Administrative Assistant

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: TYPE OF WORK

Full Time

: SALARY

N/A

: HOURS PER WEEK

40

: DATE UPDATED

Apr 9, 2026

JOB OVERVIEW

We are seeking a highly organized and detail-oriented Virtual Assistant to support daily operations for a growing landscaping company. The ideal candidate is proactive, professional, and comfortable working in a fast-paced environment where organization, follow-through, and accountability are critical.
This is a long-term opportunity with growth potential for the right person.

Core Responsibilities
• Track multiple projects and maintain accurate, organized records
• Provide consistent job status updates to leadership
• Schedule and confirm inspections, site visits, and appointments
• Manage and organize email communications
• Monitor time entries in Aspire and communicate discrepancies with crew leaders
• Oversee and maintain company Google Drive organization
• Prepare documents, spreadsheets, reports, and client communications
• Assist in developing and improving company systems and procedures
• Provide weekly KPI and performance metric reports
• Participate in regular Zoo ---------- etings to review tasks, priorities, and performance

Strategic & Leadership Support
• Partner with leadership on long-term planning initiatives
• Translate high-level ideas into structured action plans with clear implementation steps
• Support leadership in reinforcing company culture through clear, consistent internal communication
• Document processes and standard operating procedures to ensure daily operations align with company vision and standards
• Track progress on key initiatives and ensure follow-through

Systems & Software Requirements
• Working knowledge of QuickBooks
• Experience with CRM and POS systems
• Proficiency in Google Workspace (Drive, Docs, Sheets)
• Ability to learn and adapt to new systems quickly

Ideal Candidate Profile
• Highly organized and detail-oriented
• Strong written and verbal English communication skills
• Professional and confident phone presence
• Persistent with follow-ups and deadlines
• Comfortable making phone calls to U.S.-based clients when needed
• Able to take direction and execute without constant supervision
• Reliable high-speed internet and quiet home office setup

Bonus Experience (Preferred, Not Required)
• Aspire Software
• Property management
• Construction, landscaping, or service-based industries

Work Details
• Full-Time: 30–40 hours per week
• Must be available during U.S. business hours (Eastern Time – Michigan)
• Long-term position with advancement opportunities

Application Requirements
Please include the following with your application:
• Confirmation of availability during U.S. Eastern Time hours
• Description of your experience handling calls for U.S. businesses
• Your internet speed (upload and download)
• Confirmation of availability for a Zoom interview

SKILL REQUIREMENT

Office and Administration Communication Organization

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Job Post	Reporter	Rank	Reason	Date

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Administrative Assistant

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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