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TYPE OF WORK
Full Time
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SALARY
€450-650
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HOURS PER WEEK
42
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DATE UPDATED
Sep 23, 2025
Look for: Administrative Assistant – Expert in CRM, Process Optimization & Precise Documentation.
Experience: Minimum 3-5 years.
Grow overtime to a managing position with own assistants.
42 hours as week.
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About the Role
We are looking for an exceptionally precise and detail-oriented Administrative Assistant to support our Dutch consultancy team for bathroom and kitchen renovations. You will play a key role in keeping our business processes organized and efficient. From managing our CRM (HubSpot) and scheduling appointments, to handling client communication and improving internal workflows — your work will directly impact the smooth operation of our projects.
This role requires someone who is not only accurate and reliable, but also enjoys building and improving systems that bring structure and clarity to the team. You will primarily communicate with clients and third parties in Dutch (using AI - via
If you are highly structured, thrive on accuracy, and love optimizing processes, this is the role for you.
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Responsibilities
• Manage and update HubSpot CRM (client data, pipelines, documentation, reporting).
• Handle
• Schedule and prepare appointments and meetings, ensuring all relevant information and documents are ready.
• Maintain and organize the shared mailbox and documentation systems, ensuring nothing is overlooked.
• Prepare and follow up on conversations with clients, contractors, or partners.
• Develop and improve processes, SOPs, and internal systems for better workflow and team collaboration.
• Collaborate with colleagues remotely and ensure smooth communication across the team.
• Use AI tools (e.g., ChatGPT) for translation, summaries, and efficiency improvements where applicable.
• Build scalable systems that can later be taught to future assistants, ensuring structured onboarding and consistency.
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What We’re Looking For
• Pietje-precies personality: You take pride in doing things 100% correctly, with no room for sloppy work. Slow but perfect is better than fast and messy.
• Process-minded: You naturally think in steps, structure, and systems. You don’t just follow processes — you improve them.
• Detail-obsessed: You enjoy documentation, checklists, and keeping things clean and organized.
• Structured thinker: Someone who builds their own methods and frameworks to stay on top of tasks and bring clarity.
• Excellent communicator: Strong written skills in Dutch (required for external communication) and English (for team communication).
• Tech-savvy & adaptable: Experience with CRM systems (preferably HubSpot), Office/Google Workspace, and digital tools. Comfortable learning new software quickly.
• AI-friendly: Able to use AI tools for translations and workflow support.
• Trustworthy & discreet: Reliable handling of confidential data and sensitive information.
• Team player with leadership potential: Willing to support colleagues now, but also capable of onboarding and training future assistants.
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Experience & Background
• Minimum 2–5 years of administrative or virtual assistant experience in an international or remote setting.
• Experience with CRM systems (HubSpot is a strong plus).
• Proven ability to manage communication with multiple stakeholders (clients, partners, contractors).
• Experience in process optimization or building documentation systems (SOPs/checklists).
• Background in consultancy, construction, real estate, or renovation industries is a bonus but not required.
• Education level is flexible — we value skills, structure, and precision over formal degrees.
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What We Offer
• Full-time, remote position (40 hours per week).
• Competitive salary package — we invest in the right person.
• Full support and training in our tools and workflows.
• The chance to shape and improve systems that the entire company will use.
• Growth opportunities: possibility to train and lead future assistants.
• A long-term role in a stable Dutch company, working closely with an international team.
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How to Apply
If you are highly structured, precise, and love creating clarity and efficiency, we want to meet you. Please send us your CV (in English) along with a short motivation letter describing how your personality and skills fit this role.
