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TYPE OF WORK
Part Time
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SALARY
TBD
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HOURS PER WEEK
TBD
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DATE UPDATED
Apr 25, 2025
EVENT SUPPORT VA – Marketing & Admin for Medical Events
Hours per week: 15–20 to start
Salary: Please include your expected monthly rate in USD
Work schedule: Flexible, but must overlap at least 3 hours with US Eastern Time
Employment Type: Part-time quickly moving to full time based on performance
ABOUT THE ROLE
We’re looking for a detail-oriented, creative, and proactive Virtual Assistant to support our live chiropractic event — Mile High 2025. This is a behind-the-scenes support role for a fast-paced, mission-driven event that includes marketing tasks, admin coordination, and lead follow-up.
You’ll work closely with a small, supportive team and take ownership of various moving pieces to help make the event a success.
YOUR MAIN TASKS
Marketing Support
-Create graphics in Canva
-Edit and repurpose video clips using Kapwing or Descript
-Organize and schedule content
-Update social media templates and promo materials
Admin & Event Coordination
-Manage speaker and exhibitor outreach (track forms, deadlines, reminders)
-Organize details using Google Sheets and Drive
-Communicate with the team via Slack
-Track tasks and timelines in Asana
Sales & Follow-Up
-Send
-Organize contacts and tag lists in Aweber
-Respond to common questions using pre-written templates
TOOLS YOU’LL BE USING
Asana – Task Management
Slack – Team Communication
Aweber –
Event Leaf – Event Software
Google Suite – Docs, Sheets, Drive, Gmail
Canva – Graphics
Kapwing or Descript – Video Editing
REQUIREMENTS
- 2+ years experience as a VA (preferably in events, marketing, or sales support)
- Strong English communication skills (written and spoken)
- Proficient with Canva and familiar with basic video editing
- Comfortable juggling multiple tasks and keeping organized
- Own computer, strong and stable internet, quiet work environment
- Available to overlap at least 3 hours/day with US Eastern Time
THIS ROLE IS NOT FOR YOU IF…
-You’re looking for a flexible retainer or project-based role with no set working hours
-You’re not available to actively work during Eastern Time hours (we need someone who’s online and responsive during working hours)
-You prefer to wait for direction instead of taking initiative
-You get overwhelmed easily when juggling multiple deadlines
-You don’t enjoy event work or marketing tasks
-You struggle with English communication or using tools like Asana, Slack, Canva, or Google Drive
HOW TO APPLY
Please reply with the following information and use the subject line “Yes! I would love to help with your event!”:
-A short video introduction (1–2 minutes) about you and your VA experience
-Your CV and samples of your Canva designs and video edits
-Your expected monthly rate in USD
-A few sentences explaining why you’re a great fit for this role
This role is perfect for someone who loves supporting events, is organized and creative, and wants to work with a mission-driven team. If that’s you — we’d love to hear from you!
