Administrative Assistant / Personal Assistant

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TYPE OF WORK

Any

SALARY

$480.00 monthly/$3/hour

HOURS PER WEEK

40

DATE UPDATED

Aug 21, 2026

JOB OVERVIEW

Position Summary

We are seeking a highly resourceful, organized, proactive, and trustworthy Executive Administrative Assistant / Personal Assistant to support leadership with scheduling, research, communication, organization, administrative projects, and day-to-day priorities.

Key Responsibilities

Manage calendars and scheduling.
Coordinate meetings, appointments, calls, and events.
Monitor competing priorities and deadlines.
Conduct online and business research.
Research vendors, services, products, organizations, travel, events, and business opportunities.
Prepare concise research summaries.
Draft professional emails and correspondence.
Organize files and documents.
Track assignments and outstanding requests.
Make calls and conduct follow-up.
Coordinate with employees, vendors, clients, partners, and other contacts.
Prepare meeting agendas and notes.
Assist with personal and business administrative tasks.
Maintain confidential information.
Assist with special projects.
Identify administrative problems and research solutions.
Help leadership prioritize tasks.
Maintain organized digital systems.
Follow up on commitments and deadlines.
Assist with Microsoft Office and other administrative systems.
Required Qualifications
At least two years of administrative, executive assistant, personal assistant, project coordination, or similar experience.
Excellent organizational skills.
Strong written communication.
Strong Microsoft Office skills.
Strong research skills.
Ability to manage calendars and schedules.
Strong follow-through.
Ability to manage multiple priorities.
Ability to work independently.
Strong judgment and professionalism.
Ability to maintain confidentiality.
Ability to adapt quickly to changing priorities.

Preferred Qualifications

Previous executive assistant experience.
Experience supporting an executive or business owner.
Experience conducting business research.
Experience coordinating complex schedules.
Experience with Microsoft 365.
Experience with Google Workspace.
Experience with project management software.
Experience coordinating vendors or outside organizations.
Experience in healthcare, business operations, or professional services.
Required Skills and Competencies
Resourcefulness
Research
Organization
Scheduling
Microsoft Office
Excel
Word
Outlook
PowerPoint
Written communication
Professional communication
Problem-solving
Critical thinking
Follow-up
Time management
Confidentiality
Adaptability
Application Requirements
Applicants must submit:
Current resume.
Brief cover letter.
Description of administrative or executive support experience.
Description of Microsoft Office proficiency.
Examples of research or project coordination experience.
Two professional references.
Current availability and preferred work schedule.

The ideal candidate is

Self-motivated and able to work independently.
Organized and deadline-driven.
Proactive in following up with insurance companies.
Professional when communicating with providers and payers.
Committed to accuracy, compliance, and quality.
Work Schedule
Remote Position
Must be available during U.S. business hours (Central Time preferred).

Please send your application to:
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