Administrative Assistant (HVAC)

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TYPE OF WORK

Full Time

SALARY

PHP 30,000 - PHP 40,000

HOURS PER WEEK

40

DATE UPDATED

Aug 5, 2026

JOB OVERVIEW

Work From Home - Administrative Assistant - Full Time

We're looking for candidates with previous experience supporting trade-based or field service businesses. This includes industries such as HVAC, plumbing, electrical services, property maintenance, facilities management, renewable energy or solar installation, appliance repair, or other similar service-based businesses.

To be considered for this role, you must have administrative or operational experience within at least one of these industries. Applications without relevant industry experience will not be shortlisted.

About the Role:
We're seeking a dependable, highly organised Administrative Assistant to provide essential administrative support and help keep our day-to-day operations running efficiently.

In this role, you'll be responsible for managing documentation, maintaining accurate records, coordinating administrative workflows, organising business information, and supporting a variety of internal processes. While you may occasionally assist with customer communications, your primary responsibility will be ensuring administrative tasks are completed accurately, efficiently, and on time.

This role is ideal for someone who enjoys working in a structured, process-driven environment and takes pride in producing high-quality, accurate work. You'll be successful if you're proactive, detail-oriented, and highly organised, with the ability to manage competing priorities, follow established processes, and maintain a high standard of accuracy across all tasks. If you enjoy creating order, improving efficiency, and supporting a team behind the scenes, we'd love to hear from you.

Key Responsibilities:
- Process warranty registrations for HVAC and related equipment
- Prepare and submit rebate applications for energy-efficient installations
- Maintain organized digital records and internal tracking systems
- Support process improvements and workflow optimization
- Create and schedule social media content
- Prepare and send invoices after completed services or installations
- Provide general administrative support and assist customers when needed

Qualifications:
- Excellent written and verbal English communication skills - MUST
- Direct experience supporting an HVAC, field-service, or trade-based business - MUST
- Previous experience as a Virtual Assistant, Administrative Assistant, or Operations Support
- Experience handling permits, compliance documentation, warranties, rebates, or other service-related paperwork
- Strong attention to detail and accuracy
- Excellent organizational and time management skills
- Tech-savvy with the ability to quickly learn new systems and software

Work Arrangement:
- Full-time, remote position
- 8 hours per day
- 5 days per week

To be considered, please complete the following:
- Use ""ADMIN"" as the subject line of your email.
- Include a brief introduction highlighting your relevant experience.
- Provide a link to your CV or resume.

Reminder: Applications without an accessible CV/resume link will not be reviewed.

SKILL REQUIREMENT
Property Management Office and Administration Administrative Support
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