Administrative Assistant (Real Estate)

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: TYPE OF WORK

Full Time

: SALARY

220Php - 250Php Per Hour

: HOURS PER WEEK

40

: DATE UPDATED

Apr 6, 2026

JOB OVERVIEW

We are seeking a highly organized and detail-oriented Virtual Assistant to support our real estate title company with administrative operations and day-to-day office support. This individual will play a key role in keeping communication streamlined, systems organized, and ensuring nothing falls through the cracks.
This is an ideal role for someone who is task-driven, proactive, and thrives in a structured, fast-paced environment.

Key Responsibilities:
1. Administrative & Office Support
* Manage documents, data entry, and file organization (digital and cloud-based)
* Maintain accurate records and ensure compliance with internal processes

2. Data Entry & Systems Management
* Perform accurate and timely data entry across internal systems and platforms
* Maintain clean, up-to-date records to support reporting and operational efficiency

3. Communication Management
* Monitor and respond to emails in a timely and professional manner
* Coordinate with clients, agents, lenders, and internal tea ---------- mbers

4. SOP (Standard Operating Procedures) Management
* Create, document, and update SOPs for key business processes
* Help improve workflows by identifying inefficiencies and suggesting process enhancements

5. Calendar & Task Management
* Schedule meetings, appointments, and follow-ups
* Track action items to ensure nothing slips through the cracks

6. Marketing & Client Touchpoints
* Assist with email campaigns and newsletters via Mailchimp
* Support client communications and ongoing updates

7. Phone & System Management
* Handle inbound/outbound communication using RingCentral
* Route messages and ensure prompt follow-up

Required Skills & Experience:
* 2–4+ years of administrative or office support experience (real estate or title experience preferred)
* Strong organizational and task management skills
* Excellent written and verbal communication (professional email etiquette required)
* High attention to detail and accuracy, especially with data entry
* Proactive mindset with the ability to anticipate needs and take initiative

Preferred Tools / Systems (Not Required):
* Microsoft Word & Excel
* Outlook (email and calendar management)
* PracticePanther (legal case management)
* Mailchimp (email marketing and newsletters)
* RingCentral (phone and communication system)
* ClosingView (title/closing software)

(Note: We are happy to train the right candidate on these systems.

Nice-to-Haves:
* Experience in a real estate, title, or legal office
* Familiarity with administrative workflows in transaction-based businesses
* Experience creating or managing SOPs
* Basic marketing/email campaign experience

Ideal Candidate Traits:
* Organized and process-driven
* Reliable and responsive
* Strong sense of ownership and accountability
* Calm under pressure and able to manage deadlines
* Team-oriented with a service mindset

To fast track your application, please submit the following information:
Resume: A link to your Google Drive. Please ensure the sharing setting is set to "Anyone with the link."

IMPORTANT REMINDER: To advance in the screening process, you must submit the Podio Form. Timely completion is essential to guarantee your application receives prompt attention.

Podio Form Link: ---------- /webforms/ ---------- / ----------

SKILL REQUIREMENT

Administrative Management Real Estate Data Entry

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Administrative Assistant (Real Estate)

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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