Admin & Data Processing Specialist

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TYPE OF WORK

Any

SALARY

$5/hour

HOURS PER WEEK

40

DATE UPDATED

Sep 5, 2026

JOB OVERVIEW

Join Our Growing Team
We are a fast-growing exterior home services company in the U.S. looking for a dependable, proactive, organized, and detail-oriented Admin & Data Processing Specialist to join our team.

This is a long-term opportunity for someone who wants to grow with a company, take ownership of their work, and become an important part of our operations.

We deeply value our Philippine team members and believe in treating our remote team with respect, appreciation, and professionalism. We are excited to welcome a new team member into our growing company family.

About the Role
You will support our team by maintaining accurate records, processing information, keeping our CRM organized, and helping ensure smooth day-to-day operations.

A major part of this position will involve working in HubSpot, so previous HubSpot experience is strongly preferred.

We are also building long-term systems and processes as our company grows. We want someone who can help us stay organized and improve the way we work.

Responsibilities
Enter, update, and maintain customer and lead information in HubSpot
Keep CRM records accurate, complete, and organized
Update contacts, notes, tasks, statuses, and other customer information
Review records for missing or incorrect information
Identify and correct duplicate or outdated records
Process and organize incoming data
Transfer information between spreadsheets, CRM, and other systems
Maintain Google Sheets and Excel spreadsheets
Track lead and customer information
Keep records updated on a daily basis
Perform data verification and quality checks
Research information online when necessary
Organize digital files and documents
Assist with administrative and operational tasks
Help track daily tasks and follow-ups
Prepare basic reports and data summaries
Support the team with customer and project information
Follow established procedures and workflows
Help create and maintain checklists and SOPs
Identify opportunities to improve data accuracy and efficiency
Use AI tools to help streamline repetitive tasks
Assist with special projects as the company grows
HubSpot Experience
HubSpot experience is strongly preferred.

The ideal candidate has experience working with:

HubSpot Contacts
Companies
Deals
Properties
Notes
Tasks
Lists
Lead/customer statuses
CRM data entry
Data cleanup
Customer records
If you have used HubSpot for a home services, painting, roofing, construction, remodeling, or other service business, that is a major advantage.

Building Long-Term Systems
We are not looking for someone who only wants to enter data.

As our company grows, we want to build organized, repeatable systems that make our business more efficient.

You may help us:

Create and maintain SOPs
Build checklists
Document recurring processes
Improve CRM organization
Create tracking systems
Improve data-entry procedures
Identify bottlenecks
Organize information
Find ways to reduce repetitive work
Identify opportunities for automation
Help create processes that can scale with the company
We want someone who thinks:

"How can I make this process better, easier, and more organized?"

AI & Technology
We are embracing modern technology and AI to improve our business.

Experience with the following is a plus:

ChatGPT
AI productivity tools
HubSpot
Google Workspace
Google Sheets
Microsoft Excel
CRM systems
Automation tools
Project management software
You don't need to be an expert in every tool. We value people who are curious, willing to learn, and comfortable figuring things out.

What We Are Looking For
The right person is:

Dependable and reliable
Proactive and self-motivated
Extremely detail-oriented
Organized
Accurate and consistent
Tech-savvy
A quick learner
Comfortable working independently
Good at following processes
A strong problem solver
Comfortable researching solutions
Able to communicate clearly in English
Someone who takes ownership of their work
Interested in improving systems and processes
Looking for a long-term career opportunity
Accuracy Matters
Accuracy is extremely important in this position.

Incorrect customer information, duplicate records, missing notes, or outdated data can create problems for our entire team.

We need someone who takes the time to double-check their work, notices small details, and understands the importance of maintaining clean and accurate records.

What We Offer
Long-term, stable employment
Competitive compensation based on experience
Training and onboarding
Supportive and respectful team environment
Opportunity to grow with a rapidly expanding company
Opportunities for increased responsibility
Opportunity to learn HubSpot, AI tools, and other technology
Opportunity to help build systems that will grow with the company
A team culture where our Philippine team members are valued and appreciated
Requirements
Previous administrative or data processing experience
HubSpot experience strongly preferred
Strong attention to detail
Excellent written English
Strong computer skills
Experience with Google Sheets or Microsoft Excel
Comfortable working with CRM systems
Able to learn new software quickly
Reliable internet connection
Reliable computer/laptop
Professional work environment
Ability to work during U.S. business hours
Ability to work independently
Strong commitment to a long-term position
How to Apply
Please include the following in your application:

Your resume
A brief introduction about yourself
Your previous administrative/data processing experience
How long you have been using HubSpot
What HubSpot features you have worked with
Your experience with Excel or Google Sheets
Your experience managing CRM/customer data
What AI tools you currently use
Your expected monthly salary
Your availability and preferred working hours
Application Questions
Please answer these questions at the beginning of your application:

1. How long have you used HubSpot, and what tasks have you performed in HubSpot?

2. What steps do you take to make sure your data entry is accurate?

3. Tell us about a process or system you have improved in a previous job.

Applications that do not answer these questions may not be considered.

We Want You to Grow With Us
We are looking for more than someone to simply complete tasks.

We want a long-term team member who will learn our business, understand our systems, take ownership, and grow alongside the company.

We genuinely value our Philippine team and the contributions they make to our business. If you are dependable, proactive, detail-oriented, and excited about becoming part of a growing team, we would love to hear from you.

SKILL REQUIREMENT
Admin Data Processing Data Analytics Data Entry
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