Administrative & Marketing Coordinator

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TYPE OF WORK

Part Time

SALARY

$3 hour

HOURS PER WEEK

20

DATE UPDATED

Sep 18, 2026

JOB OVERVIEW

Administrative & Marketing Coordinator

We're looking for an organized, self-sufficient Administrative & Marketing Coordinator to support a busy owner who runs both a holistic wellness studio and a digital services firm. This is a part-time remote role where you'll keep scheduling, communications, and marketing running smoothly day to day — without the owner needing to manage the details.

WHAT YOU'LL DO

- Manage all appointment scheduling and calendar coordination — confirming, rescheduling, filling open slots, and making sure nothing slips through.
- Monitor and triage email, messages, and voicemail — handling appointment communications, routing missed calls into rebooked sessions, and flagging anything that needs owner attention.
- Track contracts, follow up on outstanding signatures, and keep records organized so nothing lapses unnoticed.
- Do daily cross-system checks to make sure bookings, client messages, and tasks are consistent across platforms — catching any discrepancies early.
- Create, schedule, and post social media content and manage reviews using Canva and Metricool, keeping a steady marketing cadence going independently.

WHAT WE'RE LOOKING FOR

- Experience owning an appointment scheduling and calendar workflow end to end — not just supporting one, but running it.
- Strong administrative organization and follow-through — inbox management, data entry, contracts, and reconciliation all require attention to detail and the ability to work independently.
- Professional written communication for client-facing exchanges — outreach and rescheduling should feel warm, accurate, and consistent.
- Comfortable working across two distinct businesses with different rhythms and needs — you can context-switch and self-manage without needing close oversight.
- Experience with social media content production and scheduling is a plus — familiarity with Canva or Metricool is helpful but not required.
- Experience catching discrepancies across multiple systems is a strong plus.
- Strong written and spoken English.

SCHEDULE & PAY

- Part-time: 20 hours per week
- Working hours: 8:00 AM–4:30 PM Pacific Time, with flexibility within that window
- Pay rate: $3.00 per hour

HOW TO APPLY

If this sounds like a good fit for you, we'd love to hear from you. Please apply using the link below:

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