Administrative Operations & AI Automation Specialist

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: TYPE OF WORK

Any

: SALARY

tbd

: HOURS PER WEEK

TBD

: DATE UPDATED

Sep 30, 2026

JOB OVERVIEW

*We are looking for an experienced Administrative Operations Specialist who is highly organized, proactive, and knowledgeable in using AI and automation to improve daily operations, administrative workflows, and sales processes.

*The ideal candidate should be comfortable working independently, supporting multiple areas of the business, and finding smarter and more efficient ways to complete repetitive or time-consuming tasks.

Responsibilities
-Handle daily administrative and operational tasks.
-Manage emails, documents, spreadsheets, records, reports, and internal files.
-Maintain and update CRM systems and other business platforms.
-Assist with scheduling, follow-ups, client communication, and documentation.
-Support sales and lead-management processes.
-Organize and improve administrative workflows.
-Use AI tools to streamline repetitive tasks, research, communication, reporting, data organization, and business processes.
-Identify opportunities where automation can save time or improve efficiency.
-Help create automated workflows for lead follow-up, sales, reminders, task management, and internal processes.
-Work with CRM and automation platforms to improve how information moves between systems.
-Use AI responsibly to improve productivity while reviewing work for accuracy.
-Research and test new AI tools and automation solutions that may benefit the company.
-Help document processes and create clear systems or standard operating procedures.
-Coordinate with team members and support management priorities.
-Complete assignments independently and follow through until completion.

*Qualifications
-Previous experience in administrative operations, business support, or a similar role.
-Strong knowledge and active use of AI tools and automation.
-Experience using AI to improve real business workflows—not just basic content generation.
-Understanding of CRM systems, lead management, and sales processes.
-Experience with automation platforms or workflow tools is highly preferred.
-Strong organizational and problem-solving skills.
-Excellent attention to detail and accuracy.
-Strong written and verbal communication skills.
-Comfortable learning new software and technology.
-Able to manage multiple responsibilities and deadlines.
-Proactive and able to identify ways to improve existing processes.
-Able to work independently with minimal supervision while also being a strong team player.
-Reliable and consistent high-speed internet connection.

Must have a backup internet connection available in case of outages.
-Must have a dependable computer and professional work setup.

*Experience in real estate, mortgage, tax, financial services, sales operations, CRM systems, AI automation, or lead-generation businesses is a plus.

*We are looking for someone who can combine strong administrative skills with operational thinking, AI, and automation to help the company work smarter, improve sales processes, and grow more efficiently.

SKILL REQUIREMENT

Administrative Management Operation Management AI Automation

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Administrative Operations & AI Automation Specialist

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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