Administrative Assistant to CEO

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: TYPE OF WORK

Part Time

: SALARY

$8

: HOURS PER WEEK

30

: DATE UPDATED

Oct 2, 2026

JOB OVERVIEW

Administrative Assistant to CEO

Rate: $8/hour
Hours: 30 hours per week
Schedule: 9:00 AM to 3:00 PM CST
Start Date: Within 2 weeks
Preferred Location: Philippines or Latin America
Industry: Genetics / Personalized Medicine
Reports To: CEO

Role Overview
We are looking for a highly organized and communicative Administrative Assistant to provide direct support to the CEO of a company serving the personalized medicine market.
The ideal candidate is proactive, dependable, comfortable managing multiple priorities, and confident communicating with both internal team members and customers. Strong written and spoken English is essential.

Key Responsibilities
- Manage and organize the CEO's email communications
- Assist with day-to-day administrative tasks and follow-ups
- Track projects, priorities, deadlines, and outstanding action items
- Coordinate tasks and communication across different team members
- Assist with customer communications and interactions
- Maintain organized records, documents, and internal information
- Use AI tools such as Claude to assist with administrative work and improve efficiency
- Provide general project management and organizational support to the CEO

Must-Have Skills
- Excellent written and spoken English
- Strong communication and interpersonal skills
- Highly organized with excellent attention to detail
- Strong project and task management abilities
- Able to work independently and proactively follow up on priorities
- Comfortable communicating directly with customers
- Able to consistently work 9:00 AM to 3:00 PM CST
- Comfortable using Slack, Gmail, Google Meet, Trello, and Microsoft applications

Nice-to-Have Experience
- Experience supporting a CEO, founder, or senior executive
- Experience using AI tools, particularly Claude
- Familiarity with marketing initiatives
- Strong working knowledge of Microsoft platforms
- Previous experience in the medical, healthcare, genetics, or related industry

Ideal Candidate
Someone who does more than wait for instructions. We are looking for a VA who can stay organized, keep track of moving priorities, communicate clearly, and help ensure important tasks and follow-ups do not fall through the cracks.

How to Apply
Please send your updated CV together with a short introduction video explaining your relevant experience and why you would be a good fit for this role.

SKILL REQUIREMENT

Project Management Administrative Support Medical Virtual Assistant

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Administrative Assistant to CEO

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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