Wonderist Agency

Administrative Specialist

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: TYPE OF WORK

Part Time

: SALARY

$7.00/hr

: HOURS PER WEEK

25

: DATE UPDATED

Mar 2, 2026

JOB OVERVIEW

WHAT TO EXPECT:
Headquartered in California, Wonderist Agency is a leading U.S. dental marketing agency trusted by over 1,000 clients in all 50 states. We build high-performing websites, run targeted digital campaigns, and deliver measurable growth for dental practices in the healthcare space. Our team includes local Californians as well as skilled global talent in Mexico, the Philippines and other regions, working together to provide industry-leading results.

JOB DESCRIPTION:
Wonderist Agency is seeking a proactive, organized, and detail-obsessed Global Talent Administrative Specialist to support our Culture & Office operations with a primary emphasis on travel booking and other repeatable administrative workflows. This is a part-time contract role (20–25 hours/week) is designed for someone who thrives on checklists, showcases intuition, and can adapt on the fly. Working closely with Wonderist’s Culture & Office Manager as your direct manager as well as Partnerships and Photo/Video teams, you’ll serve as a key behind-the-scenes operational partner—ensuring important administrative work gets completed reliably and efficiently so internal teams can stay focused on higher-impact initiatives.
This role will help reduce internal lift across logistics-heavy tasks like booking travel, managing confirmations, supporting onboarding workflows, preparing spreadsheets, completing contest submissions, sending reminders, and assisting with recurring operational needs.
WHAT YOU’LL DO:
Own end-to-end travel booking for Wonderist tea ---------- mbers (air, hotel, ground transportation), ensuring accuracy and clear itineraries
Manage travel changes, cancellations, delays, and last-minute updates with confidence and speed
Track trip details, costs, and confirmations in shared trackers and internal systems
Complete repeatable admin workflows such as gift fulfillment, onboarding support, form submissions, and spreadsheet updates
Communicate proactively with internal stakeholders via Slack and email to confirm needs and provide timely updates
Support monthly tasks including attendance tracking, contest submissions, budget reconciliation, and documentation upkeep
Keep processes organized and improve workflows over time through better documentation and system consistency
KEY SKILLS REQUIRED:
Obsessive Attention to Detail: You naturally catch mistakes, confirm accuracy, and ensure no detail gets missed—especially when working with bookings, confirmations, and spreadsheets.
Strong Judgment & Problem-Solving: You can make quick decisions when things shift, troubleshoot travel issues, and know when to escalate vs. solve independently.
Process & Deadline Orientation: You thrive on repeatable workflows, checklists, and keeping systems clean. You can manage multiple requests while staying on track.
Administrative & Organizational Strength: You’re confident juggling logistics-heavy tasks and maintaining accurate documentation without things slipping through the cracks.
Clear Communication & Follow-Through: You keep stakeholders informed, close loops quickly, and respond reliably—especially when tasks are time-sensitive.
Adaptability & “Go With the Flow” Mindset: You stay calm when plans change and can pivot quickly in a fast-moving environment.
Tech Confidence: You’re highly comfortable using Google Workspace tools (Docs, Sheets, Drive, Forms) and navigating shared trackers and systems.
PERSONALITY MUSTS:
Our perfect fit is someone who genuinely enjoys being the person who makes everything happen. You’re proactive, dependable, and take pride in being the calm, organized problem-solver behind the scenes. You don’t wait for someone to follow up—you anticipate needs, communicate clearly, and take ownership. You’re comfortable working independently, thrive on checklists and systems, and care deeply about doing things correctly. Mistakes happen, but sloppiness isn’t your style.
MINIMUM QUALIFICATIONS:
2+ years of administrative support experience
Fluent in English
Proficiency in Google Workspace (Docs, Sheets, Drive, Forms)
Experience booking travel across time zones for multiple people
Strong organizational skills and ability to manage multiple requests at once

BONUS POINTS:
Familiarity with workflow/project management tools like ----------

OTHER DETAILS/REQUIREMENTS
Full Time Daily Hours to Follow Pacific Standard Time (9am - 5pm PST)
Reliable high-speed internet to support daily video calls

SKILL REQUIREMENT

Travel Planning Attention to Detail Communication

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Wonderist Agency

Administrative Specialist

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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