Agency Operations Assistant

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

Full Time

SALARY

1000

HOURS PER WEEK

40

DATE UPDATED

Aug 13, 2026

JOB OVERVIEW

# Operations Assistant / VA
**Remote | Full-Time**

We are looking for a highly organized and tech-savvy **Operations Assistant / VA** to support the day-to-day operations of our digital marketing agency.

This is a hands-on role for someone who understands agency workflows, enjoys structure, and is comfortable with systems, spreadsheets, AI, and automation.

## Responsibilities

- Support daily agency operations and project management
- Maintain and organize tasks, deadlines, and workflows in **ClickUp**
- Follow up on overdue tasks and help keep the team accountable
- Maintain trackers, reports, and operational dashboards in **Google Sheets**
- Assist with client and team onboarding/offboarding
- Keep SOPs and internal documentation organized and updated
- Identify repetitive tasks and help automate them
- Build and maintain simple automations using tools like **Zapier, Make, n8n, Claude, and ChatGPT**
- Help improve internal processes and make the agency more efficient

## Requirements

- Previous **digital marketing agency experience is required**
- Strong experience with **ClickUp**
- Strong **Google Sheets** skills
- Experience with automation tools such as **Zapier, Make, or n8n**
- Comfortable using **ChatGPT, Claude, and other AI tools**
- Excellent organization and attention to detail
- Strong written English
- Proactive and able to work independently
- Comfortable following up with team members and managing multiple priorities

## You’ll Be a Great Fit If

You naturally notice when something is missing, overdue, inefficient, or could be automated.

You are someone who takes ownership, solves problems, and does not need to be micromanaged.

## To Apply

Please include:

1. Your previous agency experience
2. Your ClickUp experience
3. Your Google Sheets experience
4. Which automation tools you have used
5. An example of an automation or workflow you have built
6. Your salary expectations
7. A short Loom video introducing yourself

**Applications without relevant agency experience will not be considered.**

SKILL REQUIREMENT
Clickup AI Automation
VIEW OTHER JOB POSTS FROM:
SHARE THIS POST
facebook linkedin
  BENCHMARKS  
Loading Time: Base Classes  0.0008
Controller Execution Time ( Jobseekers / Job )  0.0195
Total Execution Time  0.0209
  GET DATA  
No GET data exists
  MEMORY USAGE  
1,487,488 bytes
  POST DATA  
No POST data exists
  URI STRING  
jobseekers/job/Agency-Operations-Assistant-1708475
  CLASS/METHOD  
jobseekers/job
  DATABASE:  onlinejobs (Jobseekers:$db)   QUERIES: 13 (0.0141 seconds)  (Hide)
0.0004   SELECT *
                                FROM exrates
                                WHERE rate_name = 'USD-PHP' 
0.0009   SELECT *
FROM `employer_jobs`
WHERE `job_id` = 1708475
 LIMIT 1 
0.0010   SELECT *
FROM `employers`
WHERE `employer_id` = 753350
 LIMIT 1 
0.0009   SELECT COUNT(*) AS `numrows`
FROM `t_thread` `t`
LEFT JOIN `t_thread_misc` `misc` ON `t`.`id` = `misc`.`thread_id`
WHERE `t`.`job_id` = 1708475
AND `misc`.`id` IS NULL 
0.0005   SELECT e.business_name, e.logo, e.website, e.rebill_date, e.date_added member_date, hits, DATEDIFF('2026-08-27',ej.date_added) duration_days, DATEDIFF('2026-08-27',e.rebill_date) duration_rebill, ej.*, e.deactivate FROM employers e, employer_jobs ej WHERE e.employer_id = ej.employer_id AND
                                   ((e.user_level >= '500' AND ej.date_added <= e.rebill_date)
                                   OR e.employer_id = '' OR (ej.date_approved <> '2000-01-01' and DATEDIFF('2026-08-27',ej.date_added) <= 14 ))
                                   AND e.deactivate != 1 AND ej.deleted = 0 AND job_id = '1708475' 
0.0003   SELECT *
FROM `employer_jobs_skills` `ejs`
LEFT JOIN `skills_categories` `sc` ON `ejs`.`skill_id` = `sc`.`id`
WHERE `job_id` = 1708475 
0.0008   UPDATE employer_jobs SET hit_counts = '***Aug-13-2026=591***Aug-14-2026=83***Aug-15-2026=19***Aug-16-2026=2***Aug-17-2026=25***Aug-18-2026=25***Aug-19-2026=15***Aug-20-2026=5***Aug-21-2026=3***Aug-26-2026=1***Aug-27-2026=1' WHERE job_id= '1708475'  
0.0009   UPDATE employer_jobs SET monthly_hits = '***Aug-2026=769' WHERE job_id= '1708475'  
0.0009   SELECT date_sent FROM jobseeker_sent_emails WHERE jobseeker_id = '' AND job_id = '1708475' AND status LIKE 'sent%' ORDER BY id DESC  
0.0004   SELECT *
FROM `employer_jobs_skills` `ejs`
LEFT JOIN `skills_categories` `sc` ON `ejs`.`skill_id` = `sc`.`id`
WHERE `job_id` = 1708475 
0.0065   SELECT COUNT(*) AS `numrows`
FROM `employer_jobs`
WHERE `employer_id` = '753350'
AND `date_added` >= '2022-06-08' 
0.0004   select * from teasers 
0.0003   SELECT * FROM skill_categories WHERE skill_cat_id='' 
  HTTP HEADERS  (Show)
  SESSION DATA  (Show)
  CONFIG VARIABLES  (Show)