Administrative Assistant

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

Full Time

SALARY

$3-5 per hour

HOURS PER WEEK

40

DATE UPDATED

Apr 14, 2026

JOB OVERVIEW

About HAFA:
Health Agents for America (HAFA) is a national trade association representing independent health insurance agents and brokers across all 50 states.

We are committed to advocacy, education, and protecting both agents and the consumers they serve. HAFA is a fast-moving, mission-driven organization led by a passionate team focused on creating meaningful impact in the healthcare and insurance industry.

Job Overview:
We are seeking a reliable and detail-oriented Administrative Assistant to support our daily operations, membership coordination, and light finance-related tasks.

This role is primarily administrative and clerical in nature, with limited support for invoicing and payment tracking. You will work closely with our internal team and existing accountant to ensure smooth, accurate, and well-organized operations.

Please note: This is not a full accounting role. Advanced accounting or bookkeeping experience is not required.

Key Responsibilities:
Administrative / Operations (Primary)
Provide general administrative support for daily business operations
Assist with data entry, file organization, and document management
Maintain and update spreadsheets and trackers (Excel / Google Sheets)
Manage emails and basic correspondence
Scheduling and coordination
Assist with membership or client records

Finance Support (Light Only)
Create and send invoices
Send past due notices and maintain accurate payment records
Track payments and update records
Follow up on overdue invoices (email reminders)
Enter transactions into QuickBooks (no advanced accounting)

Must-Have:
Strong experience in organizational, administrative or virtual assistant roles
Experience with data entry and office support tasks
Basic knowledge of QuickBooks or similar tools
Excellent written and verbal communication
Basic Canva Graphic Design Skills and Video Editing Skills

This role is ideal for someone who:
Enjoys structured administrative work
Is comfortable supporting systems and processes
Prefers operational and administrative tasks
Is reliable, consistent, and detail-focused

Work Setup:
Remote (work from home)
Long-term role
Scheduled hours aligned with the U.S. Central Time

Compensation:
$3 to $5 per hour (based on experience)

IMPORTANT – HOW TO APPLY (READ CAREFULLY):
To be considered, include:

1. Subject line: HAFA - Administrative Assistant - [Your Nick Name]
2. Insert link of your updated CV.
3. Include maximum of 2-minutes video introduction (required) covering:
- Your background
- Your experience in administrative or operations support
- What tools have you used to support in day-to-day operations
- Why you are interested in this role
(Submit via Google Drive or similar link)
4. In your email, briefly answer:
- Describe your experience in administrative or operations support roles.
- Are you comfortable with administrative tasks, basic finance/data entry tasks? If yes, why?
- Are you available for full-time work aligned with the U.S. Central Time?

Only applicants who follow instructions will be reviewed.

Why Join Us?
At HAFA, you are not just filling a role, you are part of a movement. You will work directly with leadership, gain exposure to national advocacy efforts, and play a key role in supporting independent agents across the country.

SKILL REQUIREMENT
Office and Administration Operation Management Virtual Assistant
VIEW OTHER JOB POSTS FROM:
SHARE THIS POST
facebook linkedin
  BENCHMARKS  
Loading Time: Base Classes  0.0032
Controller Execution Time ( Jobseekers / Job )  0.0135
Total Execution Time  0.0175
  GET DATA  
No GET data exists
  MEMORY USAGE  
1,501,816 bytes
  POST DATA  
No POST data exists
  URI STRING  
jobseekers/job/Administrative-Assistant-1623999
  CLASS/METHOD  
jobseekers/job
  DATABASE:  onlinejobs (Jobseekers:$db)   QUERIES: 13 (0.0066 seconds)  (Hide)
0.0003   SELECT *
                                FROM exrates
                                WHERE rate_name = 'USD-PHP' 
0.0003   SELECT *
FROM `employer_jobs`
WHERE `job_id` = 1623999
 LIMIT 1 
0.0003   SELECT *
FROM `employers`
WHERE `employer_id` = 895710
 LIMIT 1 
0.0009   SELECT COUNT(*) AS `numrows`
FROM `t_thread` `t`
LEFT JOIN `t_thread_misc` `misc` ON `t`.`id` = `misc`.`thread_id`
WHERE `t`.`job_id` = 1623999
AND `misc`.`id` IS NULL 
0.0004   SELECT e.business_name, e.logo, e.website, e.rebill_date, e.date_added member_date, hits, DATEDIFF('2026-04-22',ej.date_added) duration_days, DATEDIFF('2026-04-22',e.rebill_date) duration_rebill, ej.*, e.deactivate FROM employers e, employer_jobs ej WHERE e.employer_id = ej.employer_id AND
                                   ((e.user_level >= '500' AND ej.date_added <= e.rebill_date)
                                   OR e.employer_id = '' OR (ej.date_approved <> '2000-01-01' and DATEDIFF('2026-04-22',ej.date_added) <= 14 ))
                                   AND e.deactivate != 1 AND ej.deleted = 0 AND job_id = '1623999' 
0.0003   SELECT *
FROM `employer_jobs_skills` `ejs`
LEFT JOIN `skills_categories` `sc` ON `ejs`.`skill_id` = `sc`.`id`
WHERE `job_id` = 1623999 
0.0010   UPDATE employer_jobs SET hit_counts = '***Apr-14-2026=635***Apr-15-2026=1051***Apr-16-2026=344***Apr-17-2026=126***Apr-18-2026=65***Apr-22-2026=1' WHERE job_id= '1623999'  
0.0006   UPDATE employer_jobs SET monthly_hits = '***Apr-2026=2222' WHERE job_id= '1623999'  
0.0009   SELECT date_sent FROM jobseeker_sent_emails WHERE jobseeker_id = '' AND job_id = '1623999' AND status LIKE 'sent%' ORDER BY id DESC  
0.0002   SELECT *
FROM `employer_jobs_skills` `ejs`
LEFT JOIN `skills_categories` `sc` ON `ejs`.`skill_id` = `sc`.`id`
WHERE `job_id` = 1623999 
0.0003   SELECT COUNT(*) AS `numrows`
FROM `employer_jobs`
WHERE `employer_id` = '895710'
AND `date_added` >= '2022-06-08' 
0.0003   select * from teasers 
0.0007   SELECT * FROM skill_categories WHERE skill_cat_id='' 
  HTTP HEADERS  (Show)
  SESSION DATA  (Show)
  CONFIG VARIABLES  (Show)