 1690945 
0.0006   UPDATE employer_jobs SET hit_counts = '***Jul-17-2026=909***Jul-18-2026=162***Jul-19-2026=5***Jul-24-2026=1' WHERE job_id= '1690945'  
0.0006   UPDATE employer_jobs SET monthly_hits = '***Jul-2026=1076' WHERE job_id= '1690945'  
0.0008   SELECT date_sent FROM jobseeker_sent_emails WHERE jobseeker_id = '' AND job_id = '1690945' AND status LIKE 'sent%' ORDER BY id DESC  
0.0003   SELECT *
FROM `employer_jobs_skills` `ejs`
LEFT JOIN `skills_categories` `sc` ON `ejs`.`skill_id` = `sc`.`id`
WHERE `job_id` = 1690945 
0.0019   SELECT COUNT(*) AS `numrows`
FROM `employer_jobs`
WHERE `employer_id` = '612045'
AND `date_added` >= '2022-06-08' 
0.0003   select * from teasers 
0.0003   SELECT * FROM skill_categories WHERE skill_cat_id='' 
  HTTP HEADERS  (Show)
  SESSION DATA  (Show)
  CONFIG VARIABLES  (Show)