Administrative Assistant

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TYPE OF WORK

Full Time

SALARY

PHP 30,000 - PHP 40,000

HOURS PER WEEK

40

DATE UPDATED

Aug 6, 2026

JOB OVERVIEW

Remote - Administrative Assistant - Full Time

We're looking for candidates with prior experience supporting trade-based or field service businesses, including industries such as HVAC, plumbing, electrical services, property maintenance, facilities management, renewable energy or solar, appliance repair, or other similar service-focused sectors.

To be considered, you must have previous administrative or operational experience within at least one of these industries. Applications that do not demonstrate relevant industry experience will not be considered.

As an Administrative Assistant, you'll play a key role in supporting the day-to-day operations of the business by providing reliable administrative and operational assistance. You'll be responsible for maintaining accurate documentation, organising records, coordinating administrative activities, supporting internal workflows, and ensuring business processes run smoothly. While you may occasionally communicate with customers, your primary focus will be delivering timely, accurate, and high-quality administrative support.

We're looking for someone who is organised, dependable, and proactive, with exceptional attention to detail and the ability to manage multiple tasks effectively. The ideal candidate is comfortable working within established processes, maintains a high level of accuracy, and enjoys contributing to an efficient and well-organised team. If you take pride in keeping operations running smoothly and supporting others behind the scenes, we'd love to hear from you.

Key Responsibilities:
- Process warranty registrations for HVAC and related equipment
- Prepare and submit rebate applications for energy-efficient installations
- Maintain organized digital records and internal tracking systems
- Support process improvements and workflow optimization
- Create and schedule social media content
- Prepare and send invoices after completed services or installations
- Provide general administrative support and assist customers when needed

Qualifications:
- Excellent written and verbal English communication skills - MUST
- Direct experience supporting an HVAC, field-service, or trade-based business - MUST
- Previous experience as a Virtual Assistant, Administrative Assistant, or Operations Support
- Experience handling permits, compliance documentation, warranties, rebates, or other service-related paperwork
- Strong attention to detail and accuracy
- Excellent organizational and time management skills
- Tech-savvy with the ability to quickly learn new systems and software

Work Arrangement:
- Full-time, remote position
- 8 hours per day
- 5 days per week

To be considered, please complete the following:
- Use ""ADMIN"" as the subject line of your email.
- Include a brief introduction highlighting your relevant experience.
- Provide a link to your CV or resume.

Reminder: Applications without an accessible CV/resume link will not be reviewed.

SKILL REQUIREMENT
Property Management Office and Administration Administrative Support
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